digital-documentation-advanced-revision-notes.pdf

DIGITAL DOCUMENTATION (ADVANCED)
REVISION NOTES

CREATE AND APPLY STYLE IN THE DOCUMENT

Style refers to a pre-defined set of formatting attributes that can be applied to text, paragraphs, pages,
and other elements of a document. Styles help to ensure consistency in formatting throughout the
document and make it easier to manage and modify the document’s formatting.




Advantages of Style
 Provides consistency throughout the document
 Saves time and increases efficiency
 Allows for easy updates and modifications
 Makes document management simpler and more organized
 Enhances accessibility for readers who use assistive technologies.

There are several types of styles in OpenOffice, including:
 Character styles: These are used to apply formatting to specific characters or words
within a paragraph. For example, you might use a character style to make a particular
word bold or italicized.
 Paragraph styles: These are used to apply formatting to entire paragraphs, including
text alignment, spacing, and indentation.
 Page styles: These are used to define the layout and formatting of individual pages,
including margins, headers, and footers.
 List styles: These are used to define the formatting of bulleted or numbered lists.
 Frame styles: These are used to define the formatting of frames, which are used to
hold graphics or other elements within a document.
 Table styles: These are used to define the formatting of tables, including cell borders,
backgrounds, and text alignment.
 Graphics styles: These are used to define the formatting of graphics or images within
a document, including borders, backgrounds, and text wrapping.

How to Apply Style in OpenOffice.org
Step 1 : Select the text, paragraph, or other element where you want to apply the style.
Step 2 : Click Format > Style and Formatting or press F11
Step 3 : Select any one of the style (e.g., Paragraph, Character, etc.)

What is Fill Format Mode and How to apply

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, Fill Format Mode is a feature in OpenOffice that allows you to copy the formatting from one element
of a document and apply it to another element. This can be useful when you want to quickly apply
consistent formatting to multiple elements within a document.
How to Apply Fill Format Mode
Step 1 : Select the element that contains the formatting you want to copy.
Step 2 : Click on the “Fill Format mode” icon in the Style and Formatting window.
Step 3 : Select the element or elements that you want to apply the formatting to.
Step 4 : Click on the element that you want to apply the formatting.




Creating New Custom Style in OpenOffice.org
There are two diffierent ways to create a Style
1) Creating a new Style from a selection
2) Dragging and Dropping to Create A Style

Create New Style from Selection
By replicating an existing manual format, you can make a new style. This new style will only be
applied to this document and will not be saved in the template.




Step 1 : Select the formatted text or paragraph.
Step 2 : From the top menu, select “Styles” > “New Style” (or press F11).
Step 3 : In the New Style window, enter a name for the new style and select the type of style you
want to create.
Step 4 : Make any additional changes to the style options.
Step 5 : Click “OK” to save the new style.
Drag and Drop to create New Style
You can drag and drop a text selection into the Styles and Formatting window to create a new style.
Step 1 : Open the Styles and Formatting window.
Step 2 : Select text and drag it to the Styles and Formatting window.
Step 3 : In the Create Style dialog box, type a name for the new style. The list shows the names of
existing custom styles of the selected type, if any. Click OK to save the new style.
Step 4 : If the Paragraph Styles list is showing in the Styles and Formatting window, a new paragraph

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