Stage 2 – Requirements Specifications
by
IFSM 461 (6380) Systems Analysis and Design
Professor
Date:
, Precision Electronic Parts (PEP), Inc., is a small private business that is marketing low
voltage motors, primarily for the medical community, however they have branched out and are
seeing a significant increase in the need for their product. This increase has cannot be
successfully maintained using their current billing and invoicing system and has resulted in a
backlog of processing customer invoices, billing and the receipt of customer payments.
The new system that Burton’s Business and IT Systems Analyst Company (BBISAC)
will present to PEP will allow the finance department to have better control over invoice creation
when an order is received, billing, and payment collections, this solution will also aid in
eliminating late invoicing and billing, and collections of payments, as well as reduce processing
errors.
I. FUNCTIONAL REQUIREMENTS
PEP works off of a monthly reporting schedule, these reports include every department,
however their main desire is to keep informed of how the invoices are maintained and the
collection of customer payments. These functional requirements for the new system will briefly
describe the systems core functionality of proposed solution as far as information received from
the system, information input into the system and how the information is processed.
a. Output requirements
i. Monthly Invoicing Report – this report will display the current status from the
Marketing department as they maintain the product codes and pricing used by the
invoicing database on the 15th of each calendar month.
ii. Accounts Receivable Report - Customer payments, which are received in lump sum
payments, are due to PEP by the 10th of each month. Payments are processed through
by
IFSM 461 (6380) Systems Analysis and Design
Professor
Date:
, Precision Electronic Parts (PEP), Inc., is a small private business that is marketing low
voltage motors, primarily for the medical community, however they have branched out and are
seeing a significant increase in the need for their product. This increase has cannot be
successfully maintained using their current billing and invoicing system and has resulted in a
backlog of processing customer invoices, billing and the receipt of customer payments.
The new system that Burton’s Business and IT Systems Analyst Company (BBISAC)
will present to PEP will allow the finance department to have better control over invoice creation
when an order is received, billing, and payment collections, this solution will also aid in
eliminating late invoicing and billing, and collections of payments, as well as reduce processing
errors.
I. FUNCTIONAL REQUIREMENTS
PEP works off of a monthly reporting schedule, these reports include every department,
however their main desire is to keep informed of how the invoices are maintained and the
collection of customer payments. These functional requirements for the new system will briefly
describe the systems core functionality of proposed solution as far as information received from
the system, information input into the system and how the information is processed.
a. Output requirements
i. Monthly Invoicing Report – this report will display the current status from the
Marketing department as they maintain the product codes and pricing used by the
invoicing database on the 15th of each calendar month.
ii. Accounts Receivable Report - Customer payments, which are received in lump sum
payments, are due to PEP by the 10th of each month. Payments are processed through
