Annual OSD Records and Information Management Training DHA-US1369

Annual OSD Records and Information Management Training DHA-US1369 An effective Records and Information Management (RIM) program ensures which of the following? (Check all that apply) - -Record, non-record, and personal material are maintained separately -Procedures are established for organizing, sorting, handling, protecting, referencing, and retrieving of records -Responsibilities are assigned for maintenance of records An Office File Plan is not required if the office's records are organized. - False At times you are authorized to use your personal email to conduct agency business. How long do you have to forward these emails to your agency account? - 20 days DHA Form "Notice of Destruction" is ONLY required for records containing sensitive, PII, or PHI. - False DHA's SharePoint must be configured to comply with recordkeeping requirements to be approved to manage official agency records. - True File Plan elements include, but are not limited to: (Check all that apply) - -Media Format -Physical location of records -Vital Record designation -File number, file title, and file description -Record disposition instructions File Plans must be updated annually or more frequently if necessary. - True Frozen records may be stored... - Offsite How long do frozen records need to be stored? - Indefinitely, until the freeze is lifted Information to be kept secret in the interest of national defense or foreign policy, is: - Sensitive Information It is a good idea to maintain duplicate records in different locations for ease of access. - False Material information that requires additional protections to ensure confidentiality, integrity, or available is? - Classified Information Non-record materials can be comingled with official Agency records. - False Non-records may only be removed from DHA custody when proper authorization has been received. - True Penalties for unlawful or accidental removal, defacing, alteration, or destruction of Federal records or the attempt to do so, include a fine, imprisonment, or both. - True Per 36 CFR ___ all automated information systems are required to implement an approved records disposition schedule into them. - 1236 Permanent records are destroyed after a fixed period of time or the occurrence of an event. - False Personal papers are documentary materials of a private or nonpublic character that do not relate to, or have an effect on, the conduct of agency business. - True Record Freezes/Litigation Holds