OAD 138: Records & Information Management -
Final Quiz Questions | Actual Exam Questions |
100% Correct Answers | Verified 2024 Version
A record is stored information made or received by an organization that is evidence of its operations and
has value requiring its retention for a specific period of time. - ✔✔True
Vital records are considered necessary for mission critical business operations. - ✔✔True
Reference documents contain information used in the organization's day-to-day operations. - ✔✔False
General correspondence and bank statements are in which records value category? - ✔✔Useful
An example of an important record is the memo announcing the annual company picnic. - ✔✔False
As a business customer, every time you buy a product or service, you are creating a record of that
transaction. - ✔✔True
Records classified by their value to the organization fall into one of these four categories: - ✔✔Vital,
important, useful, or nonessential
Students interested in understanding the paperwork connected with an organization's day-to-day
operations would concentrate their records studies on - ✔✔transaction documents.
At the end of the number of years indicated on the retention schedule, records are disposed either by
destruction or by transfer to a permanent storage place. - ✔✔True
An automated system for scanning, storing, retrieving, and managing images of physical records is -
✔✔document imaging.
,The five phases of the records and information life cycle are - ✔✔creation, distribution, use,
maintenance, and disposition.
Financial records should be classified as important records rather than as useful records. - ✔✔True
Filing, storing, retrieval, and protection of records are part of the maintenance phase of the records and
information life cycle. - ✔✔True
Filing is only one step in the records and information life cycle. - ✔✔True
E-mails are private and cannot be used in a court of law. - ✔✔False
External records are created for use within the company.
Group of answer choices - ✔✔False
By following proper records and information management procedures, information is available at the
right time for making effective management decisions. - ✔✔True
Which of the following best describes records management? - ✔✔systematic control of all records from
their creation to ultimate disposition
Procedure manuals and handbooks have historical value to the organization. - ✔✔False
Policy and procedures manuals are - ✔✔of administrative value to the firm.
Even though more businesses than ever are investing in new technologies, using physical records
continues to be a fact of office life. - ✔✔True
, The International Organization for Standardization (ISO) 15489 defines a record as information created,
received, and maintained as evidence and information by an organization or person in pursuance of -
✔✔legal obligations or in the transaction of business.
What is the best method for protecting your vital and important records? - ✔✔identify a single location
to store all vital papers and information
inventory the records kept only on computers including account numbers, user ids, and passwords
make routine backups of your computer records and store them in a separate location
All of the above
Initially, the purpose of computer application software was to facilitate the creation of physical records. -
✔✔True
Records that document the organization's operations and major shifts of direction over the years are
considered to be of what value and type? - ✔✔historical
When a decision is made to keep the record for use at a later date, it must be stored, retrieved, and
protected. - ✔✔True
Records management has not changed in the last 50 years. - ✔✔False
Internal records are used in an organization for information to carry on the operations of the firm over
long periods. - ✔✔False
Inaccurate classification of records as they are created and revised is a symptom of what type of
problem? - ✔✔human
Final Quiz Questions | Actual Exam Questions |
100% Correct Answers | Verified 2024 Version
A record is stored information made or received by an organization that is evidence of its operations and
has value requiring its retention for a specific period of time. - ✔✔True
Vital records are considered necessary for mission critical business operations. - ✔✔True
Reference documents contain information used in the organization's day-to-day operations. - ✔✔False
General correspondence and bank statements are in which records value category? - ✔✔Useful
An example of an important record is the memo announcing the annual company picnic. - ✔✔False
As a business customer, every time you buy a product or service, you are creating a record of that
transaction. - ✔✔True
Records classified by their value to the organization fall into one of these four categories: - ✔✔Vital,
important, useful, or nonessential
Students interested in understanding the paperwork connected with an organization's day-to-day
operations would concentrate their records studies on - ✔✔transaction documents.
At the end of the number of years indicated on the retention schedule, records are disposed either by
destruction or by transfer to a permanent storage place. - ✔✔True
An automated system for scanning, storing, retrieving, and managing images of physical records is -
✔✔document imaging.
,The five phases of the records and information life cycle are - ✔✔creation, distribution, use,
maintenance, and disposition.
Financial records should be classified as important records rather than as useful records. - ✔✔True
Filing, storing, retrieval, and protection of records are part of the maintenance phase of the records and
information life cycle. - ✔✔True
Filing is only one step in the records and information life cycle. - ✔✔True
E-mails are private and cannot be used in a court of law. - ✔✔False
External records are created for use within the company.
Group of answer choices - ✔✔False
By following proper records and information management procedures, information is available at the
right time for making effective management decisions. - ✔✔True
Which of the following best describes records management? - ✔✔systematic control of all records from
their creation to ultimate disposition
Procedure manuals and handbooks have historical value to the organization. - ✔✔False
Policy and procedures manuals are - ✔✔of administrative value to the firm.
Even though more businesses than ever are investing in new technologies, using physical records
continues to be a fact of office life. - ✔✔True
, The International Organization for Standardization (ISO) 15489 defines a record as information created,
received, and maintained as evidence and information by an organization or person in pursuance of -
✔✔legal obligations or in the transaction of business.
What is the best method for protecting your vital and important records? - ✔✔identify a single location
to store all vital papers and information
inventory the records kept only on computers including account numbers, user ids, and passwords
make routine backups of your computer records and store them in a separate location
All of the above
Initially, the purpose of computer application software was to facilitate the creation of physical records. -
✔✔True
Records that document the organization's operations and major shifts of direction over the years are
considered to be of what value and type? - ✔✔historical
When a decision is made to keep the record for use at a later date, it must be stored, retrieved, and
protected. - ✔✔True
Records management has not changed in the last 50 years. - ✔✔False
Internal records are used in an organization for information to carry on the operations of the firm over
long periods. - ✔✔False
Inaccurate classification of records as they are created and revised is a symptom of what type of
problem? - ✔✔human
