Class X
Writing Skills-Letter Writing
Formal Letters
,Introduction:
How formal letters are written, what kind of information they carry and why they are preferred
Formal letters are written using simple but structured sentences that deliver information in a concise manner.
They often convey important and serious pieces of information that needs to be recorded in a proper manner. This is why
they are preferred over verbal conversations in professional settings.
Word Limit: 100-120 words
Marks: 5
Important Points
● Formal Letter is written in formal language. Sentences should be short and to the point.
● Use Passive Voice where possible.
● State the purpose clearly and concisely.
● Be positive and polite.
● Divide letter in three paragraphs. Write one idea in one paragraph.
● Always plan your letter. State the reason for writing the letter clearly and present the facts in logical order.
● Subject should be brief.
● Adhere to the word limit.
● Write Yours instead of Your’s
● Don’t ask the editor to do something about a problem. Students fail to realise that letters are meant to draw the attention
of the concerned authorities to a particular problem.
, Letter to the Editor
Format of formal letter to the editor of a newspaper:
Sender’s Address
Date
Receiver’s Address
Subject: _______________________________________________________________
Dear Sir
Para 1 - State the problem (through the columns of your esteemed newspaper….)
Para 2 - Causes of the problem and results of the problem.
Para 3 - Suggestions/ how to combat the problem
Closing statement (I hope you will publish this letter in your newspaper and bring this problem to the attention of the
concerned authorities.)
Yours Sincerely
(name)
Writing Skills-Letter Writing
Formal Letters
,Introduction:
How formal letters are written, what kind of information they carry and why they are preferred
Formal letters are written using simple but structured sentences that deliver information in a concise manner.
They often convey important and serious pieces of information that needs to be recorded in a proper manner. This is why
they are preferred over verbal conversations in professional settings.
Word Limit: 100-120 words
Marks: 5
Important Points
● Formal Letter is written in formal language. Sentences should be short and to the point.
● Use Passive Voice where possible.
● State the purpose clearly and concisely.
● Be positive and polite.
● Divide letter in three paragraphs. Write one idea in one paragraph.
● Always plan your letter. State the reason for writing the letter clearly and present the facts in logical order.
● Subject should be brief.
● Adhere to the word limit.
● Write Yours instead of Your’s
● Don’t ask the editor to do something about a problem. Students fail to realise that letters are meant to draw the attention
of the concerned authorities to a particular problem.
, Letter to the Editor
Format of formal letter to the editor of a newspaper:
Sender’s Address
Date
Receiver’s Address
Subject: _______________________________________________________________
Dear Sir
Para 1 - State the problem (through the columns of your esteemed newspaper….)
Para 2 - Causes of the problem and results of the problem.
Para 3 - Suggestions/ how to combat the problem
Closing statement (I hope you will publish this letter in your newspaper and bring this problem to the attention of the
concerned authorities.)
Yours Sincerely
(name)
