GFEBS Project Systems Course | 100% Correct
Answers | Verified | Latest 2024 Version
What is a project definition? - ✔✔The project definition contains data used for the entire project. It
contains default values which can be passed on to the WBS elements, or influence them, such as:
Project Profile
Project Control values (e.g., user status profile)
Organizational data
Planning parameters
Settlement Rules
Unique Project Number
The Project Profile is often called the "DNA" of a PS project; it determines many attributes of the project.
The Project Profile cannot be changed after project creation.
What is a Project Definition? (2 of 2) - ✔✔In the project definition, default values are maintained for a
project, such as the settlement rule, Person Responsible, or Plant. The default values can then be copied
for a new WBS elements created for this project.
The default values will be copied into new WBS elements created for the project, but may be changed
with the exception of Project Profile.
What is a Work Breakdown Structure? - ✔✔The WBS forms the basis for all subsequent planning tasks in
the project.
The emphasis is placed on:
Planning
Description
Funding and Availability Control
,Costs and Fund Consumption Reporting
Monitoring of costs, basic dates, and the statuses
Work Breakdown Structure (WBS) - ✔✔In a WBS, the groupings of work are described in the project as
individual elements in a hierarchy. The work is broken down in the project, step-by-step, until the level of
detail is reached necessary to carry it out. These groupings of works are WBS Elements.
So in GFEBS, a Work Breakdown Structure is a hierarchical arrangement of WBS elements under a project
definition.
In GFEBS, there can only be one WBS directly below the Project Definition. This is known as the Level 1
WBS, and will have the same number (and usually name) as the Project Definition.
WBS Elements - ✔✔WBS elements are arranged hierarchically so that the most atomic work that can be
described and funded with a single LOA (line of accounting) are at the bottom. Typically, execution
(accrual of expenses) only occurs at this lowest level, though that does not have to be the case.
Since the WBS is structured hierarchically, we're able to summarize and display the data for the
corresponding higher-level WBS elements, or all the way up to the Project Definition level.
Click on the note icon below for more information
WBS Elements - Operative Indicators - ✔✔GFEBS uses Operative Indicators to define characteristics that
control functionality of a WBS - they define whether a given WBS can or cannot be used in some very
important processes.
Click on each image for each process.
Click on the note icon for more information.
Planning Element - ✔✔WBS's that can have planned costs entered against them must be marked by
checking the Planning Element operative indicator.
, Account Assignment Element - ✔✔WBS's that can have actual costs accrued (executed) against them
must be marked by checking the Account Assignment Element Operative Indicator.
Billing Element - ✔✔WBS's that can be referenced on a Sales order for a reimbursable must be marked
by checking the Billing Element Operative Indicator.
Which of the following is used to define the characteristics of a WBS element? - ✔✔Operative Indicators
A good project structures supports which of the following? - ✔✔Cost Reporting
Funding / Funded Program Design
Execution
All of the above
True or False: In PS, the terms "Project" and "Project Definition" are synonymous - ✔✔False
True or False: A WBS element can have multiple lines of accounting (LOA). - ✔✔False
Project Systems Text and Documents - ✔✔PS text and documents are objects that can be assigned to
WBS elements. PS text are user-definable texts that are managed in a PS text catalog. The texts are
classified into different text types. You can assign one or more WBS elements to PS text. Also, External
documents in various formats (Excel, Word, PPT, BMP, and CAD) can be assigned to WBS elements.
Project Template - ✔✔It is often convenient to create one project from another to avoid having to re-
create the entire structure manually and re-enter all the data. This is especially true if you have many
projects that are similar to one another, or if you are "rolling over" a project from one fiscal year to the
next.
You can create a project by copying from either a template (Standard Project) or a regular working
project (known "Copying Operative.") Note that the term "template" is often used loosely to indicate
either a standard project or an operative project whose purpose is to be a template. Copying Projects
using either method is not described here in further detail - there are Job Aids and OLHP's that describe
the processes.
Answers | Verified | Latest 2024 Version
What is a project definition? - ✔✔The project definition contains data used for the entire project. It
contains default values which can be passed on to the WBS elements, or influence them, such as:
Project Profile
Project Control values (e.g., user status profile)
Organizational data
Planning parameters
Settlement Rules
Unique Project Number
The Project Profile is often called the "DNA" of a PS project; it determines many attributes of the project.
The Project Profile cannot be changed after project creation.
What is a Project Definition? (2 of 2) - ✔✔In the project definition, default values are maintained for a
project, such as the settlement rule, Person Responsible, or Plant. The default values can then be copied
for a new WBS elements created for this project.
The default values will be copied into new WBS elements created for the project, but may be changed
with the exception of Project Profile.
What is a Work Breakdown Structure? - ✔✔The WBS forms the basis for all subsequent planning tasks in
the project.
The emphasis is placed on:
Planning
Description
Funding and Availability Control
,Costs and Fund Consumption Reporting
Monitoring of costs, basic dates, and the statuses
Work Breakdown Structure (WBS) - ✔✔In a WBS, the groupings of work are described in the project as
individual elements in a hierarchy. The work is broken down in the project, step-by-step, until the level of
detail is reached necessary to carry it out. These groupings of works are WBS Elements.
So in GFEBS, a Work Breakdown Structure is a hierarchical arrangement of WBS elements under a project
definition.
In GFEBS, there can only be one WBS directly below the Project Definition. This is known as the Level 1
WBS, and will have the same number (and usually name) as the Project Definition.
WBS Elements - ✔✔WBS elements are arranged hierarchically so that the most atomic work that can be
described and funded with a single LOA (line of accounting) are at the bottom. Typically, execution
(accrual of expenses) only occurs at this lowest level, though that does not have to be the case.
Since the WBS is structured hierarchically, we're able to summarize and display the data for the
corresponding higher-level WBS elements, or all the way up to the Project Definition level.
Click on the note icon below for more information
WBS Elements - Operative Indicators - ✔✔GFEBS uses Operative Indicators to define characteristics that
control functionality of a WBS - they define whether a given WBS can or cannot be used in some very
important processes.
Click on each image for each process.
Click on the note icon for more information.
Planning Element - ✔✔WBS's that can have planned costs entered against them must be marked by
checking the Planning Element operative indicator.
, Account Assignment Element - ✔✔WBS's that can have actual costs accrued (executed) against them
must be marked by checking the Account Assignment Element Operative Indicator.
Billing Element - ✔✔WBS's that can be referenced on a Sales order for a reimbursable must be marked
by checking the Billing Element Operative Indicator.
Which of the following is used to define the characteristics of a WBS element? - ✔✔Operative Indicators
A good project structures supports which of the following? - ✔✔Cost Reporting
Funding / Funded Program Design
Execution
All of the above
True or False: In PS, the terms "Project" and "Project Definition" are synonymous - ✔✔False
True or False: A WBS element can have multiple lines of accounting (LOA). - ✔✔False
Project Systems Text and Documents - ✔✔PS text and documents are objects that can be assigned to
WBS elements. PS text are user-definable texts that are managed in a PS text catalog. The texts are
classified into different text types. You can assign one or more WBS elements to PS text. Also, External
documents in various formats (Excel, Word, PPT, BMP, and CAD) can be assigned to WBS elements.
Project Template - ✔✔It is often convenient to create one project from another to avoid having to re-
create the entire structure manually and re-enter all the data. This is especially true if you have many
projects that are similar to one another, or if you are "rolling over" a project from one fiscal year to the
next.
You can create a project by copying from either a template (Standard Project) or a regular working
project (known "Copying Operative.") Note that the term "template" is often used loosely to indicate
either a standard project or an operative project whose purpose is to be a template. Copying Projects
using either method is not described here in further detail - there are Job Aids and OLHP's that describe
the processes.
