Annual OSD Records and Information Management Training (Pre-Test)

Annual OSD Records and Information Management Training (Pre-Test) Non-records may only be removed from DHA custody when proper authorization has been received - True It is a good idea to maintain duplicate records in different locations for ease of access. - False Non-record materials can be comingled with official Agency records. - False Record removal authorization must be coordinated with: - All of the above Records stored in a form that only a computer can process are called ___________. - Electronic Records Permanent records are destroyed after a fixed period of time or the occurrence of an event. - False Vital records are: (Check all that apply) - (All of them) Needed to meet operational responsibilities under an emergency and part of an agency's Records Disaster Mitigation and Recovery Program Needed to protect the legal and financial rights of the government and those affected by government activities Accessible within 12 hours after a disaster, regardless of media or format of records An effective Records and Information Management (RIM) program ensures which of the following? (Check all that apply). - (All of them) Procedures are established for organizing, storing, handling, protecting, referencing, and retrieving of records Responsibilities are assigned for maintenance of records Record, non-record, and personal material are maintained separately DHA's SharePoint must be configured to comply with recordkeeping requirements to be approved to manage official agency records. - True Records must be destroyed in accordance with the OSD Records Disposition Schedule. - True File Plans must be updated annually or more frequently if necessary. - True An Office File Plan is not required if the office's records are organized. - False File Plan elements include, but are not limited to: (Check all that apply) - (All of them) Physical location of records Media format