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guidance and regulation for Cambridge exam

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A Centre responsibilities A1 You are responsible for the administration and conduct of our assessments. For online schools see section 2.1.2. A2 The Responsible Person must tell us the name of the Head of Centre and any restrictions to the Head of Centre’s powers to carry out their centre’s responsibilities. A3 The Responsible Person, acting through the Head of Centre, is responsible for appointing an appropriately qualified exams officer to effectively and securely administer our exams. A4 Every member of a centre’s staff who has contact with candidates must be a suitable person to be working with children and, if relevant, vulnerable adults. You must make any checks you can to make sure of this, which must include complying with local laws and employment regulations. A5 NEW You must provide a safe environment for your candidates. This includes while they are on your premises, as well as promoting online safety and wellbeing where applicable. You can find more guidance on our website: A6 You must not offer courses leading to any Cambridge qualification without first obtaining our written approval. A7 You must have: A7.1 a workforce of the appropriate size and competence to undertake the delivery of courses leading up to any programme or qualification as described in the syllabus or otherwise required by us, or by the law where you are located, and A7.2 sufficient managerial and other resources to enable you to effectively and efficiently undertake the delivery of the assessments, including providing for the professional development of the exams officer. A8 If you want to offer a type of qualification beyond those initially approved by us, for example you are approved to offer Cambridge IGCSEs and now want to offer Cambridge International A Levels, or where you wish to offer online programmes in addition to the programmes you have been approved to offer at your premises (or vice versa), you must request our approval by completing and submitting Preparation – Form 5. If you want to offer a science syllabus with a practical component in any of A9 If you want to offer Cambridge programmes online to students who would not normally attend your school’s physical premises, you must apply to extend your eligibility. All students studying fully online must be registered with your school and sit their exams at your centre. To extend your eligibility complete our form at your approved qualification types you must complete and submit Preparation – Form 5. Administrative forms Form available from ∙ Additional Qualification Types: Preparation – Form 5. Centre and Cambridge Associate responsibilities Cambridge Handbook 2024 3 See page 167 for our definition of a Cambridge International School that is also approved to offer Cambridge programmes fully online. You do not need to request approval if you are teaching your existing students online, who would otherwise attend your school in person, for a temporary period or as part of a blended approach to the curriculum. A10 You must tell us immediately if the location of your premises or secure storage facilities changes. A11 You must tell us immediately about changes to contact details, including email addresses and telephone numbers, for your centre and any individual members of staff listed on the School details form. You can do this by completing the School details form on Direct. We will not accept notification of changes by telephone. A12 You must make sure that: A12.1 the correct version, including the year and series, of the syllabus is administered for each series, and A12.2 all teachers and tutors involved in the delivery of qualifications understand the subject area concerned. A13 If you do not keep to the processes and procedures set out in this Cambridge Handbook, we will be entitled to take appropriate action, which may include: A13.1 requiring you to take remedial action A13.2 requiring you to undergo further inspection and quality assurance visits A13.3 removing your centre’s eligibility to enter for some or all of our qualifications, or A13.4 removing your centre status and terminating any Agreement we have with you. Important information If you do not meet our registration standards, regulations and guidelines, it may be appropriate for us to terminate our Agreement with you. If this happens, you must immediately: ∙ tell parents or guardians, students and other awarding bodies ∙ remove all Cambridge branding from your website, social media accounts, marketing materials, any other documentation, and your premises ∙ make no further entries for students ∙ cooperate with us to minimise disruption to candidates. See the Consequences of Termination clause of the Cambridge Standard Terms of School Registration (we share these with you once you are an approved Cambridge International School). A14 NEW It is your responsibility to pay for any outstanding customs duties, brokers’ fees, local taxes, courier handling charges and other amounts payable in connection with the importation of materials when you receive them from us. You can choose to allocate a broker to handle such imports or nominate UPS/DHL to act on your behalf, but you will be responsible for these costs and for liaising with any such brokers or couriers. It will not be our responsibility to pay for, or communicate with, any such brokers or couriers on your behalf. We will not upload question papers via Digital File Despatch if your question papers are delayed in customs because you have not put the correct process in place with brokers or couriers. We will ask for evidence of your engagement with, and completion of, all necessary processes in your country before we upload any question papers to Digital File Despatch. We will not send you any materials via Digital File Despatch without this evidence. A15 NEW If you are a centre within the EU, you must obtain a European Operators Registration and Identification (EORI) number at your own cost, and provide us with that number promptly. If you do not provide your EORI number, we will not be able to send you the necessary exam materials, and we are not responsible for any loss or damage you suffer as a result. A16 We are entitled to ask you to pay for inspections, other quality assurance checks and activities where these are deemed necessary as a result of your actions or inaction. A17 Where we suffer loss or damage by your actions or inaction, particularly where such action or inaction relates to malpractice, whether negligent or otherwise, we are entitled to ask you to pay our costs and to reimburse us in accordance with the terms of our Agreement. A18 You must establish, maintain, publish and at all times comply with a written complaints procedure. Your complaints procedure must include procedures for your candidates and timescales for responding to complaints, and dealing with the subject matter of complaints

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For exams officers

,Cambridge Handbook 2024
Regulations and guidance for administering Cambridge exams

Includes:
• Cambridge IGCSE™
• Cambridge O Level
• Cambridge International AS & A Level
• Cambridge Primary Checkpoint and
Lower Secondary Checkpoint.
Valid for exams in 2024

This is an
interactive2024
Cambridge Handbook guide www.cambridgeinternational.org/examsofficers

2

, Section 1: Preparation
Contents ........................................................................................................... 25
1.1 Support from Cambridge
.................................................................................................... 25

1.2 Preparing your exams timetable

Introduction ............................................................................ 28 1.3 Access arrangements
.............................................................................................................................. 4
............................................................................................................ 32
The Cambridge Exams Cycle
Section 2: Entries
.............................................................................................. 6 Centre and Cambridge
..................................................................................................................... 47
Associate responsibilities ................................................... 7 Key Times and Full 2.1 Candidates
Centre Supervision .......................................................................... 21 .................................................................................................................................. 47
2.2 Estimated entries
What are Key Times?
...................................................................................................................... 49
.......................................................................................................................... 21
2.3 Final entries
Why are Key Times important?
................................................................................................................................ 50
..................................................................................................... 21
What are my Key Times? 2.4 Entry fees, late entries, entry charges and retake entries ....................... 55
................................................................................................................... 21 2.5 Group awards, staged assessment and carrying forward marks
Who is responsible for implementing Key Times? for internally assessed components ..............................................................................
............................................................... 21 58
How do I use Key Times? 2.6 Alternative venues
.................................................................................................................. 61 Section 3:
.................................................................................................................... 21 What is
Coursework and moderation ..................................................................... 63
Full Centre Supervision? .................................................................................................
3.1 The samples database and Submit for Assessment .......................................... 64
22

Cambridge Handbook 2024 www.cambridgeinternational.org/examsofficers
3

, 3.2 Internally assessed coursework 4.6 Invigilator requirements
..................................................................................... 65 .................................................................................................... 100
3.3 Examined coursework Section 5: Exam day
.......................................................................................................... 68 ............................................................................................................. 102

3.4 Non-coursework tests 5.1 At the beginning of the exam
......................................................................................................... 70 .................................................................................. 102
3.5 Submitting marks for internally assessed coursework and 5.2 During the exam
non-coursework tests ...................................................................................................................... 110
.......................................................................................................... 75 5.3 At the end of the exam
3.6 Submitting internally assessed coursework and non-coursework tests ... 76 ........................................................................................................ 112
3.7 Submitting Cambridge Global PerspectivesTM work .......................................... 81 5.4 Packing and sending scripts
Section 4: Before the exams ..................................................................................... 113
............................................................................................. 82
5.5 Special consideration
4.1 Forecast grades .......................................................................................................... 117
............................................................................................................. 82 Contents continued
4.2 Pre-exam and question paper despatches .............................................................
83
4.3 Receiving question paper despatches .......................................................................
91
4.4 Storing confidential materials
5.6 Malpractice
........................................................................................ 94
............................................................................................................................... 121
4.5 Preparing the exam room
.................................................................................................. 97 5.7 Special instructions for particular exams .................................................................
125

Cambridge Handbook 2024 www.cambridgeinternational.org/examsofficers
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