CTCD EXAM 110 QUESTIONS & CORRECT ANSWERS
LATEST 2025
What agency and department ascribes Texas agencies with purchasing authority?
- ANSWER-SPD - Statewide Procurement Policy and Outreach - Oversight and
Delegation (POD)
What entity delegates purchasing authority to state agencies for non-IT goods and
services. - ANSWER-SPD
purchasing authority - ANSWER-The ability of an agency to purchase goods and
services using state funds.
Delegation of Purchasing Authority - ANSWER-Assigning purchasing authority to
an agency
Statewide Contract Development Team - ANSWER-Develops Statewide Term,
Managed, and TXMAS contracts that offer a broad range of goods and services to
state agencies; Processes open market requisitions on behalf of state agencies,
universities, and 1600+ TxSmartBuy users.
Statewide Contract Management Team - ANSWER-Manages statewide term,
managed and TXMAS contracts for use by state agencies; reporting requirements;
vendor performance issues
Texas Comptroller of Public Accounts - ANSWER-The primary duty of the
Comptroller's office is to collect substantially all tax revenue owed to the State of
,Texas; elected every four years; state accountant; revenue estimation and
forecasting; purchasing support and procurement oversight; and statewide term
contracts for use by over 200 state agencies/universities.
contract value - ANSWER-Initial Value of the contract, plus any amendments,
renewals and extensions for the contract's full existence
Texas SmartBuy Online Ordering System - ANSWER-Texas online marketplace for
non-IT goods and services for competitively bid and awarded contracts, housing
2M items. NO Blanket POs or Confirmation orders permitted.
set-aside program - ANSWER-Prison made goods for state use
Texas Correctional Industries (TCI) - ANSWER-A set-aside program under the
division of Texas Department of Criminal Justice (TDCJ) that manufactures
goods/services from primarily offender labor for purchase by state agencies. This
offsets higher labor costs in the private industry. Competitive bidding not
required. TCI Catalog. MUST USE TXSMARTBUY FIRST. Waiver granted for price.
TCI Purchase Process - ANSWER-If good not available on TxSmartBuy: 1) Check TCI
catalog; 2) Issue PO to TDCJ to purchase; 3) otherwise, request waiver.
TCI Waiver Process - ANSWER-1) Source other than TCI; 2) May be based on
delivery date, price differences, or specifications; 3) Must place approval in
contract documents.
State Use Program - ANSWER-A set-aside program. TWC contracts with
WorkQuest for non-IT goods/services.
, State Use Program Exceptions - ANSWER-1) Does not meet reasonable
requirements; 2) Requisition does not reasonably comply with using
products/services made by disabled persons; 3) Not available; 4) Quantity,
Quality, Delivery Time, Life Cycle Costs (renting instead of buying folding chairs).
MAY NOT CONSIDER PRICE FOR EXCEPTION.
Term contracts - ANSWER-Used to purchase or lease large quantities of goods and
services. Search NIGP on TxSmartBuy. May purchase outside if below minimum
quantity ONLY.
Managed contracts - ANSWER-Listed on TxSmartBuy, search by NIGP. Requires
manual order processing due to different pricing structures and discounted quote
requirements. PO issued directly to vendor; no purchases on TxSmartBuy. Blanket
POs allowed up to managed contract term.
ESBD - ANSWER-Electronic State Business Daily. Solicitations AND Notices of
Award requiring delegation authority require a letter of delegation from SPD prior
to posting to this. 25K+, minimum of 14 days for posting of entire solicitation and
21 days if not.
Centralized Master Bidder's List (CMBL) - ANSWER-Online directory that provides
competitive bids or proposals. For purchases between 10K and 25K, 3 vendors
minimum/2 of which must be HUB. Must send copy of solicitation to all vendors
on the CMBL bid list for the advertised NIGP commodity codes. Place in
procurement file.
Vendor Performance Tracking System (VPTS) - ANSWER-The online system that
collects vendor performance reports from state agencies. Reports must be
submitted within 30 days of completion/termination over $25,000. This system is
LATEST 2025
What agency and department ascribes Texas agencies with purchasing authority?
- ANSWER-SPD - Statewide Procurement Policy and Outreach - Oversight and
Delegation (POD)
What entity delegates purchasing authority to state agencies for non-IT goods and
services. - ANSWER-SPD
purchasing authority - ANSWER-The ability of an agency to purchase goods and
services using state funds.
Delegation of Purchasing Authority - ANSWER-Assigning purchasing authority to
an agency
Statewide Contract Development Team - ANSWER-Develops Statewide Term,
Managed, and TXMAS contracts that offer a broad range of goods and services to
state agencies; Processes open market requisitions on behalf of state agencies,
universities, and 1600+ TxSmartBuy users.
Statewide Contract Management Team - ANSWER-Manages statewide term,
managed and TXMAS contracts for use by state agencies; reporting requirements;
vendor performance issues
Texas Comptroller of Public Accounts - ANSWER-The primary duty of the
Comptroller's office is to collect substantially all tax revenue owed to the State of
,Texas; elected every four years; state accountant; revenue estimation and
forecasting; purchasing support and procurement oversight; and statewide term
contracts for use by over 200 state agencies/universities.
contract value - ANSWER-Initial Value of the contract, plus any amendments,
renewals and extensions for the contract's full existence
Texas SmartBuy Online Ordering System - ANSWER-Texas online marketplace for
non-IT goods and services for competitively bid and awarded contracts, housing
2M items. NO Blanket POs or Confirmation orders permitted.
set-aside program - ANSWER-Prison made goods for state use
Texas Correctional Industries (TCI) - ANSWER-A set-aside program under the
division of Texas Department of Criminal Justice (TDCJ) that manufactures
goods/services from primarily offender labor for purchase by state agencies. This
offsets higher labor costs in the private industry. Competitive bidding not
required. TCI Catalog. MUST USE TXSMARTBUY FIRST. Waiver granted for price.
TCI Purchase Process - ANSWER-If good not available on TxSmartBuy: 1) Check TCI
catalog; 2) Issue PO to TDCJ to purchase; 3) otherwise, request waiver.
TCI Waiver Process - ANSWER-1) Source other than TCI; 2) May be based on
delivery date, price differences, or specifications; 3) Must place approval in
contract documents.
State Use Program - ANSWER-A set-aside program. TWC contracts with
WorkQuest for non-IT goods/services.
, State Use Program Exceptions - ANSWER-1) Does not meet reasonable
requirements; 2) Requisition does not reasonably comply with using
products/services made by disabled persons; 3) Not available; 4) Quantity,
Quality, Delivery Time, Life Cycle Costs (renting instead of buying folding chairs).
MAY NOT CONSIDER PRICE FOR EXCEPTION.
Term contracts - ANSWER-Used to purchase or lease large quantities of goods and
services. Search NIGP on TxSmartBuy. May purchase outside if below minimum
quantity ONLY.
Managed contracts - ANSWER-Listed on TxSmartBuy, search by NIGP. Requires
manual order processing due to different pricing structures and discounted quote
requirements. PO issued directly to vendor; no purchases on TxSmartBuy. Blanket
POs allowed up to managed contract term.
ESBD - ANSWER-Electronic State Business Daily. Solicitations AND Notices of
Award requiring delegation authority require a letter of delegation from SPD prior
to posting to this. 25K+, minimum of 14 days for posting of entire solicitation and
21 days if not.
Centralized Master Bidder's List (CMBL) - ANSWER-Online directory that provides
competitive bids or proposals. For purchases between 10K and 25K, 3 vendors
minimum/2 of which must be HUB. Must send copy of solicitation to all vendors
on the CMBL bid list for the advertised NIGP commodity codes. Place in
procurement file.
Vendor Performance Tracking System (VPTS) - ANSWER-The online system that
collects vendor performance reports from state agencies. Reports must be
submitted within 30 days of completion/termination over $25,000. This system is
