Warrant Board Study Cards|Complete Questions with
A+ Graded Answers
Steps after discovering inadvertent information disclosure; Procurement Integrity Act
1. Notify the CO and CO shall notify the Program Counsel of the disclosure.
2. Gather Info of what released, and who released to and notify the contractor that received the
information to delete all copies from its computers and servers.
3. Contact CO in writing that they deleted all information
4. CO contact the company whose bid/proposal was release and advise the steps take to ensure the
impact was mitigated.
5. Contractor that received the information must provide CO with a package
6. Individual who released the information will create a signed MFR discussing the facts surrounded
by the release
Procurement Integrity Act Contracting Officer Package Includes.
1. MFR from individual.
2. Contracting Officer Statements of facts.
3. Contracting Officer determination of impact.
4. all information from contractor.
5. any communication from company who's information was released.
6. copy of memorandum sent to contract and impact.
7. staff summary sheet to OSF, 66 ABG/JA, AFLCMC/PZM and Competition Advocate for approval.
How long does a Contracting officer have to get the package to the Competition Advocate for
approval?
20 days.
Option Definition
Unilateral right in a contract, for a specific period of time, where the Government may elect to
purchase additional supplies or services called for by the contract or extend the Period of
Performance.
When do you use options?
1. Government best interest.
2. Need for service beyond initial period.
3. Continuity of service -extend services or purchase more goods
Two bases for exercising an option
1. Date.
2. Event.
Do not use options when.
1. Contractor will incur undue risk.
2. Market Prices are likely to change significantly.
3. Option represents known firm requirements for which funds are available.
Normally not in the best interest of the Government when?
1. The foreseeable requirement involves minimum economic quantities and delivery requirements are
far enough in the future to permit competitive acquisition.
,2. An ID or requirement contract would be more appropriate
What does the PCO need to determine prior to option exercise?
1. Determine Funds are available.
2. ensure requirement fulfills existing government need.
3. exercising options is the most advantageous method.
4. option was synopsized in accordance with FAR Part 5.
5. Contractor not excluded parties list.
6. Contractor performance is satisfactory.
7. Contractor is responsible.
Modification Definition
Any written change to the terms of the contract
Two types of Modifications
Bilateral. Supplemental agreement between both parties agreed to the change.
Unilateral. Signed by Contracting officer
When can you issue a Unilateral Modification
1. Administrative changes.
2. Issue a termination.
3. Make changes as authorized by the changes clause.
Benefits of the Changes Clause
1. Gives Government flexibility to make changes during period of performance.
2. ensures equitable adjustment for either party.
3. Allows changes to general scope
Changes Clause. In Scope for Supply
1. Changes to design, specs, or drawings.
2. Method of Delivery.
3. Allows changes to general scope.
Changes Clause. In Scope for Services
1. Description of Service.
2. Place of service.
3. Time of service.
Changes Clause. In Scope for Time and Materials
1. Changes to design, specs, or drawings.
2. Method of Delivery.
3. Delivery Location.
4. Government Furnished Equipment (GFE) Changes.
What is an out of scope change?
Quantity change.
Would the change have made a difference during the original competition?
, Constructive Change Definition
A Contract Change without formal written authority.
Changes by implications.
When the Government by its actions change the contract without adhering to the changes clause.
Cardinal Change Definition.
Change that is so profound it is out of scope.
will need a brand name or amended J&A.
Compete the requirement (Unless exception CICA Applies).
ESC Scope Policy Items (In relation to determining scope)
1. Scope of the competition.
2. Contract type, type of work, and other considerations.
3. Period of performance.
4. Contract cost and price.
Scope of the Competition Definition (In relation to determining scope)
Would offerors reasonably have anticipated this change.
Contract type, type of work, and other considerations Definition (In relation to determining scope)
Firm Fixed Price - very precise scope, so any changes to that type may very well require a J&A.
Cost - more liberal application of scope within technical requirements.
Period of Performance Definition (In relation to determining scope)
GAO has stated that it looks to period of performance for exceeding the scope of the original contract
Contract Cost or Price (In relation to determining scope)
Unwritten rule of 10%
When does Legal have to review scope determination?
Legal reviews scope determination when over $1M.
Scope Creep Definition
Series of in scope changes as a whole make the contract out of scope.
Unilateral Modifications... Contractor Must do work unless?
Cost Reimbursable or incrementally funded and it is beyond the limits of Limitation of Cost or
Limitation of Funds Clause.
Notification of Change Clause
Requires Contractor to Notify government promptly if they consider a change to occur.
The government must confirm the change, countermand the change, or notify the contractor that no
change has taken place
A+ Graded Answers
Steps after discovering inadvertent information disclosure; Procurement Integrity Act
1. Notify the CO and CO shall notify the Program Counsel of the disclosure.
2. Gather Info of what released, and who released to and notify the contractor that received the
information to delete all copies from its computers and servers.
3. Contact CO in writing that they deleted all information
4. CO contact the company whose bid/proposal was release and advise the steps take to ensure the
impact was mitigated.
5. Contractor that received the information must provide CO with a package
6. Individual who released the information will create a signed MFR discussing the facts surrounded
by the release
Procurement Integrity Act Contracting Officer Package Includes.
1. MFR from individual.
2. Contracting Officer Statements of facts.
3. Contracting Officer determination of impact.
4. all information from contractor.
5. any communication from company who's information was released.
6. copy of memorandum sent to contract and impact.
7. staff summary sheet to OSF, 66 ABG/JA, AFLCMC/PZM and Competition Advocate for approval.
How long does a Contracting officer have to get the package to the Competition Advocate for
approval?
20 days.
Option Definition
Unilateral right in a contract, for a specific period of time, where the Government may elect to
purchase additional supplies or services called for by the contract or extend the Period of
Performance.
When do you use options?
1. Government best interest.
2. Need for service beyond initial period.
3. Continuity of service -extend services or purchase more goods
Two bases for exercising an option
1. Date.
2. Event.
Do not use options when.
1. Contractor will incur undue risk.
2. Market Prices are likely to change significantly.
3. Option represents known firm requirements for which funds are available.
Normally not in the best interest of the Government when?
1. The foreseeable requirement involves minimum economic quantities and delivery requirements are
far enough in the future to permit competitive acquisition.
,2. An ID or requirement contract would be more appropriate
What does the PCO need to determine prior to option exercise?
1. Determine Funds are available.
2. ensure requirement fulfills existing government need.
3. exercising options is the most advantageous method.
4. option was synopsized in accordance with FAR Part 5.
5. Contractor not excluded parties list.
6. Contractor performance is satisfactory.
7. Contractor is responsible.
Modification Definition
Any written change to the terms of the contract
Two types of Modifications
Bilateral. Supplemental agreement between both parties agreed to the change.
Unilateral. Signed by Contracting officer
When can you issue a Unilateral Modification
1. Administrative changes.
2. Issue a termination.
3. Make changes as authorized by the changes clause.
Benefits of the Changes Clause
1. Gives Government flexibility to make changes during period of performance.
2. ensures equitable adjustment for either party.
3. Allows changes to general scope
Changes Clause. In Scope for Supply
1. Changes to design, specs, or drawings.
2. Method of Delivery.
3. Allows changes to general scope.
Changes Clause. In Scope for Services
1. Description of Service.
2. Place of service.
3. Time of service.
Changes Clause. In Scope for Time and Materials
1. Changes to design, specs, or drawings.
2. Method of Delivery.
3. Delivery Location.
4. Government Furnished Equipment (GFE) Changes.
What is an out of scope change?
Quantity change.
Would the change have made a difference during the original competition?
, Constructive Change Definition
A Contract Change without formal written authority.
Changes by implications.
When the Government by its actions change the contract without adhering to the changes clause.
Cardinal Change Definition.
Change that is so profound it is out of scope.
will need a brand name or amended J&A.
Compete the requirement (Unless exception CICA Applies).
ESC Scope Policy Items (In relation to determining scope)
1. Scope of the competition.
2. Contract type, type of work, and other considerations.
3. Period of performance.
4. Contract cost and price.
Scope of the Competition Definition (In relation to determining scope)
Would offerors reasonably have anticipated this change.
Contract type, type of work, and other considerations Definition (In relation to determining scope)
Firm Fixed Price - very precise scope, so any changes to that type may very well require a J&A.
Cost - more liberal application of scope within technical requirements.
Period of Performance Definition (In relation to determining scope)
GAO has stated that it looks to period of performance for exceeding the scope of the original contract
Contract Cost or Price (In relation to determining scope)
Unwritten rule of 10%
When does Legal have to review scope determination?
Legal reviews scope determination when over $1M.
Scope Creep Definition
Series of in scope changes as a whole make the contract out of scope.
Unilateral Modifications... Contractor Must do work unless?
Cost Reimbursable or incrementally funded and it is beyond the limits of Limitation of Cost or
Limitation of Funds Clause.
Notification of Change Clause
Requires Contractor to Notify government promptly if they consider a change to occur.
The government must confirm the change, countermand the change, or notify the contractor that no
change has taken place
