CTCD Exam With 100% Correct Answers 2023

Bribery - Correct Answer-an attempt to influence the decisions of a procurement professional through enticement with a POTENTIAL PERSONAL BENEFIT How is bribery different than conflict of interest? - Correct Answer-bribery is the benefit RECEIVED by procurement is SPECIFICALLY in exchange for a PARTICULAR RESULT Conflict of Interest (COI) - Correct Answer-the POSSIBILITY of influence by a PERSONAL or FINANCIAL interest, and the potential benefit to employee is undefined Statewide Procurement Division (SPD) - Correct Answer-central authority for state agency procurement guidance, education, and statewide contract development services. Chief Procurement Officer (CPO) - Correct Answer-designated by comptroller, has authority over state agency procurement Statewide Procurement Policy and Outreach - Correct Answer--training and policy development -Outreach -Procurement Oversight & Delegation Statewide Contract Development and Contract Management - Correct Answer-- administers over 250 statewide contracts -processes open mkt requisitions for state agencies, universities, and smartbuy members -engages term, managed, and TXMAS contracts 5 parts of the Statewide Procurement Division (SPD) - Correct Answer-1. contract development 2. procurement policy and outreach 3. HUBs 4. contract management 5. statewide fleet, travel, and mail Statewide Contract Management - Correct Answer-Assists with: • Day-to-day contract management • Contract administration • Reporting requirements • Vendor performance issues Training & Policy Development - Correct Answer-• Conducts Policy Research • Provides Training and Certification for Procurement Professionals Outreach - Correct Answer-• Provides the Division's Customer Service Support Services through the Outreach Team • Performs solicitation reviews and issues letters of delegated purchasing authority Procurement Oversight and Delegation (POD) Portal - Correct Answer-• Requests for SPD delegated purchasing authority for service contracts valued at $100,000 or greater. • Solicitations with an anticipated value of $5 million or greater that require CAT review, • Solicitations for major information resources projects that require QAT review . Contract Advisory Team (CAT) - Correct Answer-• Review and make recommendations on the solicitation documents for contracts with an estimated value of at least $5 million • CPA, DIR, HHSC, Office of the Governor, TFC, and DPS (SAO and LBB are technical advisors to the CAT and the OAG provides legal assistance to the CAT) Centralized Master Bidder's List (CMBL) - Correct Answer-• $5000 - $25,000 = Three active vendors on the CMBL (two HUB) must be solicited • $25,000 and greater = All eligible vendors on the list must be solicited Quality Assurance Team (QAT) - Correct Answer-• Approves project framework deliverables for major information resources projects valued at more than $1 million, partially executed contracts valued at $10 million or greater, and contract amendments greater than 10 percent of original contract value • LBB, DIR, and CPA. (SAO serves as an advisor) Historically Underutilized Business (HUB) - Correct Answer-• Promotes full and equal business opportunities • Subcontracting opportunity for any procurement with an estimated contract value of $100,000 or greater Hub Utilization Goal % - Correct Answer-11.2% Heavy construction other than building contracts 21.1% All building construction, including general contractors and operative builders contracts 32.9% All special trade construction contracts 23.7% Professional services contracts 26.0% All other service contracts 21.1% Commodities contracts Electronic State Business Daily (ESBD) - Correct Answer-$25,000 or greater = Solicitation is required to be posted on the Texas SmartBuy Online Ordering System - Correct Answer-Statewide Contracts for non- IT goods and services: • Term and Managed Contracts • TXMAS Contracts • Set-Aside Contracts Vendor Performance Tracking System (VPTS) - Correct Answer-The VPTS collects vendor performance reports: • Required if a contract value is $25,000 or greater • Allows agencies to score vendors, track vendor performance, and provide info to contract developers VPTS Scoring - Correct Answer-A B C D F Agency Submissions - Correct Answer--Agency Procurement Plan -Agency Contract Management Handbook -Agency Contract Management Procedures Agency Procurement Plan - Correct Answer-• Due annually by November 30th • Opportunities for contract consolidation and reference for agency personnel's authority Agency Contract Management Handbook - Correct Answer-• Each agency must publish a handbook • Establish consistent policies and practices Agency Contract Management Procedures - Correct Answer-• Each agency must develop and comply with a purchasing accountability and risk analysis procedure. Vendor Performance Tracking System - Correct Answer-Use this statutorily required method of reporting vendors once contracts are completed. Texas SmartBuy - Correct Answer-Statewide contracts procured and managed by SPD must use a purchase order through this system. Policy and Outreach - Correct Answer-Conducts policy research, training and certification and customer support services. Statewide Mail Operations - Correct Answer-Provides state agencies and universities a variety of mail operations services. Statewide Contract Development and Contract Management - Correct Answer-Develops and manages statewide contracts for use by state agencies with a broad range of contracts for commodities and services. State Travel Management Program (STMP) - Correct Answer-Manages travel expenditures, including hotel, car rentals, airlines and travel agencies. Office of Vehicle Fleet Management (OVFM) - Correct Answer-Manages and assists agencies with their vehicles. Historically Underutilized Business Program - Correct Answer-Provides opportunities to disadvantaged groups in an effort to remedy disparity in state procurement contracting. Electronic State Business Daily (ESBD) - Correct Answer-A web portal to post solicitations and learn of contract awards. Procurement Outreach and Delegation (POD) - Correct Answer-Reviews solicitations and issues a letter of delegation of purchasing authority for an anticipated contract value of $100,000 or greater. Centralized Master Bidder's List (CMBL) - Correct Answer-Master database that provides Texas procurement professionals the ability to foster competition between vendors. Agency Procurement Plans - Correct Answer-Collected for information on delegated purchases and determines if there are any possible gains with consolidating all the purchases together. Standards of conduct for state employees - Correct Answer-State Employees should not: • Accept gifts or other employment that could influence their work duties • Make personal investments that create a substantial conflict • Accept any benefit for exercising your official duties in favor of another Substantial Interest in a Business - Correct Answer-(1) controlling interest in the business (2) owns more than 10% of voting interest (3) owns more than $25,000 of business (4) has direct or indirect participating interest by shares, stock, or otherwise, regardless of voting rights, in more than 10% of profits, proceeds, or capital gains of the business entity (5) board of directors member (6) elected officer of business (7) employee of business Disclosure of Potential Conflicts of Interest for Procurement Employees - Correct Answer--Disclose -Avoid Financial Interests Post Employment Restrictions (2 reasons and 2 different waiting periods) - Correct Answer-• Reduces Conflicts of Interests • Avoid Appearance of Improper Influence • 2 Years for State Employees • 4 Years for executive directors State Auditor's Office (SAO) - Correct Answer-coordinates investigatory work with internal auditors and law enforcement to pursue criminal conduct When is Vendor Communication allowed or not allowed? - Correct Answer-• Fact Gathering: Allowed • Drafting the Solicitation: Must Cease • During the Solicitation: Certain Time Points • Evaluation and Negotiation: Allowable between response due date and contract award Needs Assessment - Correct Answer-• Market Research • Historical Spend Analysis • Bench marking • Request for Information (RFI) cost estimate - Correct Answer-• Informal Budget Quotes • Funding Source • Allowable Use of Appropriated Funds Acquisition Plan - Correct Answer-• Identify the Contract Administration Team • Assign roles and responsibilities • Monitoring contract requirements What is the reason for an acquisition plan? - Correct Answer-the optional best practice tool to bridge the gap between the Contract Developer and the Contract Manager Phase II: Procurement Method Determination - Correct Answer-• Procurement Methods • Solicitation Process