CMCA EXAM 2024 REAL EXAM QUESTIONS AND
CORRECT ANSWERS(VERIFIED ANSWERS)|
AGRADE
Employee handbook
: Also known as a personnel manual. The employee handbook summarizes company
behavior requirements, outlines benefits offered and also gives tools that can be used to
enforce disciplinary action if needed. Employers design handbooks to answer
employees' questions before employees ask them and to advise them on company
policies that an employee might have never considered.
Employment at will
This is a statement to the effect that the community association retains the right to
dismiss an employee without cause at any time
FICA: Federal Insurance Contributions Act
This act requires employers and employees to make matching contributions to Social
Security. The employer must withhold the employee's share of the tax from his or her
wages or salary.
FLSA: Fair Labor Standards Act
This act addresses minimum wage requirements, maximum hours of work and overtime
pay
Job description:
A job description is a specific description of the required duties of a position, skills and
knowledge necessary to perform required duties, and reporting relationships of the
position.
OSHA: Occupational Safety and Health Administration:
: The agency responsible for promulgating rules, setting health and safety standards,
and overseeing enforcement, whether by direct federal effort or by relying on state
enforcement programs.
Performance evaluation:
The process of reviewing a person's work performance to determine the extent to which
his/her established goals and standards have been met
Performance goals:
Those regular and special tasks management expects an employee to
perform during a certain time period
Performance planning:
Performance planning is the process of establishing performance goals and standards
for an employee.
Performance standards:
A description of the results management expects an employee to accomplish during a
certain time period. They are reflected in the criteria used for performance evaluation.
Personnel manual
: Also known as employee handbook. The personnel manual summarizes company
behavior requirements, outlines benefits offered and also gives tools that can be used to
enforce disciplinary action if needed. Employers design handbooks to answer
,employees' questions before employees ask them and to advise them on company
policies that an employee might have never considered.
Progressive discipline system
A procedure whereby performance problems are brought to the employee's attention
and the employee and employer take appropriate actions to correct them.
Abstention
When a participant in a vote either does not go to vote (on Election Day) or, in
parliamentary procedure, is present during the vote, but does not cast a ballot. An
abstention CMCA STUD Y GUIDE Page | 18 April 2023 may be used to indicate the
voting individual's ambivalence about the measure or mild disapproval that does not rise
to the level of active opposition. Abstentions do not count in tallying the vote; when
members abstain, they are in effect only attending the meeting to aid in constituting a
quorum.
Action item list
An action item is a documented event, task, activity or action that needs to take place.
Action items are usually documented in the meeting minutes and are recorded in the
task list of the group. At the next meeting the action item list is reviewed by the group
and at that meeting the facilitator will check the status of these items
Agenda
An agenda is a list of meeting activities in the order in which they are to be taken up,
beginning with the call to order and ending with adjournment.
Amend a motion
: Amend a motion is used to modify another motion. The motion to amend takes three
basic forms:
▪ Inserting or adding words or paragraphs
▪ Striking out words or paragraphs
▪ Striking out words and inserting or adding others, or substituting an entire paragraph
or complete resolution for another
Ballot
A ballot is a device used to record choices made by voters. Each voter uses one ballot,
which are not shared.
Committee report:
These reports should highlight matters to be decided and recommendations by the
committee. Supporting research should be included in the reports. Committees need to
clearly state the actions they are asking the board to take and you should provide your
committees with a suggested format for their reports and a sample.
Debate
During an election, a formal discussion involving opposing candidates vying for the
same position.
Executive session:
: When a board must hold a discussion or make decisions of a sensitive nature. The
topics that commonly require an executive session and are allowable by law usually
include personnel issues, contract negotiations and discussions, lawsuits and other
legal matters, and governing document violations
Financial report
, This is a report on the community's financial condition and activities, including a general
ledger, variance, accounts payable, income statement and balance sheet.
Majority
Over 50% of the votes needed to win an election. The majority vote can come from
those owners who attend the meeting, in person or by proxy, to decide all matters
except special issues.
Management report:
This is the manager's report on the association's current management and
administrative activities
Minutes
The minutes of a meeting document the decisions made during the meeting. This
provides a permanent public record of positions and actions taken by the board.
Motion
A formal proposal stating that the association took certain action
Notice of meeting
: An official announcement that a meeting will take place, which should be sent in
writing to board members at least a week before a meeting
Parliamentary procedure
The body of rules, ethics, and customs governing meetings and other operations.
Plurality
: Awards the election to the candidate with the most votes, regardless of whether or not
they received the majority
Proxy
: Proxy is the agency, function, or power of a person authorized to act or vote in place of
another resident who could not be present
Quorum
Quorum is the number of residents required to be present to transact business legally.
That number is established in the association's by-laws.
Robert's Rules of Order:
A book that provides common rules and procedures for deliberation and debate in order
to place the whole membership on the same footing and speaking the same language.
Second a motion
Generally, once the motion has been proposed, consideration by the assembly occurs
only if another member of the body immediately seconds the motion.
Table a motion:
: Incomplete items on the agenda should be rescheduled, or tabled, for another
meeting.
Timed agenda:
A more specific agenda that limits the amount of time focused on specific areas, so as
to move the meeting along at a more thorough and prompt pace.
Articles of incorporation:
Bring the corporation into existence, define its basic purposes and powers, indicate
whether stock will be issued, and indicate whether there will be a board of directors
Bylaws
Formally adopted governing regulations for the administration and management of a
community association
CORRECT ANSWERS(VERIFIED ANSWERS)|
AGRADE
Employee handbook
: Also known as a personnel manual. The employee handbook summarizes company
behavior requirements, outlines benefits offered and also gives tools that can be used to
enforce disciplinary action if needed. Employers design handbooks to answer
employees' questions before employees ask them and to advise them on company
policies that an employee might have never considered.
Employment at will
This is a statement to the effect that the community association retains the right to
dismiss an employee without cause at any time
FICA: Federal Insurance Contributions Act
This act requires employers and employees to make matching contributions to Social
Security. The employer must withhold the employee's share of the tax from his or her
wages or salary.
FLSA: Fair Labor Standards Act
This act addresses minimum wage requirements, maximum hours of work and overtime
pay
Job description:
A job description is a specific description of the required duties of a position, skills and
knowledge necessary to perform required duties, and reporting relationships of the
position.
OSHA: Occupational Safety and Health Administration:
: The agency responsible for promulgating rules, setting health and safety standards,
and overseeing enforcement, whether by direct federal effort or by relying on state
enforcement programs.
Performance evaluation:
The process of reviewing a person's work performance to determine the extent to which
his/her established goals and standards have been met
Performance goals:
Those regular and special tasks management expects an employee to
perform during a certain time period
Performance planning:
Performance planning is the process of establishing performance goals and standards
for an employee.
Performance standards:
A description of the results management expects an employee to accomplish during a
certain time period. They are reflected in the criteria used for performance evaluation.
Personnel manual
: Also known as employee handbook. The personnel manual summarizes company
behavior requirements, outlines benefits offered and also gives tools that can be used to
enforce disciplinary action if needed. Employers design handbooks to answer
,employees' questions before employees ask them and to advise them on company
policies that an employee might have never considered.
Progressive discipline system
A procedure whereby performance problems are brought to the employee's attention
and the employee and employer take appropriate actions to correct them.
Abstention
When a participant in a vote either does not go to vote (on Election Day) or, in
parliamentary procedure, is present during the vote, but does not cast a ballot. An
abstention CMCA STUD Y GUIDE Page | 18 April 2023 may be used to indicate the
voting individual's ambivalence about the measure or mild disapproval that does not rise
to the level of active opposition. Abstentions do not count in tallying the vote; when
members abstain, they are in effect only attending the meeting to aid in constituting a
quorum.
Action item list
An action item is a documented event, task, activity or action that needs to take place.
Action items are usually documented in the meeting minutes and are recorded in the
task list of the group. At the next meeting the action item list is reviewed by the group
and at that meeting the facilitator will check the status of these items
Agenda
An agenda is a list of meeting activities in the order in which they are to be taken up,
beginning with the call to order and ending with adjournment.
Amend a motion
: Amend a motion is used to modify another motion. The motion to amend takes three
basic forms:
▪ Inserting or adding words or paragraphs
▪ Striking out words or paragraphs
▪ Striking out words and inserting or adding others, or substituting an entire paragraph
or complete resolution for another
Ballot
A ballot is a device used to record choices made by voters. Each voter uses one ballot,
which are not shared.
Committee report:
These reports should highlight matters to be decided and recommendations by the
committee. Supporting research should be included in the reports. Committees need to
clearly state the actions they are asking the board to take and you should provide your
committees with a suggested format for their reports and a sample.
Debate
During an election, a formal discussion involving opposing candidates vying for the
same position.
Executive session:
: When a board must hold a discussion or make decisions of a sensitive nature. The
topics that commonly require an executive session and are allowable by law usually
include personnel issues, contract negotiations and discussions, lawsuits and other
legal matters, and governing document violations
Financial report
, This is a report on the community's financial condition and activities, including a general
ledger, variance, accounts payable, income statement and balance sheet.
Majority
Over 50% of the votes needed to win an election. The majority vote can come from
those owners who attend the meeting, in person or by proxy, to decide all matters
except special issues.
Management report:
This is the manager's report on the association's current management and
administrative activities
Minutes
The minutes of a meeting document the decisions made during the meeting. This
provides a permanent public record of positions and actions taken by the board.
Motion
A formal proposal stating that the association took certain action
Notice of meeting
: An official announcement that a meeting will take place, which should be sent in
writing to board members at least a week before a meeting
Parliamentary procedure
The body of rules, ethics, and customs governing meetings and other operations.
Plurality
: Awards the election to the candidate with the most votes, regardless of whether or not
they received the majority
Proxy
: Proxy is the agency, function, or power of a person authorized to act or vote in place of
another resident who could not be present
Quorum
Quorum is the number of residents required to be present to transact business legally.
That number is established in the association's by-laws.
Robert's Rules of Order:
A book that provides common rules and procedures for deliberation and debate in order
to place the whole membership on the same footing and speaking the same language.
Second a motion
Generally, once the motion has been proposed, consideration by the assembly occurs
only if another member of the body immediately seconds the motion.
Table a motion:
: Incomplete items on the agenda should be rescheduled, or tabled, for another
meeting.
Timed agenda:
A more specific agenda that limits the amount of time focused on specific areas, so as
to move the meeting along at a more thorough and prompt pace.
Articles of incorporation:
Bring the corporation into existence, define its basic purposes and powers, indicate
whether stock will be issued, and indicate whether there will be a board of directors
Bylaws
Formally adopted governing regulations for the administration and management of a
community association
