CTCD EXAM 2024/2025
QUESTIONS WITH 100% CORRECT
ANSWERS
TEXAS COMPTROLLER OF PUBLIC ACCOUNTS - ANSWER - State tax collector
and treasury
State accountant
Revenue estimation and forecast
Purchasing support and procurement oversight
Statewide term contracts for use by over 200 state agencies and universities
Purchaser Role: - ANSWER - The term refers purchasing to the mechanical or
administrative process of how goods and services are ordered.
Contract Developer Role: - ANSWER - This term applies to all the actions
taken prior to contract execution and the preparation and completion of
contract award documents
Contract Manager Role: - ANSWER - This term applies to actions taken
following contract execution and ensuring contract performance and
practices are consistent with rules and Texas laws
Fundamentals of Procurement - ANSWER - Fairness, Transparency
Best Value for the State
Own the Mission
Good Steward of Public Funds
Statewide Procurement Division (SPD) does - ANSWER - Delegates
purchasing authority to state agencies of non-IT goods and services
Statewide Procurement Division (SPD) - ANSWER - Procurement Policy and
Outreach
Contract Development
Contract Management
Historically Underutilized Business
Statewide Fleet, Travel, and Mail
Procurement Policy and Outreach - ANSWER - Training and Policy
Development
Outreach
Procurement Oversight and Delegation (POD)
,Training and Policy Development - ANSWER - Develops and administers BTP,
CTCD and CTCM training
Provides continuing education courses required for maintenance of
certifications
Conducts policy research and clarification
Outreach - ANSWER - Provides customer support for:
Texas SmartBuy support and membership
Electronic State Business Daily (ESBD)
Centralized Master Bidders List (CMBL)
Vendor Performance Tracking System (VPTS)
Procurement Oversight and Delegation (POD) - ANSWER - Performs reviews
of service solicitations over $100K (30 days) and delegates purchasing
authority
Contract Advisory Team (CAT) review - ANSWER - $5Million or greater
Contract Development - ANSWER - Develops Term, Managed, and TXMAS
contracts
Performs reviews for solicitations for goods over $50K (30 days) via open
market requisitions (OMR) and approves delegation of purchasing authority
Contract Management - ANSWER - Assists state agencies, higher education
institutions, Texas SmartBuy Members, and contractors with:
day-to-day contract management
contract administration
reporting requirements
vendor performance issues related to statewide contracts
Historically Underutilized Business Program (HUB) - ANSWER - Certifies
Texas-based vendors as HUBs = Minority-owned, woman-owned, or service-
disabled veteran-owned
Contract Developers or purchasers must make a good faith effort to identify
HUB subcontracting opportunities when the contract value is $100,000 or
greater.
HUB = 100K+ (2 of 3)
Statewide Fleet, Travel and Mail - ANSWER - Office of Vehicle Fleet
Management:
Statewide Travel Management Program:
, Statewide Mail Operations:
Statewide Travel Management Program - ANSWER - Provides travel services
contracts: required for state agencies and available to TX SmartBuy
members
Agency Submissions and Documents Required by Statute - ANSWER - Agency
Procurement Plan
Agency Contract Management Handbook:
HUB Program Reports
Agency Contract Management Procedures
Agency Procurement Plan: - ANSWER - Identifies management controls and
purchasing oversight authority in accordance with the policy guidance
contained in the Guide
DUE NOVEMBER 30TH
Agency Contract Management Handbook: - ANSWER - Establishes consistent
contracting policies and practices
May include standard contract provisions and formats
HUB Program Reports - ANSWER - Each agency must submit its HUB
expenditures to the Statewide HUB program for inclusion in the HUB Report.
Agency Contract Management Procedures - ANSWER - Must provide for:
The assessment of the risk of fraud, waste and abuse in all agency contracts
The identification of contracts that require enhanced contract monitoring
The establishment of clear levels of purchasing accountability and staff
responsibilities related to purchasing.
The agency posts on the agency's website and sends to:
to post on the Comptroller's website.
Which Texas agency provides purchasing support and procurement
oversight? - ANSWER - Texas Comptroller of Public Accounts (CPA)
Which SPD team promotes equal business opportunities to remedy disparity
in state procurement? - ANSWER - Historically Underutilized Business
Program (HUB)
Are the Agency Contract Management Procedures only important for
Contract Managers to know? - ANSWER - No, the Contract Developers also
need to know their agency processes and procedures.
Which SPD team provides customer support for Texas SmartBuy and other
applications used by state agencies? - ANSWER - Outreach
QUESTIONS WITH 100% CORRECT
ANSWERS
TEXAS COMPTROLLER OF PUBLIC ACCOUNTS - ANSWER - State tax collector
and treasury
State accountant
Revenue estimation and forecast
Purchasing support and procurement oversight
Statewide term contracts for use by over 200 state agencies and universities
Purchaser Role: - ANSWER - The term refers purchasing to the mechanical or
administrative process of how goods and services are ordered.
Contract Developer Role: - ANSWER - This term applies to all the actions
taken prior to contract execution and the preparation and completion of
contract award documents
Contract Manager Role: - ANSWER - This term applies to actions taken
following contract execution and ensuring contract performance and
practices are consistent with rules and Texas laws
Fundamentals of Procurement - ANSWER - Fairness, Transparency
Best Value for the State
Own the Mission
Good Steward of Public Funds
Statewide Procurement Division (SPD) does - ANSWER - Delegates
purchasing authority to state agencies of non-IT goods and services
Statewide Procurement Division (SPD) - ANSWER - Procurement Policy and
Outreach
Contract Development
Contract Management
Historically Underutilized Business
Statewide Fleet, Travel, and Mail
Procurement Policy and Outreach - ANSWER - Training and Policy
Development
Outreach
Procurement Oversight and Delegation (POD)
,Training and Policy Development - ANSWER - Develops and administers BTP,
CTCD and CTCM training
Provides continuing education courses required for maintenance of
certifications
Conducts policy research and clarification
Outreach - ANSWER - Provides customer support for:
Texas SmartBuy support and membership
Electronic State Business Daily (ESBD)
Centralized Master Bidders List (CMBL)
Vendor Performance Tracking System (VPTS)
Procurement Oversight and Delegation (POD) - ANSWER - Performs reviews
of service solicitations over $100K (30 days) and delegates purchasing
authority
Contract Advisory Team (CAT) review - ANSWER - $5Million or greater
Contract Development - ANSWER - Develops Term, Managed, and TXMAS
contracts
Performs reviews for solicitations for goods over $50K (30 days) via open
market requisitions (OMR) and approves delegation of purchasing authority
Contract Management - ANSWER - Assists state agencies, higher education
institutions, Texas SmartBuy Members, and contractors with:
day-to-day contract management
contract administration
reporting requirements
vendor performance issues related to statewide contracts
Historically Underutilized Business Program (HUB) - ANSWER - Certifies
Texas-based vendors as HUBs = Minority-owned, woman-owned, or service-
disabled veteran-owned
Contract Developers or purchasers must make a good faith effort to identify
HUB subcontracting opportunities when the contract value is $100,000 or
greater.
HUB = 100K+ (2 of 3)
Statewide Fleet, Travel and Mail - ANSWER - Office of Vehicle Fleet
Management:
Statewide Travel Management Program:
, Statewide Mail Operations:
Statewide Travel Management Program - ANSWER - Provides travel services
contracts: required for state agencies and available to TX SmartBuy
members
Agency Submissions and Documents Required by Statute - ANSWER - Agency
Procurement Plan
Agency Contract Management Handbook:
HUB Program Reports
Agency Contract Management Procedures
Agency Procurement Plan: - ANSWER - Identifies management controls and
purchasing oversight authority in accordance with the policy guidance
contained in the Guide
DUE NOVEMBER 30TH
Agency Contract Management Handbook: - ANSWER - Establishes consistent
contracting policies and practices
May include standard contract provisions and formats
HUB Program Reports - ANSWER - Each agency must submit its HUB
expenditures to the Statewide HUB program for inclusion in the HUB Report.
Agency Contract Management Procedures - ANSWER - Must provide for:
The assessment of the risk of fraud, waste and abuse in all agency contracts
The identification of contracts that require enhanced contract monitoring
The establishment of clear levels of purchasing accountability and staff
responsibilities related to purchasing.
The agency posts on the agency's website and sends to:
to post on the Comptroller's website.
Which Texas agency provides purchasing support and procurement
oversight? - ANSWER - Texas Comptroller of Public Accounts (CPA)
Which SPD team promotes equal business opportunities to remedy disparity
in state procurement? - ANSWER - Historically Underutilized Business
Program (HUB)
Are the Agency Contract Management Procedures only important for
Contract Managers to know? - ANSWER - No, the Contract Developers also
need to know their agency processes and procedures.
Which SPD team provides customer support for Texas SmartBuy and other
applications used by state agencies? - ANSWER - Outreach
