FCCM Exam Study Guide with Complete Solutions

FCCM Exam Study Guide with Complete Solutions Florida Commission On Ethics - Answer-Responsible for defining and enforcing ethical standards (update) Limited Financial Disclosure - Answer-Must be filed by any employee with the power to make purchases exceeding $35,000 and must be filed annually with commission on ethics by July 1. Failure to file can lead to fines of $25 per day for each day after September 1 up to $1500 Attestation of non-competitive Procurement - Answer-Strongly recommended. For non- competitive Procurement in excess of category two you must a test in writing that you are independent of and have no conflict of interest in the entities evaluated and selected. Invitation to Bid Priority is... - Answer-Price Request for Proposal priority is... - Answer-Price plus quality Invitation to Negotiate priority is... - Answer-Best Value (to Florida based on price, quality, design, work) What category requires a 3 person panel? - Answer-Category 4 195k and higher GRACEAMELIA 2024/2025 ACADEMIC YEAR ©2024. ALL RIGHTS RESERVED. FIRST PUBLISH OCTOBER, 2024 Page 2/13 Where must all competitive solicitations be posted? - Answer-Vendor Bid System VBS Where must you notice public meetings? - Answer-Florida Administrative Register (FAR) At what contract level is competitive solicitation required? - Answer-Category 2 35k or higher At what contract level is a Limited Financial Disclosure Required? - Answer-Category 2 35k or higher What payment method is used when a project is divided into intervals with payment distributed at those intervals? - Answer-Fixed Price What documents are commonly included in a competitive solicitation? - Answer-Scope of Work BOTH PUR Forms Special instructions to respondents Special Contract Conditions What contract category must be reviewed and approved at the programmatic, financial and legal levels? - Answer-Category 3 65k or higher How much time do you have to file an INTENT to protest? - Answer-72 hours GRACEAMELIA 2024/2025 ACADEMIC YEAR ©2024. ALL RIGHTS RESERVED. FIRST PUBLISH OCTOBER, 2024 Page 3/13 How many days does the contract manager have to inspect goods/services? - Answer-5 working days How much time does that Agency have to file and approve with the CFO? - Answer-20 days Decision makers during procurement cannot work for that contractor on that contract for how long? - Answer-The life of the contract How many years after retirement or termination must a contract manager not have employment with businesses in the contracts they managed? - Answer-2 Where do you file FORM 1? - Answer-Florida Commission on Ethics What is the deadline to file FORM 1 and how frequently? - Answer-July 1 annually What is the prohibited percentage of business ownership for you or relatives related to procurement with the state? - Answer-5% or higher What is in the Cost Analysis? - Answer-DFS: Deliverables Financial Requirements or Consequences??? Scope of Work What 4 criteria does a cost analysis meet? - Answer-ALLOWABLE (statutory authority) NECESSARY (crucial to success) GRACEAMELIA 2024/2025 ACADEMIC YEAR ©2024. ALL RIGHTS RESERVED. FIRST PUBLISH OCTOBER, 2024 Page 4/13 REASONABLE (going rate) ALLOCATION (% we pay) Cost analysis is legally required for... - Answer-all non competitive agreements awarded Who performs the cost analysis? - Answer-Agency When is a cost analysis a recommended best practice? - Answer-Competitively procured agreements with recipients/sub recipients and cost reimbursement. A cost analysis is always done _______ the award. - Answer-Before The written document that captures all critical elements of a contract is the.... - Answer- agreement What document establishes/guides the relationship between the Agency and provider and guides enforcement? - Answer-Agreement What are the three requirements of an agreement? - Answer-DFS Deliverables Financial Requirements Scope of Work What is in the Scope of Work? - Answer-Tasks and services GRACEAMELIA 2024/2025 ACADEMIC YEAR ©2024. ALL RIGHTS RESERVED. FIRST PUBLISH OCTOBER, 2024 Page 5/13 A scope of work REQUIRES ______ Standards (the Who What When Where) - Answer- Qualitative A Scope of Work should use _____ and ____ language. - Answer-Strong and unambiguous How long after filing a written notice of intent to protest does a vendor have to file the formal written protest? - Answer-10 days The three "BLE's" of Deliverables - Answer-Quantifiable Measurable Verifiable units of work completion that trigger the payment. How are deliverables quantified? - Answer-Tasks shown individually/bundled, recurring services have specific timeframes weekly/monthly etc, project milestones or phases are specified, or hourly client rates. Deliverables must be tied to the____ - Answer-Scope of Work Deliverables require documentation to validate how ___ is met. - Answer-Performance Deliverable performance expectations should correspond to___ - Answer-payment schedule. GRACEAMELIA 2024/2025 ACADEMIC YEAR ©2024. ALL RIGHTS RESERVED. FIRST PUBLISH OCTOBER, 2024 Page 6/13 Financial Consequences are a ____ of payment due to non performance or non compliance. - Answer-reduction Are Financial Consequences optional? - Answer-Never, they MUST be applied Are Financial Consequences required? - Answer-Yes on all Cat 2 (35k) and higher agreements unless expressly exempt. Are Financial Consequences a termination clause? - Answer-No, that is a separate part of the agreement. Four responsibilities of Contract Administrator - Answer-Creating/maintaining a contract file Big picture financial info on contracts Managing changes to the contract LIAISON between Contract Manager and DEPARTMENT A Contract Administrator is a ___ to the Contract Manager - Answer-Mentor or supervisor Four responsibilities of Contract Manager - Answer--Manage the r