CTCM LATEST EXAM 2023/2024

CTCM LATEST EXAM 2023/2024 Contracts $100,000 or more Must go to POD - Procurement Oversight & Delegation; HUB subcontracting probable Statewide Procurement Division (SPD) the central authority for state agencies for procurement guidance, education, statewide contract development services, and delegation of purchasing authority. Statewide Procurement Policy and Outreach used by state agencies Contract Advisory Team-Review and Delegation (CAT-RAD) Program conducts solicitation reviews and delegation of authority, services greater than $100,000, Greater than $5M+ coordinates reviews of solicitation Centralized Master Bidder's List (CMBL) Master databases to foster competition between vendors. Has an essential list, with additional list that references HUB is a vendor required to be on CMBL to do business with the state of texas? No No is a vendor required to be on CMBL to do business with the state of texas? Historically Underutilized Business (HUB) Program promotes full and equal business opportunities Office of Vehicle Management (OVFM) Manages and assist agencies with reporting their fleet vehicles on the states reporting, inter agency contracts with state agencies and institutions of higher education to maintain the system, ability for state agencies to monitor fleet maintenance and vehicle information Manages and assist agencies with reporting their fleet vehicles on the states reporting, inter agency contracts with state agencies and institutions of higher education to maintain the system, ability for state agencies to monitor fleet maintenance and vehicle information contracts travel services for state agencies, institutions of higher education, TX smartbuy members, local governments, public school districts, and community colleges. Also monitors contracts and hotel rate agreements. Solicitations $25000+ are required to post on what? This is used for posting solicitations and informs potential contracting opportunities and notification of contract awards Electronic State Business Daily (ESBD) Vendor performance tracking system (VPTS) a system that collects vendor performance reports from state agencies. Reports must be submitted for contracts $25,000+. This system is used for scoring vendors, tracking vendor performance, and supplying information to state agencies. It provides vendors with an opportunity to respond to negative performance review Agency Procurement Plans due annually to the comptrollers office by Nov 30th. TAC 20.132. keep contact information updated and current & the more details provided the better Conflict of interest has controlling interest, owns a percentage of the voting interest, owns more than 25000 of the fair market value, holds shares, serves on the board of directors, serves as an elected officer, is an employee, or could foresee a self benefit Nepotism a form of conflict of interest that involves an explicit act of using ones position to favor a relative businesses with a contract of $1M in value are required to submit a what before entering into a contract? disclosure of interested parties form (1295) it is important to avoid the appearance of special favors when using public funds. all ________________ must Cease once the solicitation process commences. Vendor Communication Suspected fraud, waste or abuse must be reported to which State Agency? This misuse is reported to the State Auditors Office What is the purpose of the Contract Administration Plan (CAP) identify the contract administration team, assign roles and responsibilities, monitoring method to ensure that the contract requirement are met. What information is included in the Contract Administration Plan (CAP) project name, project award, completion date, justification of procurement method, deliverables, requirements, and security. RFP Request for Proposals - recommended when factors other than price are considered, allows for negotiations,goods or services, provide innovative ideas. IFB Invitation for bids- used when requirements are clearly defined, price is a major determining factor, and when products are highly standardised RFO Request for offers - allows negotiation IT hardware/software telecom RFQ request for qualifications - Professional Services, Qualifications matched first, then price Interagency Cooperation Contracts (IAC) agreements/contracts between agencies liquidated damages, compensatory damages, restitution damages are examples of what? Remedies Warranties and maintenance agreements these should be included in the solicitation and contract. Managing Change Solicitations should outline a process for change orders, amendments, and price adjustments. contract price adjustments, price decreases and discount increases, price adjustment based on index, discount from list, how do you want the change process to effectively occur. Quality Assurance Team QAT