CTCD STATE PROCUREMENT TEST

CTCD STATE PROCUREMENT TEST What does SPD stand for? Statewide Procurement Division What 5 Divisions does SPD Encompass? Contract Development, Contract Management, Procurement & Policy Outreach, HUB, Statewide Fleet, Travel & Mail Initial Value of $5M with 3 optional renewals. Contract Value? $20M SPD DELEGATION BY RULE INCLUDES PURCHASES OF $5K OR LESS - SPOT PO ONE TIME PURCHASES OF GOODS $50K OR LESS PURCHASES OF SERVICES OF $100K OR LESS DIRECT PUBLICATIONS PERISHABLE GOODS DISTRIBUTOR PURCHASES FUEL, OIL, GREASE INTERNAL REPAIR EMERGENCY CONTRACT DEVELOPMENT ENCOMPASSES Process Open Market Reqs Term, Managed and TXMAS contracts CONTRACT MANAGEMENT ENCOMPASSES DAY-TO-DAY CONTRACT MANAGEMENT CONTRACT ADMINISTRATION REPORTING REQUIREMENTS VENDOR PERFORMANCE ISSUES TRAINING & POLICY DEVELOPMENT DUTIES CONDUCTS POLICY RESEARCH PROVIDES TRAINING & CERTIFICATION -PROCUREMENT PROF OUTREACH DUTIES CUSTOMER SUPPORT FOR PROCUREMENT INQUIRIES FOR: TEXAS SMARTBUY; ESBD, CMBL & VPTS WHAT DOES POD STAND FOR? PROCUREMENT OVERSIGHT AND DELEGATION POD PORTAL *REQUESTS FOR SPD DELEGATION PURCH AUTH FOR SERVICE CONTRACTS OVER $100K *POD COORDINATES CAT & QAT REVIEWS WHAT DOES CAT STAND FOR? CONTRACT ADVISORY TEAM WHAT DOES CAT DO? * REVIEWS & MAKES RECOMMENDATIONS ON SOLICITATIONS OF AT LEAST $5M * COMPROMISED-CPA, DIR, HHSC, OFFICE OF GOV; TFC & DPS * SAO & LBB ARE TECHNICAL ADVISORS TO CAT OAG PROVIDES LEGAL ASSISTANCE TO CAT WHO PROVIDES LEGAL ASSISTANCE TO CAT? OAG WHO PROVIDES TECHNICAL ASSISTANCE TO CAT? SAO & LBB WHAT DOES QAT STAND FOR QUALITY ASSURANCE TEAM WHAT DOES QAT DO? * APPROVES IT PROJECTS AT $5M OR MORE * PARTIALLY EXECUTED CONTRACTS AT $10M OR MORE * AMENDMENTS GREATER THAN 10% OF ORIGINAL CONTRACT VALUE WHO SERVES AS AN ADVISOR FOR QAT? SAO WHO SERVES ON THE QAT TEAM? LBB, DIR & CPA WHO SERVES ON THE CAT TEAM? CPA, DIR, HHSC, OFFICE OF GOV, TFC & DPS WHAT DOES CMBL STAND FOR? CENTRALIZED MASTER BIDDER'S LIST POD Portal is for SPD Delegated purchases over what amount? $100K WHAT 2 AGENCIES DOES POD COORDINATE REVIEWS FOR? CAT & QAT WHAT DOES CAT STAND FOR? CONTRACT ADVISORY TEAM WHO REVIEWS/RECOMMENDS SOLICITATIONS WITH EST VALUE OF AT LEAST $5M? CAT CPA, DIR, HHSC, OFFICE OF GOV, TFC & DPS ARE ON WHAT TEAM? CAT WHAT DOES QAT STAND FOR? QUALITY ASSURANCE TEAM WHO APPROVES MAJOR IT PROJECTS VALUED AT $5M OR MORE QAT - QUALITY ASSURANCE TEAM THRESHOLD FOR QAT FOR FULL CONTRACTS $5M THRESHOLD FOR QAT FOR PARTIALLY EXECUTED CONTRACTS $10M THRESHOLD FOR QAT FOR CONTRACT AMENDMENTS? GREATER THAN 10% OF THE ORIGINAL CONTRACT VALUE LBB, DIR & CPA ARE ON WHAT TEAM? QAT WHO SERVES AS AN ADVISOR ON QAT? SAO - STATE AUDITOR'S OFFICE WHAT DOES CMBL STAND FOR? CENTRALIZED MASTER BIDDER'S LIST CMBL HAS 2 TYPES OF $ THRESHOLDS FOR SOLICITATION; NAME THEM $5K - $25k = THREE ACTIVE VENDORS ON THE CMBL MUST BE SOLICITED; 2 OF THOSE MUST BE HUBS * OVER $25K - ALL MUST BE SOLICITED WHAT DOES HUB STAND FOR? HISTORICALLY UNDERUTILIZED BUSINESS WHO PROMOTES FULL AND EQUAL BUSINESS OPPORTUNITIES HUB SUBCONTRACTING OPPORTUNITY FOR ANY PROCUREMENT WITH AN ESTIMATED CONTRACT VALUE OF $100K OR GREATER HUB WHAT DOES ESBD STAND FOR ELECTRONIC STATE BUSINESS DAILY WHEN DOES ESBD REQUIRE SOLICITATION BE POSTED ON ESBD? ANY SOLICITATION OVER $25K TEXAS SMARTBUY IS FOR WHAT TYPE OF STATEWIDE CONTRACTS? NON-IT GOODS AND SERVICES WHAT DO THESE FALL UNDER? TERM, MANAGED, TXMAS & SET-ASIDE TEXAS SMARTBUY WHAT DOES VPTS STAND FOR? VENDOR PERFORMANCE TRACKING SYSTEM WHO COLLECTS VENDOR PERFORMANCE REPORTS FROM AGENCIES? VPTS WHEN ARE PERFORMANCE REPORTS DUE? WITHIN 30 DAYS OF CONTRACT COMPLETION OR TERM IF CONTRACT OVER $25K VPTS ALLOWS AGENCIES TO _____________ VENDORS & TRACK ____________ SCORE & PERFORMANCE WHEN IS AGENCY PROCUREMENT PLAN DUE ANNUALLY - NOVEMBER 30TH EACH AGENCY MUST PUBLISH A __________ __________ HANDBOOK CONTRACT MANAGEMENT EACH AGENCY MUST DEVELOP & COMPLY WITH A PURCHASING ACCOUNTABILITY & RISK ANALYSIS PROCEDURE PROVIDES STATE AGENCIES & UNIVERSITIES A VARIETY OF MAIL OPERATIONS SERVICES STATEWIDE MAIL OPERATIONS CONDUCTS POLICY RESEARCH, TRAINING AND CERTIFICATION AND CUSTOMER SUPPORT SERVICES POLICY AND OUTREACH STATEWIDE CONTRACTS PROCURED AND MANAGED BY SPD MUST USE A PURCHASE ORDER THROUGH THIS SYSTEM TEXAS SMARTBUY USE THIS STATUTORILY REQUIRED METHOD OF REPORTING VENDORS ONCE CONTRACT ARE COMPLETED VENDOR PERFORMANCE TRACKING SYSTEM DEVELOPS & MANAGES STATEWIDE CONTRACTS FOR USE BY STATE AGENCIES WITH A BROAD RANGE OF CONTRACTS FOR COMMODITIES & SERVICES STATEWIDE CONTRACT DEVELOPMENT & CONTRACT MANAGEMENT MANAGES TRAVEL EXPENDITURES, INCLUDING HOTEL, CAR RENTALS, AIRLINES & TRAVEL AGENCIES STATE TRAVEL MANAGEMENT PROGRAM MANAGES & ASSISTS AGENCIES WITH THEIR VEHICLES OFFICE OF VEHICLE FLEET MANAGEMENT PROVIDES OPPORTUNITIES TO DISADVANTAGED GROUPS IN AN EFFORT TO REMEDY DISPARITY IN STATE PROCUREMENT CONTRACTING HISTORICALLY UNDERUTILIZED BUSINESS PROGRAM A WEB PORTAL TO POST SOLICITATIONS & LEARN OF CONTACT AWARDS ESBD - ELECTRONIC STATE BUSINESS DAILY REVIEWS SOLICITATIONS & ISSUES A LETTER OF DELEGATION OF PURCHASING AUTHORITY FOR AN CONTRACT VALUE OVER $100K POD - PROCUREMENT OVERSIGHT & DELEGATION MASTER DATABASE THAT PROVIDES TEXAS PROC PROF ABILITY TO FOSTER COMPETITION BETWEEN VENDORS CMBL - CENTRAILIZED MASTER BIDDER'S LIST COLLECTED FOR INFO ON DELEGATED PURCHASES & DETERMINES IF THERE ARE ANY POSSIBLE GAINS WITH CONSOLIDATING ALL THE PURCHASES TOGETHER AGENCY PROCUREMENT PLANS WHO OVERSEES APPEARANCE OF IMPROPRIETY, CONFLICT OF INTEREST, NEPOTISM, BRIBERY, REVOLVING DOOR, SUSPECTED FRAUD, WASTE & ABUSE, VENDOR COMMUNICATATION ETHICS & VALUES OVERVIEW SHOULD EMPLOYEES ACCEPT GIFTS, MAKE PERSONAL INVESTMENTS THAT CREATE A SUBSTANTIAL CONFLICT, ACCEPT ANY BENEFITS FOR EXERCISING YOUR OFFICIAL DUTIES IN FAVOR OF ANOTHER? NO CONTROLLING INTEREST, OWNS MORE THAN 10% OF VOTING INTEREST, OWNS MORE THAN $25K OF FAIR MARKET VALUE, HAVE DIRECT/INDIRECT PARTICIPATING STOCK MORE THAN 10% OF PROFITS; ON BOARD; ELECTED OFFICER OR EMPLOYEE SUBSTANTIAL INTEREST IN A BUSINESS DISCLOSURE OF CONFLICT OF INTEREST OF PROC EMP WHEN: IF OWN 1% OF BUSINESS OR COULD FORESEE THAT A CONTRACT WITH A PERSON COULD FINANCIALLY BENEFIT YOU. RELATIONSHIP TYPES NEPOTISM *CONSANGUINITY & AFFINITY BLOOD RELATIVES