INTERNSHIP MANAGEMENT SYSTEM.
CASE STUDY OF ALUPE UNIVERSITY
NAME:
INDEX NUMBER:
INSTITUTION: KISII NATIONAL POLYTECHNIC
SUPERVISOR:
SUBMITTED TO THE KENYA NATIONAL COUNCIL OF EXAMINATON FOR
THE AWARD OF DIPLOMA IN INFORMATION COMMUNICATION AND
TECHNOLOGY
JULY 2024
i
, DECLARATION
We declare that this project is our original work and has been submitted to the Kisii national
polytechnic for award of a diploma.
NAME:
Index number :
Signed………………………………………………. Date………………………………
This project has been submitted for Examination with my approval as Project supervisor
Supervisor
Trainer, school of computing and informatics
Kisii national polytechnic
Signed………………………………………………Date………………………………
ii
, DEDICATION
I dedicate the entire work carried here in to my Dad, my Mum for their inspiration all through
my course. I would like to appreciate all my lecturers who instilled in me lifelong values and
the desire for education. Finally I would like to appreciate all of you who have contributed to
my success and have not been mentioned above, remember that all your efforts are highly
appreciated and you will never be forgotten for your stake in my life, God bless you all. It’s
hard to forget all the Staff from the school of informatics and computer studies in Kisii
national polytechnic for their tireless efforts in making our course a success.
iii
, ACKNOWLEDGEMENTS
I would like to thank my Lord for giving me the opportunity and skill with which
to write this Report, and Letting me see it to completion. I would like to thank
my mother for countless cups of coffee, good council and lots of patience, and
for her Encouragement and prayer. I would like to thank my father for the hope
and love, and for his encouragement and prayer. I would like to thank my friends
and mentors. I would Like to thank my supervisor I would Like to thank
everyone who has helped me despite my failure to mention them here,
iv
, ABBREVIATIONS
ICT Information and Communication Technology
IT Information technology
RMS Record Management System
ISO International Standards Organization
DBMS Database Management System
EERDs - Enhanced Entity Relationship Diagrams
DFDs Data Flow Diagrams
HTML Hypertext markup language
CSS Cascading style Sheets
SQL Structured Query Language
v
, ABSTRACT
We live in a jet age when results are expected to turn in speedily as evident in the various
fields of study such as engineering, accounting, architecture , medicine to mention a
few, where this concept of Computers has made tremendous impact. It is therefore
imperative to embrace and appreciate it for the fact that it has made the work of
humans a lot easier, faster with a greater degree of accuracy and precision. Computer
Technology had also an enormous impact on Education in the 21 century, and this
concept of computers is life made easy in itself exacting a kind of intelligence that
transcends human ability naturally. With the availability of computer system, most
institution has access to internet facilities which is also a necessity, Universities
though still uses papers and manual process for managing internships and student
projects adapting the traditional way. Manual process means, the student or intern’s
candidate need to fill a paper form, and also need to submit it by hand to the supervisor
they have chosen. During the end of study project, intern’s need to keep their supervisor
updated about their daily routine of the project and the work progress by writing it and
pastes any attachment. Finally, the final work will be examined by university supervisor
and a jury of professors and professionals. Our Internship Management System is a
management system built to automate the process of collecting, reviewing and
managing applications for internships as well as managing the ongoing lifecycle of the
project.
vi
, Contents
DECLARATION...............................................................................................................................ii
DEDICATION.................................................................................................................................iii
iii
ACKNOWLEDGEMENTS.............................................................................................................iv
ABBREVIATIONS...........................................................................................................................v
ABSTRACT.....................................................................................................................................vi
List of tables..................................................................................................................................x
List of figures...............................................................................................................................xi
CHAPTER ONE................................................................................................................................1
INTRODUCTION.........................................................................................................................1
1.1 Overview.............................................................................................................................1
1.1 Background of the study......................................................................................................1
1.2 Problem of Statement..........................................................................................................2
1.3 Objectives............................................................................................................................3
1.3.2 Specific objectives............................................................................................................3
1.4 Research Questions..............................................................................................................3
1.5 Significance of study...........................................................................................................3
1.6 Scope of the study....................................................................................................................4
CHAPTER TWO...............................................................................................................................5
LITERATURE REVIEW..............................................................................................................5
2.0 Introduction.........................................................................................................................5
2.2 Types of Record Management.............................................................................................6
2.2.0 Manual Record Management............................................................................................6
2.2.1 Problems Associated with Manual Records Management System..................................6
2.2.2 Online Records Management System...............................................................................6
2.2.3 Web based information systems.......................................................................................7
2.3 Databases.............................................................................................................................7
2.3.1 The Architecture of Web Based Databases......................................................................8
2.4 The Case for Web Based Systems.......................................................................................8
2.5 Research gap........................................................................................................................9
vii
CASE STUDY OF ALUPE UNIVERSITY
NAME:
INDEX NUMBER:
INSTITUTION: KISII NATIONAL POLYTECHNIC
SUPERVISOR:
SUBMITTED TO THE KENYA NATIONAL COUNCIL OF EXAMINATON FOR
THE AWARD OF DIPLOMA IN INFORMATION COMMUNICATION AND
TECHNOLOGY
JULY 2024
i
, DECLARATION
We declare that this project is our original work and has been submitted to the Kisii national
polytechnic for award of a diploma.
NAME:
Index number :
Signed………………………………………………. Date………………………………
This project has been submitted for Examination with my approval as Project supervisor
Supervisor
Trainer, school of computing and informatics
Kisii national polytechnic
Signed………………………………………………Date………………………………
ii
, DEDICATION
I dedicate the entire work carried here in to my Dad, my Mum for their inspiration all through
my course. I would like to appreciate all my lecturers who instilled in me lifelong values and
the desire for education. Finally I would like to appreciate all of you who have contributed to
my success and have not been mentioned above, remember that all your efforts are highly
appreciated and you will never be forgotten for your stake in my life, God bless you all. It’s
hard to forget all the Staff from the school of informatics and computer studies in Kisii
national polytechnic for their tireless efforts in making our course a success.
iii
, ACKNOWLEDGEMENTS
I would like to thank my Lord for giving me the opportunity and skill with which
to write this Report, and Letting me see it to completion. I would like to thank
my mother for countless cups of coffee, good council and lots of patience, and
for her Encouragement and prayer. I would like to thank my father for the hope
and love, and for his encouragement and prayer. I would like to thank my friends
and mentors. I would Like to thank my supervisor I would Like to thank
everyone who has helped me despite my failure to mention them here,
iv
, ABBREVIATIONS
ICT Information and Communication Technology
IT Information technology
RMS Record Management System
ISO International Standards Organization
DBMS Database Management System
EERDs - Enhanced Entity Relationship Diagrams
DFDs Data Flow Diagrams
HTML Hypertext markup language
CSS Cascading style Sheets
SQL Structured Query Language
v
, ABSTRACT
We live in a jet age when results are expected to turn in speedily as evident in the various
fields of study such as engineering, accounting, architecture , medicine to mention a
few, where this concept of Computers has made tremendous impact. It is therefore
imperative to embrace and appreciate it for the fact that it has made the work of
humans a lot easier, faster with a greater degree of accuracy and precision. Computer
Technology had also an enormous impact on Education in the 21 century, and this
concept of computers is life made easy in itself exacting a kind of intelligence that
transcends human ability naturally. With the availability of computer system, most
institution has access to internet facilities which is also a necessity, Universities
though still uses papers and manual process for managing internships and student
projects adapting the traditional way. Manual process means, the student or intern’s
candidate need to fill a paper form, and also need to submit it by hand to the supervisor
they have chosen. During the end of study project, intern’s need to keep their supervisor
updated about their daily routine of the project and the work progress by writing it and
pastes any attachment. Finally, the final work will be examined by university supervisor
and a jury of professors and professionals. Our Internship Management System is a
management system built to automate the process of collecting, reviewing and
managing applications for internships as well as managing the ongoing lifecycle of the
project.
vi
, Contents
DECLARATION...............................................................................................................................ii
DEDICATION.................................................................................................................................iii
iii
ACKNOWLEDGEMENTS.............................................................................................................iv
ABBREVIATIONS...........................................................................................................................v
ABSTRACT.....................................................................................................................................vi
List of tables..................................................................................................................................x
List of figures...............................................................................................................................xi
CHAPTER ONE................................................................................................................................1
INTRODUCTION.........................................................................................................................1
1.1 Overview.............................................................................................................................1
1.1 Background of the study......................................................................................................1
1.2 Problem of Statement..........................................................................................................2
1.3 Objectives............................................................................................................................3
1.3.2 Specific objectives............................................................................................................3
1.4 Research Questions..............................................................................................................3
1.5 Significance of study...........................................................................................................3
1.6 Scope of the study....................................................................................................................4
CHAPTER TWO...............................................................................................................................5
LITERATURE REVIEW..............................................................................................................5
2.0 Introduction.........................................................................................................................5
2.2 Types of Record Management.............................................................................................6
2.2.0 Manual Record Management............................................................................................6
2.2.1 Problems Associated with Manual Records Management System..................................6
2.2.2 Online Records Management System...............................................................................6
2.2.3 Web based information systems.......................................................................................7
2.3 Databases.............................................................................................................................7
2.3.1 The Architecture of Web Based Databases......................................................................8
2.4 The Case for Web Based Systems.......................................................................................8
2.5 Research gap........................................................................................................................9
vii
