DHS MANDATORY RECORDS MANAGEMENT FOR EVERYONE (TEST-OUT) WITH
100- CORRECT ANSWERS
Question 1:
What is the definition of a Federal record? (44 USC 3301)
A. Any document created by a Federal employee during their tenure.
B. Information made or received by a Federal agency under Federal law or public business,
preserved as evidence of activities of the U.S. Government.
C. All information in the possession of Federal employees.
D. Information shared between Federal agencies for internal purposes.
• Correct Answer: B. Information made or received by a Federal agency under Federal
law or public business, preserved as evidence of activities of the U.S. Government.
Question 2:
How often should the file plan be updated?
A. Monthly.
B. Annually.
C. When the records schedule changes.
D. Both B and C.
• Correct Answer: D. Both B and C.
Question 3:
What are the three stages of a records lifecycle?
A. Creation, Distribution, Archiving.
B. Planning, Maintenance, Disposal.
C. Creation, Maintenance and Use, Disposition.
D. Initiation, Review, Transfer.
• Correct Answer: C. Creation, Maintenance and Use, Disposition.
Question 4:
When a litigation hold is received, management ____________ in the hold notice to prevent
early disposal until the litigation is resolved.
A. Documents all records.
B. Suspends the disposition cycle of the record.
, C. Archives the records for future reference.
D. Transfers records to NARA immediately.
• Correct Answer: B. Suspends the disposition cycle of the record.
Question 5:
Employees are required to contact their Records liaison ____________ weeks before departing
DHS.
A. One week
B. Two weeks
C. Three weeks
D. Four weeks
• Correct Answer: B. Two weeks
Question 6:
How are unscheduled records categorized?
A. Temporary
B. Permanent
C. Confidential
D. Non-records
• Correct Answer: B. Permanent
Question 7:
Which form is required to be completed by all employees prior to departing DHS?
A. Form 141-01, Departure Clearance Request.
B. Form 141-02, Certification of Departure Documentary Materials Request.
C. Form 140-01, Employee Departure Notification.
D. Form 140-02, Records Clearance Request.
• Correct Answer: B. Form 141-02, Certification of Departure Documentary Materials
Request.
Question 8:
Which Federal legislation supports the DHS records management mission?
A. Privacy Act of 1974.
B. Freedom of Information Act (FOIA).
100- CORRECT ANSWERS
Question 1:
What is the definition of a Federal record? (44 USC 3301)
A. Any document created by a Federal employee during their tenure.
B. Information made or received by a Federal agency under Federal law or public business,
preserved as evidence of activities of the U.S. Government.
C. All information in the possession of Federal employees.
D. Information shared between Federal agencies for internal purposes.
• Correct Answer: B. Information made or received by a Federal agency under Federal
law or public business, preserved as evidence of activities of the U.S. Government.
Question 2:
How often should the file plan be updated?
A. Monthly.
B. Annually.
C. When the records schedule changes.
D. Both B and C.
• Correct Answer: D. Both B and C.
Question 3:
What are the three stages of a records lifecycle?
A. Creation, Distribution, Archiving.
B. Planning, Maintenance, Disposal.
C. Creation, Maintenance and Use, Disposition.
D. Initiation, Review, Transfer.
• Correct Answer: C. Creation, Maintenance and Use, Disposition.
Question 4:
When a litigation hold is received, management ____________ in the hold notice to prevent
early disposal until the litigation is resolved.
A. Documents all records.
B. Suspends the disposition cycle of the record.
, C. Archives the records for future reference.
D. Transfers records to NARA immediately.
• Correct Answer: B. Suspends the disposition cycle of the record.
Question 5:
Employees are required to contact their Records liaison ____________ weeks before departing
DHS.
A. One week
B. Two weeks
C. Three weeks
D. Four weeks
• Correct Answer: B. Two weeks
Question 6:
How are unscheduled records categorized?
A. Temporary
B. Permanent
C. Confidential
D. Non-records
• Correct Answer: B. Permanent
Question 7:
Which form is required to be completed by all employees prior to departing DHS?
A. Form 141-01, Departure Clearance Request.
B. Form 141-02, Certification of Departure Documentary Materials Request.
C. Form 140-01, Employee Departure Notification.
D. Form 140-02, Records Clearance Request.
• Correct Answer: B. Form 141-02, Certification of Departure Documentary Materials
Request.
Question 8:
Which Federal legislation supports the DHS records management mission?
A. Privacy Act of 1974.
B. Freedom of Information Act (FOIA).
