HEALTH INFORMATION SYSTEM
CHAPTER 1: HEALTH MANAGEMENT MIS was developed within the
INFORMATION SYSTEM framework of the following concepts:
INFORMATION COLLECTED IS…
HEALTH 1. RELEVANT
o to the policies and goals of the health care
o The clinical studies to understand medical institution, and to the responsibilities of the
technologies, clinical procedures and health professionals at the level of collection
databases processes.
o Specially designated to assist in the 2. FUNCTIONAL
management and planning of health o used immediately for management and
programmed, as opposed to delivery of care should not wait for feedback from higher
(WHO, 2004). level
3. INTEGRATED
MANAGEMENT o for there is one set of forms and no
duplication of reporting
o Principles that help administer the health care
enterprise. 4. COLLECTED
o on a routine basis from every health unit
INFORMATION SYSTEM
o The ability to analyze and implement ROLE OF HMIS
applications for efficient and effective transfer
of patient information Provide quality information to support decision
making at all levels of the health care system in
any medical institution
Aid in the setting of performance targets at all
HEALTH MANAGEMENT levels of health service delivery
INFORMATION SYSTEM Assist in assessing performance at all levels of
health sector
needs to be complete, clear, simple, cost-
effective, accessible, and confidential
(Janneh, 2002)
FUNCTIONS OF HMIS
data collection system specifically designed to
DATA INPUT
support, planning, management, and decision- a. Data Acquisition
making in health facilities and organizations o Generation and collection of data through
set of integrated components and procedures the input of standard coded formats (bar
organized information that will improve health codes) to assist in the faster mechanical
care management decisions at all levels of the reading and capturing data
health system
routine monitoring system that evaluates the b. Data Verification
process with the intention of providing warning o involves data authentication and
signals through indicators validation authority, validity, and reliability
of the data sources help ensure quality of
gathered data
MIDTERMS- HIS Page 1
, HEALTH INFORMATION SYSTEM
DATA MANAGEMENT/ PROCESSING PHASE 5. ACCOUNTS RECEIVABLE (A/R)
MANAGEMENT
a. Data storage o Ensures that customers are properly notified
o preservation and archiving of data and their bill and will settle it
6. REPORTING
o Reports issued by the entity which could be
b. Data Classification/Data Organization
o key parameters should be used for data basic reports or report writer
classification schemes for easier data search
7. MEDICAL RECORDER
o Collection of digital information about a
c. Data Computation
o requires various forms of data manipulation patient
and data transformations (mathematical
8. COMPLIANCE
models, linear and nonlinear transformation,
o Procedure that should be followed for the
statistical or probabilistic approaches and
other data analytic process improvement of the condition of the patient
or the service provided (treatment plan and
d. Data update progress not)
o facilitates new and changing information and
9. FINANCIAL DATA
requires constant monitoring
o Information relating to the performance of
the entity collected for administering
pirposes (financial reports, general ledger,
DATA OUPUT Payroll, and accounts payable)
a. Data Retrieval
o process of data transfer and data
distribution
DETERMINANTS OF HMIS PERFORMANCE
b. Data Presentation AREA
o Reporting of the interpretation of the
information produced by the system. A. BEHAVIORAL
o Data collector and users need to draw to
have confidence, ,motivations, and
LIST OF FUNCTIONS OF HMIS competence to perform HMIS tasks in order
to improve the routine health information
1. CLIENT DATA (RHIS) process
o All information of the client related to
transactions, reports, billing data, clinical B. ORGANIZATIONAL
data, and other client data. o Factors such as Structure of the health
Institution, resources, procedures, support
2. SCHEDULING services, and the culture within the
o Observed to distribute resources to areas organization, lack of funds, HR and
that need them management support
3. AUTHORIZATION TRACKING C. TECHNICAL
o Monitoring of the authorized personnel and o Overall design used in HE collection of
their uses of the authorized units information—complexity of the reporting
forms, the procedures set forward in the
4. BILLING collection of data, and the overall design of
o Notification of the charges for the patient the computer software used in the collection
and other related documents (compliant of information
electronic claim)
MIDTERMS- HIS Page 2
CHAPTER 1: HEALTH MANAGEMENT MIS was developed within the
INFORMATION SYSTEM framework of the following concepts:
INFORMATION COLLECTED IS…
HEALTH 1. RELEVANT
o to the policies and goals of the health care
o The clinical studies to understand medical institution, and to the responsibilities of the
technologies, clinical procedures and health professionals at the level of collection
databases processes.
o Specially designated to assist in the 2. FUNCTIONAL
management and planning of health o used immediately for management and
programmed, as opposed to delivery of care should not wait for feedback from higher
(WHO, 2004). level
3. INTEGRATED
MANAGEMENT o for there is one set of forms and no
duplication of reporting
o Principles that help administer the health care
enterprise. 4. COLLECTED
o on a routine basis from every health unit
INFORMATION SYSTEM
o The ability to analyze and implement ROLE OF HMIS
applications for efficient and effective transfer
of patient information Provide quality information to support decision
making at all levels of the health care system in
any medical institution
Aid in the setting of performance targets at all
HEALTH MANAGEMENT levels of health service delivery
INFORMATION SYSTEM Assist in assessing performance at all levels of
health sector
needs to be complete, clear, simple, cost-
effective, accessible, and confidential
(Janneh, 2002)
FUNCTIONS OF HMIS
data collection system specifically designed to
DATA INPUT
support, planning, management, and decision- a. Data Acquisition
making in health facilities and organizations o Generation and collection of data through
set of integrated components and procedures the input of standard coded formats (bar
organized information that will improve health codes) to assist in the faster mechanical
care management decisions at all levels of the reading and capturing data
health system
routine monitoring system that evaluates the b. Data Verification
process with the intention of providing warning o involves data authentication and
signals through indicators validation authority, validity, and reliability
of the data sources help ensure quality of
gathered data
MIDTERMS- HIS Page 1
, HEALTH INFORMATION SYSTEM
DATA MANAGEMENT/ PROCESSING PHASE 5. ACCOUNTS RECEIVABLE (A/R)
MANAGEMENT
a. Data storage o Ensures that customers are properly notified
o preservation and archiving of data and their bill and will settle it
6. REPORTING
o Reports issued by the entity which could be
b. Data Classification/Data Organization
o key parameters should be used for data basic reports or report writer
classification schemes for easier data search
7. MEDICAL RECORDER
o Collection of digital information about a
c. Data Computation
o requires various forms of data manipulation patient
and data transformations (mathematical
8. COMPLIANCE
models, linear and nonlinear transformation,
o Procedure that should be followed for the
statistical or probabilistic approaches and
other data analytic process improvement of the condition of the patient
or the service provided (treatment plan and
d. Data update progress not)
o facilitates new and changing information and
9. FINANCIAL DATA
requires constant monitoring
o Information relating to the performance of
the entity collected for administering
pirposes (financial reports, general ledger,
DATA OUPUT Payroll, and accounts payable)
a. Data Retrieval
o process of data transfer and data
distribution
DETERMINANTS OF HMIS PERFORMANCE
b. Data Presentation AREA
o Reporting of the interpretation of the
information produced by the system. A. BEHAVIORAL
o Data collector and users need to draw to
have confidence, ,motivations, and
LIST OF FUNCTIONS OF HMIS competence to perform HMIS tasks in order
to improve the routine health information
1. CLIENT DATA (RHIS) process
o All information of the client related to
transactions, reports, billing data, clinical B. ORGANIZATIONAL
data, and other client data. o Factors such as Structure of the health
Institution, resources, procedures, support
2. SCHEDULING services, and the culture within the
o Observed to distribute resources to areas organization, lack of funds, HR and
that need them management support
3. AUTHORIZATION TRACKING C. TECHNICAL
o Monitoring of the authorized personnel and o Overall design used in HE collection of
their uses of the authorized units information—complexity of the reporting
forms, the procedures set forward in the
4. BILLING collection of data, and the overall design of
o Notification of the charges for the patient the computer software used in the collection
and other related documents (compliant of information
electronic claim)
MIDTERMS- HIS Page 2
