FCCM Training guide with Verified Answers A+ Grade
100%.
Procurement - Term used in the government for purchasing goods or services, receiving and
inspection, inventory management, contract administration, and disposal/surplus
Seven Stages of Public Procurement - 1. Need identification
2. Pre-solicitation
3. Solicitation preparation
4. Solicitation
5. Response Evaluation
6. Contract award
7. Contract management
Stage 1: Need Identification Process - Identify the need for a commodity/service and develop a
plan to address that need. This stage includes:
-Need identification
-Budget identification
-Purchasing strategy
Categories of purchases - -Emergency (non-competitive): delaying would cause immediate
danger
-Exceptional (non-competitive): Agencies are mandated to purchase from a specific entity
according to a contract
-Competitive solicitations
Stage 2: Pre-solicitation process - Get background info to determine which method of
competitive solicitation is appropriate
What does a solicitation team do? - -Ensures that solicitation will meet the procurement need
-Define scope of procurement
-Identify public purpose
-Conduct a market analysis
-Estimate potential costs
Procurement need - An identified lack of commodity or service
Payment Methods - Cost reimbursement
Fixed price
Fixed rate
A combo of the aforementioned payment methods
Cost reimbursement - The service provider is reimbursed for allowable commodities/services
related to the contract/grant
, Fixed price - Payment for a service is distributed at specific intervals (ex: weekly, monthly)
Fixed rate - Payments are based on fixed rates, such as hourly rate of pay or per unit delivered
Solicitation methods - -Invitation to Bid (ITB): focused on price
-Request for Proposals (RFP): focused on price and quality
-Invitation to Negotiate (ITN): best value
Stage 3: Solicitation Preparation Process - Preparing a competitive solicitation before it is
released to the vendor community. This stage includes:
-Planning, drafting, and reviewing the solicitation
-Preparing the solicitation documents for posting
-Selecting the evaluation or negotiation teams
Competitive solicitations MUST include - -General Instruction to Respondents (PUR 1001)
-General Contract Conditions (PUR 1000)
Competitive solicitations GENERALLY include - -An introduction that explains the
solicitation's goals
-Technical specifications/scope of work
-Special instructions to respondents (instructions may include how to respond, evaluation
criteria, basis of award criteria, timeline, and the identification of the procurement officer)
-Special contract conditions
Should the procurement officer serve on the evaluation team? - NO
If the solicitation is a category 4 or higher, how many members should be on the evaluation
team? - Minimum of 3
Once a competitive solicitation is released, can members of an evaluation/negotiation team
discuss proposals or replies outside of a public meeting (including an informal phone call or
email)? - NO
Stage 4: Solicitation process - Goal is to release and manage a competitive solicitation. Includes:
-Posting the solicitation document
-Responding to vendor questions
-Managing addenda to the solicitation document
Competitive solicitations should be posted on: - the vendor information portal (VIP)
Notices of public meetings should be posted on: - the Florida Administrative Register (FAR)
Methods of responding to vendor questions during an active solicitation: - -Pre response
conference
-written Q&A period
-Directly contact procurement officer
100%.
Procurement - Term used in the government for purchasing goods or services, receiving and
inspection, inventory management, contract administration, and disposal/surplus
Seven Stages of Public Procurement - 1. Need identification
2. Pre-solicitation
3. Solicitation preparation
4. Solicitation
5. Response Evaluation
6. Contract award
7. Contract management
Stage 1: Need Identification Process - Identify the need for a commodity/service and develop a
plan to address that need. This stage includes:
-Need identification
-Budget identification
-Purchasing strategy
Categories of purchases - -Emergency (non-competitive): delaying would cause immediate
danger
-Exceptional (non-competitive): Agencies are mandated to purchase from a specific entity
according to a contract
-Competitive solicitations
Stage 2: Pre-solicitation process - Get background info to determine which method of
competitive solicitation is appropriate
What does a solicitation team do? - -Ensures that solicitation will meet the procurement need
-Define scope of procurement
-Identify public purpose
-Conduct a market analysis
-Estimate potential costs
Procurement need - An identified lack of commodity or service
Payment Methods - Cost reimbursement
Fixed price
Fixed rate
A combo of the aforementioned payment methods
Cost reimbursement - The service provider is reimbursed for allowable commodities/services
related to the contract/grant
, Fixed price - Payment for a service is distributed at specific intervals (ex: weekly, monthly)
Fixed rate - Payments are based on fixed rates, such as hourly rate of pay or per unit delivered
Solicitation methods - -Invitation to Bid (ITB): focused on price
-Request for Proposals (RFP): focused on price and quality
-Invitation to Negotiate (ITN): best value
Stage 3: Solicitation Preparation Process - Preparing a competitive solicitation before it is
released to the vendor community. This stage includes:
-Planning, drafting, and reviewing the solicitation
-Preparing the solicitation documents for posting
-Selecting the evaluation or negotiation teams
Competitive solicitations MUST include - -General Instruction to Respondents (PUR 1001)
-General Contract Conditions (PUR 1000)
Competitive solicitations GENERALLY include - -An introduction that explains the
solicitation's goals
-Technical specifications/scope of work
-Special instructions to respondents (instructions may include how to respond, evaluation
criteria, basis of award criteria, timeline, and the identification of the procurement officer)
-Special contract conditions
Should the procurement officer serve on the evaluation team? - NO
If the solicitation is a category 4 or higher, how many members should be on the evaluation
team? - Minimum of 3
Once a competitive solicitation is released, can members of an evaluation/negotiation team
discuss proposals or replies outside of a public meeting (including an informal phone call or
email)? - NO
Stage 4: Solicitation process - Goal is to release and manage a competitive solicitation. Includes:
-Posting the solicitation document
-Responding to vendor questions
-Managing addenda to the solicitation document
Competitive solicitations should be posted on: - the vendor information portal (VIP)
Notices of public meetings should be posted on: - the Florida Administrative Register (FAR)
Methods of responding to vendor questions during an active solicitation: - -Pre response
conference
-written Q&A period
-Directly contact procurement officer
