GFEBS SPENDING CHAIN PURCHASE
REQUISITIONS
Purchase Requisition Processor
•Serves as the PR initiator, receiving and validating requirements and entering the PR.
•The Purchase Requisition Processor also makes changes and corrections to PRs as required.
•They coordinate with the Purchase Requisition Interface Processing Monitor in the event of interface
errors.
Purchase Requisition Interface Processing Monitor
Validates inbound and outbound interfaces between GFEBS and partner systems and resolves issues
as necessary.
Purchase Requisition Approval Maintainer
•Maintains a table of all Purchase Requisition Approvers.
•The table helps ensure that the PR workflow sends the PR to the appropriate Purchase Requisition
Approvers within an organization.
Purchase Requisition Approver
Reviews, validates, and approves PRs. the PR approval workflow carries the PR through a sequence of
approvers that always end with the Purchase Requisition Funds Certifier.
Purchase Requisition Funds Certifier
•This role is normally assigned to the Resource Manager (RM). PR Fund Certifiers ensure the proper
funds are cited on the purchase requisition. Fund Certification is always the last step in the approval
process and results in a commitment of funds.
•Carries the PR through a sequence of approvers that always end with the Purchase Requisition Funds
Certifier.
Contract Number
(provide an example of the contract number W91YTZ-12-C-0001) Contract number only required on
PRs interfacing to contracting. This must be in the header text and will better assist contracting when
awarding option years on a contract.
Purchase Group
Last 3 digits of the Contracting Offices DoDAAC i.e. W91QV1.
The purchase group determines the contracting agency to which the PR is routed to for award. This is
a mandatory field which will be used on all PR types.
The purpose of the purchase group on a outbound MIPR is different and will be covered in the
approval section of this lesson.
Desired Vendor
Cage Code for PRs going to contracting. If it is a new requirement the cage code can be left blank.
, Vendor Code for Misc Pay PRs. This is a mandatory field as information is derived from the Vendor
code to include the payment information.
DoDAAC of performing activity for MIPRs
Material Group
Commitment Item where cost will be captured. This is also commonly referred to as the Element of
Resource.
Account Assignment
Commonly known as the line of accounting and always includes a cost object which collects costs or
revenue for a particular purpose.
Examples of cost objects include a Cost Center (K), Internal Order (F) and a Work Breakdown Structure
(P)
Plant
4 Alpha / Numeric Code which determines your location for example JCK1 = Fort Jackson.
Requestor DoDAAC
The requestors DoDAAC is the activity who is requesting the procurement of goods or services. This
DoDAAC also determines the approval.
Specific for SPS PRs
North American Industry Classification System (NAICS) determines what is being purchased. It can be
found on the existing contract. Use the link provided to look up NAICS codes.
Product Service Code - A mandatory field which allows contracting to determine the type of purchase.
A link to the list of codes is provided below:
https://www.fpds.gov
Specific for AXOL PRs
Card Identifier: number which identifies the Card Holders Account
Merchant Description: Allows the card holder to match up the PR to the eOrder which will be created
in AXOL
Situations which require the manual creation of a PR by the PR Processor
1. SPS PR: Procurements which will require contract award
2. Outbound MIPR PR: Agreements between two Federal entities for the requisition of goods or
services
REQUISITIONS
Purchase Requisition Processor
•Serves as the PR initiator, receiving and validating requirements and entering the PR.
•The Purchase Requisition Processor also makes changes and corrections to PRs as required.
•They coordinate with the Purchase Requisition Interface Processing Monitor in the event of interface
errors.
Purchase Requisition Interface Processing Monitor
Validates inbound and outbound interfaces between GFEBS and partner systems and resolves issues
as necessary.
Purchase Requisition Approval Maintainer
•Maintains a table of all Purchase Requisition Approvers.
•The table helps ensure that the PR workflow sends the PR to the appropriate Purchase Requisition
Approvers within an organization.
Purchase Requisition Approver
Reviews, validates, and approves PRs. the PR approval workflow carries the PR through a sequence of
approvers that always end with the Purchase Requisition Funds Certifier.
Purchase Requisition Funds Certifier
•This role is normally assigned to the Resource Manager (RM). PR Fund Certifiers ensure the proper
funds are cited on the purchase requisition. Fund Certification is always the last step in the approval
process and results in a commitment of funds.
•Carries the PR through a sequence of approvers that always end with the Purchase Requisition Funds
Certifier.
Contract Number
(provide an example of the contract number W91YTZ-12-C-0001) Contract number only required on
PRs interfacing to contracting. This must be in the header text and will better assist contracting when
awarding option years on a contract.
Purchase Group
Last 3 digits of the Contracting Offices DoDAAC i.e. W91QV1.
The purchase group determines the contracting agency to which the PR is routed to for award. This is
a mandatory field which will be used on all PR types.
The purpose of the purchase group on a outbound MIPR is different and will be covered in the
approval section of this lesson.
Desired Vendor
Cage Code for PRs going to contracting. If it is a new requirement the cage code can be left blank.
, Vendor Code for Misc Pay PRs. This is a mandatory field as information is derived from the Vendor
code to include the payment information.
DoDAAC of performing activity for MIPRs
Material Group
Commitment Item where cost will be captured. This is also commonly referred to as the Element of
Resource.
Account Assignment
Commonly known as the line of accounting and always includes a cost object which collects costs or
revenue for a particular purpose.
Examples of cost objects include a Cost Center (K), Internal Order (F) and a Work Breakdown Structure
(P)
Plant
4 Alpha / Numeric Code which determines your location for example JCK1 = Fort Jackson.
Requestor DoDAAC
The requestors DoDAAC is the activity who is requesting the procurement of goods or services. This
DoDAAC also determines the approval.
Specific for SPS PRs
North American Industry Classification System (NAICS) determines what is being purchased. It can be
found on the existing contract. Use the link provided to look up NAICS codes.
Product Service Code - A mandatory field which allows contracting to determine the type of purchase.
A link to the list of codes is provided below:
https://www.fpds.gov
Specific for AXOL PRs
Card Identifier: number which identifies the Card Holders Account
Merchant Description: Allows the card holder to match up the PR to the eOrder which will be created
in AXOL
Situations which require the manual creation of a PR by the PR Processor
1. SPS PR: Procurements which will require contract award
2. Outbound MIPR PR: Agreements between two Federal entities for the requisition of goods or
services
