CAPTAIN
Three Steps of Progressive Discipline - correct answer-Preventive Measures;
Corrective Measures;
Adverse Action
PC 5068 - correct answer-Gives authorization to transfer inmates to Director of Corrections.
Director shall classify prisoners; and when reasonable, the director shall assign a prisoner to
the institution of the appropriate security level and gender population nearest the prisoner's
home, unless other classification factors make such a placement unreasonable.
DD1 - correct answer-Low cognitive functioning, may require prompts and coaching to
complete ADLs, get to meals, and complete forms
DD2 - correct answer-Low cognitive functioning with safety concerns. Requires prompts to
complete ADLs, go to meals, yard, complete forms. Shall be housed in designated inst or
facility for DD inmates close to ofcr
DD3 - correct answer-Low cognitive functioning with safety and victimization concern. Most
severe and requires prompts, assistance, and coaching to complete ADLs, yard, programs,
and completing forms Shall be housed in designated institution with housing for this group.
You are tasked to take over a dysfunctional facility. What do you need to do in order to make
changes for the facility. - correct answer-Meet with the AW and CDW regarding their
expectations and the issues of the facility.
Review COMPSTAT to identify problem areas and issues of importance and problem areas
on the facility.
Review the appeal log to check out the majority of the appeal categories the facility receives.
Also speak with the Appeals Coordinator regarding appeal issues (i.e. overdue, staff or
program complaints, medical, etc.)
Review the disciplinary log to determine how many RVRs issued per month, what type of
RVR, if they are handled in a timely manner. Are there any outstanding. Review the quality
of the RVR, how many lost on t8me constraints. Compare my audit with the facility log to see
discrepancies.
Review staffing package to determine number of management positions as those are the
ones I have control over.
Review rainbow sheets of staff assigned to facility to determine the sick leave abusers of the
facility. We cannot discipline them for calling in sick, but we can discipline them for
performance.
Review all post orders to determine if they are current, if staff and supervisors have reviewed
and signed them.
Review the Daily Activity Schedule to find out if staff are following the schedule to release or
recall procedure. Also determine if the schedule needs to improve, revision, or reverse.
Review the IAC minutes to find out if the previous manager and supervisors are meeting on
a regular basis, and if the meeting agenda is being followed and if there are outstanding
issues/concerns.
,Review the religious, recreation, academic and vocation program to find out whether they
are operating according to institution and departmental policies.
Review the health care, dental, mental health services to see if they are operating according
to institution and departmental policies.
Tour the facility and housing units checking for clean
Budget Adjustment: - correct answer-The act of amending the budget by moving funds from
one category or line item to another.
Are often required between the final submission of BCP's and the final preparation of the
Governor's budget.
DOM 21010.1 BUDGET PLANNING - correct answer-The department shall submit an
annual budget that is consistent with the policies set by the Governor, the Secretary of the
YACA, and the Director of finance.
21020.3 Allocation of Funds - correct answer-The Deputy Director shall prepare and transmit
to each institution and operation unit the program/line item budget allocation on an annual
basis. This shall normally be an allocation of the total funds available for operating
expenses.
11010.12.4.1.2. Capital Outlay Section - correct answer-The Capital Outlay Section is
responsible for the Department's capital outlay and special repair programs and serves as a
liaison with institutions on facility related issues. The section also has a lead role in working
with the Department of Finance (DOF) and Legislative Analyst's Office on capital outlay
issues.The Section's responsibilities include:• Major/minor capital outlay funding preparation
and project Management.
• Special repair funding preparation and project management.• Budget package preparation.
Section 6.00 (Budget Act) and architecture/engineering reviews. - correct answer-• Liaison
with institutions on facility related issues.• Design development.• Public works board
approval.• Governor's budget submittal.• Miscellaneous projects such as the DGS funded
seismic retrofit projects in our facilities
21020.4 Schedule 9, Equipment - correct answer-The Schedule 9 process is for replacing
existing equipment only. Equipment for new positions or new programs shall be requested
via the BCP process. Equipment reported in the Schedule 9 has a unit acquisition of $5,000
(e.g., four identical assets at $3,000 each, for a $12,000 total would not meet the
requirement). For more information, refer to SAM Section 8602.The BMB sends specific
instructions annually (around end of August) on how to complete the Schedule 9 process.
DAI, DAPO, and each Headquarters' division/office need to complete the Schedule 9.Capital
Outlay Budget:Monies set aside in the Governor's budget for the acquisition of or addition to
major fixed assets (i.e. land, buildings, and equipment related to construction.
Major Capital Outlay - correct answer-Major capital outlay projects include the following:76•
Any real property acquisition including the exercise of a lease purchase option.• New
construction, extension, or betterment in excess of $709,000.• Fixed and movable equipment
necessary for the initial occupancy of a new facility.
, Minor Capital Outlay - correct answer-Capital outlay construction projects estimated to cost
$100,00 to 709,000.Preparation of request for Capital Outlay Project:
Special Repairs - correct answer-Repair projects that, irrespective of cost, continue the
usability of a facility at its designed level of services are termed special repairs. The nature
of these repair projects is considered extraordinary, either in amount or occurrence, and
extends the life of the facility or infrastructure.
Maintenance - correct answer-Maintenance projects are intended to keep structures,
grounds, equipment, and facilities within acceptable standards of structural condition,
appearance, and utility.
Alterations - correct answer-Any modification to a State building that changes the use of the
building in function, layout, capacity, or quality is an alteration. New construction may be
considered an alteration. Typical alterations include the demolition and construction of new
walls and additions up to the limits in Section 6.00 of the Budget Act (Section 6).
Alterations: Any modification to a State building that changes the use of the building in
function, layout, capacity, or quality is an alteration. New construction may be considered an
alteration. Typical alterations include the demolition and construction of new walls and
additions up to the limits in Section 6.00 of the Budget Act (Section 6).
Deficit: - correct answer-Defer non-essential equipment
Use existing inventories
Address Sick Leave reduction
Cancel non-essential orders
Hold off Section 6's
Hiring Freeze
Worker's Compensation
Cancel deliveries
Reimbursements - correct answer-The Department shall recover the full cost of reimbursed
goods and or services, unless full cost recovery has been prohibited by statute.
Full Cost Recovery for Foods/Services:The full cost recovery of goods/services includes all
costs attributable directly to the activity involved, which includes the following:
:·All direct costs, salaries and wages of assigned staff to a reimbursable activity
·Proportional share of Department's indirect costs.
· Pro-rated share of statewide central services cost as determined by the Fiscal Systems
and Consulting Unit of the State DOF through the Statewide Cost Allocation Plan.
Delegated Purchase Program - correct answer-The Office of Procurement has delegated to
the Department the authority to make individual purchases up to 2,500, 5,000 or 9,999
excluding sales tax and freight charges.
Inventory Reports Statewide Inventory Management Program (SIMP)
In addition to the base inventory, at the end of the fiscal year, a physical inventory shall be
taken an input to the DGS Office of Procurement, SIMP computer system.
The system shall provide the Department with the following information:
· The Department's expendable goods inventory investment, by warehouse and stock items
Three Steps of Progressive Discipline - correct answer-Preventive Measures;
Corrective Measures;
Adverse Action
PC 5068 - correct answer-Gives authorization to transfer inmates to Director of Corrections.
Director shall classify prisoners; and when reasonable, the director shall assign a prisoner to
the institution of the appropriate security level and gender population nearest the prisoner's
home, unless other classification factors make such a placement unreasonable.
DD1 - correct answer-Low cognitive functioning, may require prompts and coaching to
complete ADLs, get to meals, and complete forms
DD2 - correct answer-Low cognitive functioning with safety concerns. Requires prompts to
complete ADLs, go to meals, yard, complete forms. Shall be housed in designated inst or
facility for DD inmates close to ofcr
DD3 - correct answer-Low cognitive functioning with safety and victimization concern. Most
severe and requires prompts, assistance, and coaching to complete ADLs, yard, programs,
and completing forms Shall be housed in designated institution with housing for this group.
You are tasked to take over a dysfunctional facility. What do you need to do in order to make
changes for the facility. - correct answer-Meet with the AW and CDW regarding their
expectations and the issues of the facility.
Review COMPSTAT to identify problem areas and issues of importance and problem areas
on the facility.
Review the appeal log to check out the majority of the appeal categories the facility receives.
Also speak with the Appeals Coordinator regarding appeal issues (i.e. overdue, staff or
program complaints, medical, etc.)
Review the disciplinary log to determine how many RVRs issued per month, what type of
RVR, if they are handled in a timely manner. Are there any outstanding. Review the quality
of the RVR, how many lost on t8me constraints. Compare my audit with the facility log to see
discrepancies.
Review staffing package to determine number of management positions as those are the
ones I have control over.
Review rainbow sheets of staff assigned to facility to determine the sick leave abusers of the
facility. We cannot discipline them for calling in sick, but we can discipline them for
performance.
Review all post orders to determine if they are current, if staff and supervisors have reviewed
and signed them.
Review the Daily Activity Schedule to find out if staff are following the schedule to release or
recall procedure. Also determine if the schedule needs to improve, revision, or reverse.
Review the IAC minutes to find out if the previous manager and supervisors are meeting on
a regular basis, and if the meeting agenda is being followed and if there are outstanding
issues/concerns.
,Review the religious, recreation, academic and vocation program to find out whether they
are operating according to institution and departmental policies.
Review the health care, dental, mental health services to see if they are operating according
to institution and departmental policies.
Tour the facility and housing units checking for clean
Budget Adjustment: - correct answer-The act of amending the budget by moving funds from
one category or line item to another.
Are often required between the final submission of BCP's and the final preparation of the
Governor's budget.
DOM 21010.1 BUDGET PLANNING - correct answer-The department shall submit an
annual budget that is consistent with the policies set by the Governor, the Secretary of the
YACA, and the Director of finance.
21020.3 Allocation of Funds - correct answer-The Deputy Director shall prepare and transmit
to each institution and operation unit the program/line item budget allocation on an annual
basis. This shall normally be an allocation of the total funds available for operating
expenses.
11010.12.4.1.2. Capital Outlay Section - correct answer-The Capital Outlay Section is
responsible for the Department's capital outlay and special repair programs and serves as a
liaison with institutions on facility related issues. The section also has a lead role in working
with the Department of Finance (DOF) and Legislative Analyst's Office on capital outlay
issues.The Section's responsibilities include:• Major/minor capital outlay funding preparation
and project Management.
• Special repair funding preparation and project management.• Budget package preparation.
Section 6.00 (Budget Act) and architecture/engineering reviews. - correct answer-• Liaison
with institutions on facility related issues.• Design development.• Public works board
approval.• Governor's budget submittal.• Miscellaneous projects such as the DGS funded
seismic retrofit projects in our facilities
21020.4 Schedule 9, Equipment - correct answer-The Schedule 9 process is for replacing
existing equipment only. Equipment for new positions or new programs shall be requested
via the BCP process. Equipment reported in the Schedule 9 has a unit acquisition of $5,000
(e.g., four identical assets at $3,000 each, for a $12,000 total would not meet the
requirement). For more information, refer to SAM Section 8602.The BMB sends specific
instructions annually (around end of August) on how to complete the Schedule 9 process.
DAI, DAPO, and each Headquarters' division/office need to complete the Schedule 9.Capital
Outlay Budget:Monies set aside in the Governor's budget for the acquisition of or addition to
major fixed assets (i.e. land, buildings, and equipment related to construction.
Major Capital Outlay - correct answer-Major capital outlay projects include the following:76•
Any real property acquisition including the exercise of a lease purchase option.• New
construction, extension, or betterment in excess of $709,000.• Fixed and movable equipment
necessary for the initial occupancy of a new facility.
, Minor Capital Outlay - correct answer-Capital outlay construction projects estimated to cost
$100,00 to 709,000.Preparation of request for Capital Outlay Project:
Special Repairs - correct answer-Repair projects that, irrespective of cost, continue the
usability of a facility at its designed level of services are termed special repairs. The nature
of these repair projects is considered extraordinary, either in amount or occurrence, and
extends the life of the facility or infrastructure.
Maintenance - correct answer-Maintenance projects are intended to keep structures,
grounds, equipment, and facilities within acceptable standards of structural condition,
appearance, and utility.
Alterations - correct answer-Any modification to a State building that changes the use of the
building in function, layout, capacity, or quality is an alteration. New construction may be
considered an alteration. Typical alterations include the demolition and construction of new
walls and additions up to the limits in Section 6.00 of the Budget Act (Section 6).
Alterations: Any modification to a State building that changes the use of the building in
function, layout, capacity, or quality is an alteration. New construction may be considered an
alteration. Typical alterations include the demolition and construction of new walls and
additions up to the limits in Section 6.00 of the Budget Act (Section 6).
Deficit: - correct answer-Defer non-essential equipment
Use existing inventories
Address Sick Leave reduction
Cancel non-essential orders
Hold off Section 6's
Hiring Freeze
Worker's Compensation
Cancel deliveries
Reimbursements - correct answer-The Department shall recover the full cost of reimbursed
goods and or services, unless full cost recovery has been prohibited by statute.
Full Cost Recovery for Foods/Services:The full cost recovery of goods/services includes all
costs attributable directly to the activity involved, which includes the following:
:·All direct costs, salaries and wages of assigned staff to a reimbursable activity
·Proportional share of Department's indirect costs.
· Pro-rated share of statewide central services cost as determined by the Fiscal Systems
and Consulting Unit of the State DOF through the Statewide Cost Allocation Plan.
Delegated Purchase Program - correct answer-The Office of Procurement has delegated to
the Department the authority to make individual purchases up to 2,500, 5,000 or 9,999
excluding sales tax and freight charges.
Inventory Reports Statewide Inventory Management Program (SIMP)
In addition to the base inventory, at the end of the fiscal year, a physical inventory shall be
taken an input to the DGS Office of Procurement, SIMP computer system.
The system shall provide the Department with the following information:
· The Department's expendable goods inventory investment, by warehouse and stock items
