OAD 138 Actual Exam Questions | 100%
Correct Answers | Verified 2024 Version
What type of index is needed when numbers are used to identify specific subjects? - ✔✔a numeric index
The dictionary subject arrangement is not recommended - ✔✔when the volume of records is greater
than the amount that could be stored in two file drawers.
When preparing a document to be filed in a subject file, write the subject title - ✔✔at the top right
corner of the letter
Folder label captions on general subject folders in the dictionary file arrangement include - ✔✔the
alphabet letter and the subject title.
One way to expand subject files is to - ✔✔add subdivisions to main subject titles.
Which of the following statements is an important guideline for filing by subject? - ✔✔All of them
How can misfiles be reduced when filing by subject? - ✔✔Color code folder labels for each subject guide
A master index may also be called a - ✔✔subject list
Subject records storage is - ✔✔an indirect access storage method.
Which numeric coding system is based on the assignment of number ranges to subjects? - ✔✔block-
numeric
Which of the following statements about the general alphabetic file is incorrect? - ✔✔The alphabetic
index must be referenced before retrieving a record from the general alphabetic file
, How does a filer code a document for a new correspondent or subject that does not have an assigned
number? - ✔✔Write the letter G in the upper right corner of the document and code the filing segment.
The numeric coding system often used in libraries is - ✔✔decimal-numeric
Which of the following statements is a disadvantage of using consecutive numeric records storage? -
✔✔Congestion occurs around the end of the file where new records are added.
Which of the following statements is an advantage of using consecutive numeric records storage? -
✔✔all of them
Which of the following records typically have preprinted numbers and do not need assigned numbers? -
✔✔purchase orders
Tickler files are a form of which method of records storage? - ✔✔chronological
Which of the following items is a component of the consecutive numbering method? - ✔✔accession
logThe primary purpose of using an accession log is to avoid assigning the same number twice
In a geographic file arranged by country and then city in a location name guide plan, where would you
file a letter from a company that does not have an individual folder for the correspondent or a city folder
in the file? - ✔✔in a general state folder
Which geographic guide plan has location names on primary guides? - ✔✔location name guide plan
What is a good location to keep a printed copy of a master index for quick reference? - ✔✔front of file
drawer
Which indexing unit(s) is coded first on a letter for geographic storage? - ✔✔the correspondent's
location
Correct Answers | Verified 2024 Version
What type of index is needed when numbers are used to identify specific subjects? - ✔✔a numeric index
The dictionary subject arrangement is not recommended - ✔✔when the volume of records is greater
than the amount that could be stored in two file drawers.
When preparing a document to be filed in a subject file, write the subject title - ✔✔at the top right
corner of the letter
Folder label captions on general subject folders in the dictionary file arrangement include - ✔✔the
alphabet letter and the subject title.
One way to expand subject files is to - ✔✔add subdivisions to main subject titles.
Which of the following statements is an important guideline for filing by subject? - ✔✔All of them
How can misfiles be reduced when filing by subject? - ✔✔Color code folder labels for each subject guide
A master index may also be called a - ✔✔subject list
Subject records storage is - ✔✔an indirect access storage method.
Which numeric coding system is based on the assignment of number ranges to subjects? - ✔✔block-
numeric
Which of the following statements about the general alphabetic file is incorrect? - ✔✔The alphabetic
index must be referenced before retrieving a record from the general alphabetic file
, How does a filer code a document for a new correspondent or subject that does not have an assigned
number? - ✔✔Write the letter G in the upper right corner of the document and code the filing segment.
The numeric coding system often used in libraries is - ✔✔decimal-numeric
Which of the following statements is a disadvantage of using consecutive numeric records storage? -
✔✔Congestion occurs around the end of the file where new records are added.
Which of the following statements is an advantage of using consecutive numeric records storage? -
✔✔all of them
Which of the following records typically have preprinted numbers and do not need assigned numbers? -
✔✔purchase orders
Tickler files are a form of which method of records storage? - ✔✔chronological
Which of the following items is a component of the consecutive numbering method? - ✔✔accession
logThe primary purpose of using an accession log is to avoid assigning the same number twice
In a geographic file arranged by country and then city in a location name guide plan, where would you
file a letter from a company that does not have an individual folder for the correspondent or a city folder
in the file? - ✔✔in a general state folder
Which geographic guide plan has location names on primary guides? - ✔✔location name guide plan
What is a good location to keep a printed copy of a master index for quick reference? - ✔✔front of file
drawer
Which indexing unit(s) is coded first on a letter for geographic storage? - ✔✔the correspondent's
location
