CTCM EXAM CORRECTLY ANSWERED & GRADED A+

CTCM EXAM CORRECTLY ANSWERED & GRADED A+ Procurement Method Determination Step 2 of identifying the appropriate procurement method and if applicable issue a solicitation. Procurement Planning Step 1 of defining the business need and establish the procurement objectives. Contract Management 5th step of administer and enforce the terms of the contract. Contract formation and award 4th step ensure that the awarded contract complies with applicable procurement law and contains provisions that achieve the procurement objectives. Vendor Selection 3rd step of fairly and objectively select the vendor that provides the best value to the state. During solicitation once solicitation is issued, communication between procurement professionals and vendors should follow the procedure outline in the solicitation. drafting solicitation Fact gathering is completed and solicitation drafting starts. Vendor communication must cease. If a vendor is compensated by an agency for its assistance in drafting specifications/scope of work for a solicitation, vendor will NOT be eligible to bid on resulting contract. Fact Gathering An exchange of information between agency vendor for a need not already in contract with agency. What form do you need to fill out at a $1 million threshold and as needed? Nepotism form and conflict of interest What is the difference between conflict of interest and bribery? Bribery: personal benefit Conflict of interest: Possibility of influence by person/financial interest. Interpreting existing vendor scores Report score: score the agency assigns for one particular report. Vendor score: score calculated by averaging all of a vendors report scores to provide an overall vendor score. what is cpa? Texas Comptroller of Public Accounts Define remedies Provide protection if there is a contractual breach: liquidated damages, compensatory damages, restitution damages, equitable remedies, punitive damages, nominal damages. types of terminations termination by mutual agreement termination for convenience termination for cause: cure notice and corrective action plan termination for non-appropriation What happens if there is an open records request? all documents must be available Affinity definition and example official's or employees spouse and individuals related to spouse 1st: spouse, spouses parent, children of spouse, spouses children. 2nd: spouses grandparents, spouses grandchildren, spouses brother/sister, brother and sister partner statewide mail operations processes approx 147,000 pieces of mail per day records retention if the contract was executed on or after sept 1, 2015. After contract closes plus seven years. what form do you need to fill out to do business with an agency? disclosure of interested parties form 1295. when 1million and above submit to ethics committee what grade would you give a vendor if you had a vendor that was perfect or had few issues? A office of vehicle and fleet management the dates fleet is currently comprised of 30,296 vehicles distributed among 99 agnecies. when you are about to receive a shipment order, what has to be done immediately upon arrival of that item? testing, inspection and acceptance record retention, how long do you need to keep a contract? actual close out (AC)+7 years SPD statewide procurement division what is considered if it is a no fault termination? termination for convenience, force majare (act of God that cannot be controlled) inspection, testing and acceptance (end user and or purchaser) testing, shipping and receiving, carrier shipping methods withdrawing payment invoice errors, undocumented and or unsupported costs, remediating over payments to the vendor, contractors performance is non-conforming and or unacceptable. centralized masters bidding list (CMBL) online directory, containing contract info and product categories of vendors registered to receive procurement opportunities from pubic entities. $5000-$25,000= 3 active vendors on the CMBL (two HUB must be solicited. $25,000 and greater= all eligible vendors on the list must be solicited. risk mitigation measures licenses, certifications, insurance, bonds, warranties, maintenance agreement and liability causes change control formal written approval of all changes prior to the change taking place. evaluation of the impact of each change to the contracting objective. develop a plan for contingency allowances. establish a single point of contact You have a contractor that through the process has had several situations occur, but they have remedied all the situations. what grade would you give them? B or C post payment audits cpa's expenditure audit section audits state agencies for compliance with certain state laws and rules concerning: payroll, travel, purchase and procurement, processing requirements of capps, usps, and sprs. agency contract management handbook each agency must publish a handbook. establish consistent policies and practices. post award meetings clear and mutual understanding of terms and conditions and respective responsibilities. post award contract conference. post award internal meeting. contract level risk assessment (CLRA) high level/overreaching help identifying the risks associated with each contract that is a part of the contract managers workload. help identify high risk contracts that may need extra attention or frequent monitoring when is an invoice payment considered late? 31st day assignment by contractor and contractor name change assignment occurs when one party to a contract (assignor) transfers its rights under a contract to another party (assignee). payment assignment, name change, buy out or sale, replacement contractor what is the type of contract that is an existing federal contract with the comptrollers state of texas terms of conditions overlaying it? Texas Multiple award schedule contracts (txmas) agency procurement plan identifies management controls and purchasing oversight authority in accordance with policy and guidance. agencies must submit a current procurement plan to spd annually by november 30th evaluation and negotiation allowable vendor-public procurement professional interactions between the response due date and contract award date. clarification of responsibility to meet requirements. negotiations, procurement method including request for best and final offer (BAFO). exchange info as necessary to facilitate potential contract award. SAO state auditors office investigates allegations of fraud, wast or abuse. 1295 nepotism submits form to stated auditors office if 1 million contract. what grade would you give a vendor who has a contract they tried to fix issues with and they did not fix the majority? D monitoring