NASPO CPPB Prep Exam 2025–2026(Certified Professional Public Buyer) Accurate Real Exam Questions and
Verified Correct Answers
NASPO CPPB Prep Exam 2025–
2026(Certified Professional Public Buyer)
Accurate Real Exam Questions and Answers
Question 1
An entity purchases several different types of mobile phones to meet employees'
preferences. This is causing inefficiencies. What action can be taken to address and
correct the inefficiencies? A. creation of performance specifications B. sole sourcing C.
benchmarking D. standardization
Correct Answer
standardization
Question 2
A buyer has been invited to join a supplier account rep for lunch to discuss the
performance of a contract. How should the buyer respond to the invitation? A. decline
the supplier's offer and suggest a meeting in the office B. join the supplier for lunch,
but pay for himself C. ask the end user to join the supplier and the buyer for lunch
anc count it as a business meeting D. report the supplier to the supervisor
Correct Answer
decline the supplier's offer and suggest a meeting in the office
Question 3
A buyer has been working on a solicitation for several days. Now the end users have
requested that the buyer mail the bid only to local suppliers. How should the buyer
respond to this request? Add language to the bid that only local suppliers can submit
proposals B. explain that agency procedures require that all bids be electronically
posted to allow for open and fair competition C. explain that he can only put "Buy
America" language in bid specifications
Correct Answer
explain that agency procedures require that all bids be electronically posted to
allow for open and fair competition
Page 1 of 91
,NASPO CPPB Prep Exam 2025–2026(Certified Professional Public Buyer) Accurate Real Exam Questions and
Verified Correct Answers
Question 4
The ratio between inputs such as staff hours or salary and outputs is a way of
measuring what attribute? A. efficiency B. effectiveness C. contributions D. progress
Correct Answer
efficiency
Question 5
Legislation enacting a sustainable procurement initiative was passed during this
legislative session. The agency has a limited staff and resources with which to
implement the legislation. What type of program would be most easily implemented?
A. alternative fuel vehicles B. energy efficient equipment C. recycled paper D.
comprehensive recycling program
Correct Answer
recycled paper
Question 6
At an entity hosted small business educational and outreach workshop, the entity
small business program coordinator noticed that only a few suppliers are actively
participating in asking questions and discussion. In reaction, she works diligently to
engage other suppliers who are not contributing. What role is she assuming? A.
encourager B. observer C. information seeker D. gate keeper
Correct Answer
gate keeper
Question 7
The city's IT dept has a need to purchase 20 copies of a how-to-use over-the-counter
software book for various user departments within the agency. The book is commonly
available and it is estimated that the total cost would be $900, which is below the
established bid threshold. The buyer has confirmed that the book is not currently on
any agency contracts. Which type of purchase is considered most economical in this
case? A. emergency B. sole source C. pcard D. invitation for bids
Correct Answer
pcard
Page 2 of 91
,NASPO CPPB Prep Exam 2025–2026(Certified Professional Public Buyer) Accurate Real Exam Questions and
Verified Correct Answers
Question 8
A buyer wishes to enter into a cooperative purchase with a regional alliance that
could save a great deal of money. What is the buyer's first step? A. Determine if there
is legal authority to do this B. Determine if the cost is advantageous C. Determine if
local suppliers are impacted D. Determine if your terms and conditions are in
compliance
Correct Answer
determine if there is legal authority to do this
Question 9
While on vacation the Chief Procurement Officer left a Procurement Manager in
charge of operations via an interoffice memo. The Procurement Manager was faced
with an emergency purchase that needed signature for $50K. What gives him the
authority to sign for this emergency purchase? A. apparent authority B. express
authority C. the Procurement Manager has authority to sign because it is an
emergency purchase D. implied authority
Correct Answer
express authority
Question 10
An agency with a local small business preference program is accepting bids for a
roofing project. Only Company C is in the local jurisdiction. Businesses located outside
the local jurisdiction will have 5% of the bid amount added to their total bid amount.
Company A bids $49,300. Company B bids $49,150. Company C bids $51,650.
Company D bids $51,640. Which company should receive the award based on total
low bid?
Correct Answer
B $49,150
Page 3 of 91
, NASPO CPPB Prep Exam 2025–2026(Certified Professional Public Buyer) Accurate Real Exam Questions and
Verified Correct Answers
Question 11
When all mandatory requirements of a bid are met, what is the value of competitive
quotes and competitive sealed bids? A. drives a decision based on price B. provides
evaluation guidelines on which to base the award C. provides a reliable indicator of a
robust supplier market D. it has no value
Correct Answer
drives a decision based on price
Question 12
What is the purpose of a cost analysis? A. compares each price quoted the entity as a
result of the bid process B. an attempt to protect reasonable cost in a cost benefit
analysis C. helps determine the supplier's costs actually incurred for the nonstandard
items D. helps determine functional requirements at the lowest possible cost without
impacting need and suitability
Correct Answer
helps determine the supplier's costs actually incurred for the nonstandard items
Question 13
The Sherriff's Dept is planning on acquiring a scanner to be used on work release
inmates entering and leaving the jail. The scanner will have a lifespan of 10 years. The
price for the scanner is $11,000. Maintenance must be performed on this machine
monthly to ensure accuracy. Monthly maintenance will be $150. What is the life cycle
cost for this entire purchase? A. $11,000 B. $29,000 C. $18,000 D. $36,000
Correct Answer
$29,000
Question 14
Dept of Water Resources is preparing a bid document for a new and complex
composite water meter. What action should the buyer take to better ensure
responsive bids? A. use brand name or equivalent specifications B. determine the
industry standards for meter suppliers C. determine the life cycle cost of the meter D.
schedule a pre-bid conference
Correct Answer
schedule a pre-bid conference
Page 4 of 91
Verified Correct Answers
NASPO CPPB Prep Exam 2025–
2026(Certified Professional Public Buyer)
Accurate Real Exam Questions and Answers
Question 1
An entity purchases several different types of mobile phones to meet employees'
preferences. This is causing inefficiencies. What action can be taken to address and
correct the inefficiencies? A. creation of performance specifications B. sole sourcing C.
benchmarking D. standardization
Correct Answer
standardization
Question 2
A buyer has been invited to join a supplier account rep for lunch to discuss the
performance of a contract. How should the buyer respond to the invitation? A. decline
the supplier's offer and suggest a meeting in the office B. join the supplier for lunch,
but pay for himself C. ask the end user to join the supplier and the buyer for lunch
anc count it as a business meeting D. report the supplier to the supervisor
Correct Answer
decline the supplier's offer and suggest a meeting in the office
Question 3
A buyer has been working on a solicitation for several days. Now the end users have
requested that the buyer mail the bid only to local suppliers. How should the buyer
respond to this request? Add language to the bid that only local suppliers can submit
proposals B. explain that agency procedures require that all bids be electronically
posted to allow for open and fair competition C. explain that he can only put "Buy
America" language in bid specifications
Correct Answer
explain that agency procedures require that all bids be electronically posted to
allow for open and fair competition
Page 1 of 91
,NASPO CPPB Prep Exam 2025–2026(Certified Professional Public Buyer) Accurate Real Exam Questions and
Verified Correct Answers
Question 4
The ratio between inputs such as staff hours or salary and outputs is a way of
measuring what attribute? A. efficiency B. effectiveness C. contributions D. progress
Correct Answer
efficiency
Question 5
Legislation enacting a sustainable procurement initiative was passed during this
legislative session. The agency has a limited staff and resources with which to
implement the legislation. What type of program would be most easily implemented?
A. alternative fuel vehicles B. energy efficient equipment C. recycled paper D.
comprehensive recycling program
Correct Answer
recycled paper
Question 6
At an entity hosted small business educational and outreach workshop, the entity
small business program coordinator noticed that only a few suppliers are actively
participating in asking questions and discussion. In reaction, she works diligently to
engage other suppliers who are not contributing. What role is she assuming? A.
encourager B. observer C. information seeker D. gate keeper
Correct Answer
gate keeper
Question 7
The city's IT dept has a need to purchase 20 copies of a how-to-use over-the-counter
software book for various user departments within the agency. The book is commonly
available and it is estimated that the total cost would be $900, which is below the
established bid threshold. The buyer has confirmed that the book is not currently on
any agency contracts. Which type of purchase is considered most economical in this
case? A. emergency B. sole source C. pcard D. invitation for bids
Correct Answer
pcard
Page 2 of 91
,NASPO CPPB Prep Exam 2025–2026(Certified Professional Public Buyer) Accurate Real Exam Questions and
Verified Correct Answers
Question 8
A buyer wishes to enter into a cooperative purchase with a regional alliance that
could save a great deal of money. What is the buyer's first step? A. Determine if there
is legal authority to do this B. Determine if the cost is advantageous C. Determine if
local suppliers are impacted D. Determine if your terms and conditions are in
compliance
Correct Answer
determine if there is legal authority to do this
Question 9
While on vacation the Chief Procurement Officer left a Procurement Manager in
charge of operations via an interoffice memo. The Procurement Manager was faced
with an emergency purchase that needed signature for $50K. What gives him the
authority to sign for this emergency purchase? A. apparent authority B. express
authority C. the Procurement Manager has authority to sign because it is an
emergency purchase D. implied authority
Correct Answer
express authority
Question 10
An agency with a local small business preference program is accepting bids for a
roofing project. Only Company C is in the local jurisdiction. Businesses located outside
the local jurisdiction will have 5% of the bid amount added to their total bid amount.
Company A bids $49,300. Company B bids $49,150. Company C bids $51,650.
Company D bids $51,640. Which company should receive the award based on total
low bid?
Correct Answer
B $49,150
Page 3 of 91
, NASPO CPPB Prep Exam 2025–2026(Certified Professional Public Buyer) Accurate Real Exam Questions and
Verified Correct Answers
Question 11
When all mandatory requirements of a bid are met, what is the value of competitive
quotes and competitive sealed bids? A. drives a decision based on price B. provides
evaluation guidelines on which to base the award C. provides a reliable indicator of a
robust supplier market D. it has no value
Correct Answer
drives a decision based on price
Question 12
What is the purpose of a cost analysis? A. compares each price quoted the entity as a
result of the bid process B. an attempt to protect reasonable cost in a cost benefit
analysis C. helps determine the supplier's costs actually incurred for the nonstandard
items D. helps determine functional requirements at the lowest possible cost without
impacting need and suitability
Correct Answer
helps determine the supplier's costs actually incurred for the nonstandard items
Question 13
The Sherriff's Dept is planning on acquiring a scanner to be used on work release
inmates entering and leaving the jail. The scanner will have a lifespan of 10 years. The
price for the scanner is $11,000. Maintenance must be performed on this machine
monthly to ensure accuracy. Monthly maintenance will be $150. What is the life cycle
cost for this entire purchase? A. $11,000 B. $29,000 C. $18,000 D. $36,000
Correct Answer
$29,000
Question 14
Dept of Water Resources is preparing a bid document for a new and complex
composite water meter. What action should the buyer take to better ensure
responsive bids? A. use brand name or equivalent specifications B. determine the
industry standards for meter suppliers C. determine the life cycle cost of the meter D.
schedule a pre-bid conference
Correct Answer
schedule a pre-bid conference
Page 4 of 91
