CTCD March 2024 Latest Update Correct
100%
What is the dollar threshold for a Spot Purchase? - ANSWER <$10K
Contracts over this amount are required to be posted on ESBD. - ANSWER $25K
What is Purchasing Authority? - ANSWER The ability of an agency to purchase goods
and services using state funds.
What is Delegation of Purchasing Authority? - ANSWER Assigning purchasing authority
to an agency.
How many vendors must be solicited for CMBL purchases that are over $10K and up to
$25K? - ANSWER 3 (2 of them must be HUB vendors)
How many vendors must be solicited for CMBL purchases greater than $25K? -
ANSWER All vendors within the geographic region
What is the timeframe for reporting to the VPTS? - ANSWER 30 days
Contracts over this value require a report to the VTPS - ANSWER >$25K
For contracts valued over $5M, when is a report to VTPS required? - ANSWER Each
year and at every milestone
For contracts above this value, a non-report to the VTPS prevents the contract from
being extended until the VTPS report is submitted - ANSWER >$5M
What document is due annually by November 30th? - ANSWER Agency procurement
plan
For contracts valued at $1M and above, what two forms are required? - ANSWER SAO
Nepotism Disclosure form and Form 1295 (vendor)
At what point in the procurement process is vendor communication very limited? -
ANSWER During solicitation drafting
This type of purchase requires an acquisition plan. - ANSWER Major Information
Resource Projects (MIRPs)
What are the condensed purchasing process steps? - ANSWER State and federal
surplus
, Set-aside programs
Interagency interlocal co-op contracts
SPD term contracts
TXMAS / SPD delegated purchases
SPD administration agency specific contracts
The set-aside programs consist of: - ANSWER TCI
State Use (WorkQuest)
This can be requested from TCI when the following cannot be met: price; not able to
meet delivery date, precise specifications - ANSWER TCI waiver
The State Use program exceptions consist of the following: - ANSWER Quality
Quantity
Life Cycle Costs
Delivery Time
A State Use exception may not be based on: - ANSWER price
This type of report is submitted to SPD monthly when purchases are not made though
WorkQuest - ANSWER State Use Exception report
The price listed on the TXMAS contract is the: - ANSWER maximum price allowable
For TXMAS purchases, a PO can be issued directly to the vendor for amounts up to: -
ANSWER $50K
For TXMAS purchases over this amount, bids from 3 TXMAS vendors must be obtained
- ANSWER >$50K
SPD Delegation by Rule refers to purchases within these dollar thresholds: - ANSWER
<$10K (spot purchases)
Goods up to $50K
Services up to $100K
These two types of purchases are allowed under SPD Delegation By Rule - ANSWER
Internal repair purchases
Emergency purchases
A delegation request to SPD using an Open Market Request is required for purchases
of this greater than this amount - ANSWER Goods >$50K
A delegation request to SPD through the POD is required for purchases of this greater
than this amount - ANSWER Services >$100K
100%
What is the dollar threshold for a Spot Purchase? - ANSWER <$10K
Contracts over this amount are required to be posted on ESBD. - ANSWER $25K
What is Purchasing Authority? - ANSWER The ability of an agency to purchase goods
and services using state funds.
What is Delegation of Purchasing Authority? - ANSWER Assigning purchasing authority
to an agency.
How many vendors must be solicited for CMBL purchases that are over $10K and up to
$25K? - ANSWER 3 (2 of them must be HUB vendors)
How many vendors must be solicited for CMBL purchases greater than $25K? -
ANSWER All vendors within the geographic region
What is the timeframe for reporting to the VPTS? - ANSWER 30 days
Contracts over this value require a report to the VTPS - ANSWER >$25K
For contracts valued over $5M, when is a report to VTPS required? - ANSWER Each
year and at every milestone
For contracts above this value, a non-report to the VTPS prevents the contract from
being extended until the VTPS report is submitted - ANSWER >$5M
What document is due annually by November 30th? - ANSWER Agency procurement
plan
For contracts valued at $1M and above, what two forms are required? - ANSWER SAO
Nepotism Disclosure form and Form 1295 (vendor)
At what point in the procurement process is vendor communication very limited? -
ANSWER During solicitation drafting
This type of purchase requires an acquisition plan. - ANSWER Major Information
Resource Projects (MIRPs)
What are the condensed purchasing process steps? - ANSWER State and federal
surplus
, Set-aside programs
Interagency interlocal co-op contracts
SPD term contracts
TXMAS / SPD delegated purchases
SPD administration agency specific contracts
The set-aside programs consist of: - ANSWER TCI
State Use (WorkQuest)
This can be requested from TCI when the following cannot be met: price; not able to
meet delivery date, precise specifications - ANSWER TCI waiver
The State Use program exceptions consist of the following: - ANSWER Quality
Quantity
Life Cycle Costs
Delivery Time
A State Use exception may not be based on: - ANSWER price
This type of report is submitted to SPD monthly when purchases are not made though
WorkQuest - ANSWER State Use Exception report
The price listed on the TXMAS contract is the: - ANSWER maximum price allowable
For TXMAS purchases, a PO can be issued directly to the vendor for amounts up to: -
ANSWER $50K
For TXMAS purchases over this amount, bids from 3 TXMAS vendors must be obtained
- ANSWER >$50K
SPD Delegation by Rule refers to purchases within these dollar thresholds: - ANSWER
<$10K (spot purchases)
Goods up to $50K
Services up to $100K
These two types of purchases are allowed under SPD Delegation By Rule - ANSWER
Internal repair purchases
Emergency purchases
A delegation request to SPD using an Open Market Request is required for purchases
of this greater than this amount - ANSWER Goods >$50K
A delegation request to SPD through the POD is required for purchases of this greater
than this amount - ANSWER Services >$100K
