CTCD March 2023 QUESTIONS WITH 100% CORRECT ANSWERS.

CTCD March 2023 QUESTIONS WITH 100% CORRECT ANSWERS. What is the dollar threshold for a Spot Purchase? $10K Contracts over this amount are required to be posted on ESBD. $25K What is Purchasing Authority? The ability of an agency to purchase goods and services using state funds. What is Delegation of Purchasing Authority? Assigning purchasing authority to an agency. How many vendors must be solicited for CMBL purchases that are over $10K and up to $25K? 3 (2 of them must be HUB vendors) How many vendors must be solicited for CMBL purchases greater than $25K? All vendors within the geographic region What is the timeframe for reporting to the VPTS? 30 days Contracts over this value require a report to the VTPS $25K For contracts valued over $5M, when is a report to VTPS required? Each year and at every milestone For contracts above this value, a non-report to the VTPS prevents the contract from being extended until the VTPS report is submitted $5M What document is due annually by November 30th? Agency procurement plan For contracts valued at $1M and above, what two forms are required? SAO Nepotism Disclosure form and Form 1295 (vendor) At what point in the procurement process is vendor communication very limited? During solicitation drafting This type of purchase requires an acquisition plan. Major Information Resource Projects (MIRPs) What are the condensed purchasing process steps? State and federal surplus Set-aside programs Interagency interlocal co-op contracts SPD term contracts TXMAS / SPD delegated purchases SPD administration agency specific contracts The set-aside programs consist of: TCI State Use (WorkQuest) This can be requested from TCI when the following cannot be met: price; not able to meet delivery date, precise specifications TCI waiver The State Use program exceptions consist of the following: Quality Quantity Life Cycle Costs Delivery Time A State Use exception may not be based on: price This type of report is submitted to SPD monthly when purchases are not made though WorkQuest State Use Exception report The price listed on the TXMAS contract is the: maximum price allowable For TXMAS purchases, a PO can be issued directly to the vendor for amounts up to: $50K For TXMAS purchases over this amount, bids from 3 TXMAS vendors must be obtained $50K SPD Delegation by Rule refers to purchases within these dollar thresholds: $10K (spot purchases) Goods up to $50K Services up to $100K These two types of purchases are allowed under SPD Delegation By Rule Internal repair purchases Emergency purchases A delegation request to SPD using an Open Market Request is required for purchases of this greater than this amount Goods $50K A delegation request to SPD through the POD is required for purchases of this greater than this amount Services $100K This purchasing method is mainly used for Automated Information Services. RFO The suggested lead time for procurements is: 180 days A CAT review is required for this dollar threshold: $5M A QAT review is required for this dollar threshold $10M Solicitations are required to be posted to ESBD for this dollar threshold: $25K Standard form used by committee members to review respondents Scoring matrix Legal elements of a contract: