CTCM EXAM Questions & Answers

CTCM EXAM Questions & Answers contract value Initial Value of the contract, plus any amendments, renewals and extensions for the contract's full existence A contract with an initial value of $4 million, with 3 optional annual renewals of the same amount. What is the contract value? 4 + (4+4+4 renewals) = 16 million What is SPD? State Procurement Division - Delegates purchasing authority to state agencies for non IT goods & services What is Purchasing authority? The ability of an agency to purchase goods & services using state funds What is Delegation of Purchasing Authority? Assigning purchasing authority to an agency Statewide Contract Development Team does what? Develop & administer over 250 statewide contracts Statewide Contract Development Team develops Term, managed, and TXMAS contracts Statewide Contract Development Team processes Open Market Requisitions on behalf of the state Which contracts do Statewide Contract Development team assist with? Term, Managed, and TXMAS Statewide contract management team assists with day to day Contract management Statewide contract management team assists with managing Term, managed, and TxMAS contracts Statewide contract management team assists with contract Administration Statewide contract management team assists with reporting Requirements Statewide contract management team assists with vendor Performance issues Statewide Mail Operations Processes approx 14-17K pieces of mail per day Office of Vehicle & Fleet management - def Assists state agencies in managing their vehicle fleet Statewide Travel Management Program monitors travel activity Statewide travel management program manages Travel expenditures Statewide travel management program provides Discounted travel services HUB promotes Full and equal business opportunities HUB is a subcontracting opportunity for Any procurement with an estimated contract value of 100,000 or greater Define HUB Historically Underutilized Business Program - Promotes full and equal business opportunities - Subcontracting opportunity for any procurement with an estimated contract value of $100,000 or greater Training & Policy Development provides training courses, certifications, and continuing education courses for procurement professionals Training & Policy Development conducts Policy outreach and clarification Outreach - def Provides customers support for procurement inquiries for the State Programs (ex. TxSmartBuy, ESBD, CMBL, etc) State programs list TxSmartBuy, TxSmartBuy membership program, Texas Purchasing from People with Disabilities, electronic state business daily, centralized master bidders list, vendor performance tracking system Establishes and manages the state vehicle reporting system, assists state agencies and institutions with the management of their fleet vehicles Office of Vehicle Fleet Management Contract Advisory Team (CAT) Reviews and makes recommendations on solicitations with an estimated value of at least $5 million Provides opportunities to disadvantaged groups in an effort to remedy disparity in state procurement and contracting Historically Underutilized Business Program Quality Assurance Team (QAT) Oversees Major Information Resources Projects (MIRPs) and associated contracts over $10 million Solicitations that require CAT review must be submitted through The POD portal The State's online system used for posting solicitations for the purposes of informing vendors of procurement opportunities and providing public notice of contract awards Electronic State Business Daily Agency Procurement Plans - Due annually by Nov 30th - Identifies its management controls & purchasing oversight authority in accordance with the policy guidance contained in the guide Electronic State Business Daily (ESBD) $ threshold Solicitations and Notices of Awards for contracts over $25,000 are required to be posted on the ESBD POD coordinates with the CAT Agency Contract Management Procedures - Each agency must develop and comply with purchasing accountability and risk analysis procedure - Post it to the agency website and send to SPD outreach Vendor Performance Tracking System Allows agencies to score vendors, track vendor performance, and provide information to contract developers Reviews solicitations and issues a letter of delegation of purchasing authority for an anticipated contract value of $100,000 or greater Procurement Oversight and Delegation Agency Contract Management Handbook - Each agency must publish a handbook that complies with purchasing accountability and risk analysis procedures - Establishes consistent policies and practices Centralized Master Bidder's List (CMBL) $ threshold Over $10,000-25,000 must solicit 3 active CMBL vendors (2 HUB) Over $25,000 must solicit all eligible vendors on the list that serves the geographical area A contractor's performance must be reported to this system once a contract with a value over $25,000 is completed or otherwise terminated Vendor Performance Tracking System The State's E Procurement system for Non IT Goods and Services Texas Smart Buy Online directory that provides public procurement professionals the ability to foster competition between vendors Centralized Masters Bidders List Conducts policy research, training and certification and customer support services. Policy & Outreach This plan must be submitted by Nov. 30th annually to SPD for potential contract consolidation Agency Procurement Plans Provides state agencies and institutions of higher education a variety of mail operations services Statewide mail operations Manages Statewide term, managed, and TXMAS contracts for use by state agencies Statewide Contract Management Team Develops statewide term, managed, and TXMAS contracts that offer a broad range of goods and services to state agencies Statewide Contract Development Team State Employees should NOT - Accept gifts or other employment that could influence their work duties - Accept any benefit for exercising their official duties in favor of another - Make personal investments that create a substantial interest in a business