CORB - GENERAL CONTRACT ADMINISTRATION
What are some examples of when a CDR would be used? - Answer --CLIN deficiencies
-FPDS
-Missing attachments/documents
-Wrong CAO
-Missing clauses
What exactly is a Contracting Officer? - Answer -CO has the authority to enter into,
admin and terminate a contract. They may bind the Govt only to the extent delegated to
them.
An ACO is responsible for: - Answer -(1) ensuring the best interests of the govt are
protected
(2) reviews the terms and conditions of the contracts to make sure the terms are
appropriate, understood, and executed accordingly by all parties..
The CO normally delegates ### functions to a _________. But may retain ####, unless
the cognizant fenderal agency has delegated the contracting officer to perform these
functions. - Answer -71 functions, except 4 (5,9,11,12)
(5) Negotiate forward pricing rate agreements
(9) est. final indirect cost rates/billing rates
(11) connect w/ CAS
(12) determine adequacy of contractor's accounting system
FAR 42.302 (a)
FAR 42.302(b) - Answer -Identifies 11 functions the CAO shall perform only when and
to the extent specifically authorized by the CO
FAR 42.301(c) - Answer -Additional contract administration functions not listed in the
other two section or not otherwise delegated, remain the responsibility of the CO
During CRR the ACO/CA shall: - Answer -ensure contracts are correctly assigned and
distributed to CMT; Review and document all administrative requirements within 30
days; Use eTools, checklists and IWMS; Inform contractors of the security
requirements, materials, task, subcontractors, and components of classified contracts.
What should you inspect for during CRR? - Answer -(1) Contract Requirements=Key
Contract Requirements and other terms
(2) Contract Deficiencies=CDR
(3) Data Integrity=1797
(4) PAOC Determination=eTool
What is CRR? - Answer -CRR is the process by which DCMA receives and reviews
contracts and modifications to identify customer requirements for CAS;
, Should be used to set up successful Contract Administration
When reviewing for Core vs. Non-Core workload: - Answer -if the work is non-mission
work remember to follow the Workload Acceptance Desk Procedure contained within
the policy page
What approach does DCMA take during CRR? - Answer -DCMA takes a Risk-Based
approach to CRR so follow the Workload Prioritization (WP) criteria for workload review
(see CRR checklist on resource page)
What occurs during initial review? - Answer -- Financing clauses (adv payment, PBP
etc)
- Payment instructions that conflict with regulatory requirements
-Business Systems Clauses
- Whether the contract is CAS covered
- Billing/Invoicing terms
- UCA to be negotiated by the ACO
- Requirments for award fee, liquidated damages, first article, electronic invoicing etc
(Section H)
- Requirements for contractor to report contract performance outside the US
- FMS
- O&A work
What happens when there is a deficiency with a contract? - Answer -* Most deficiencies
will be corrected by an admin mod; and some require coordination with PCO
ACO/CA shall use CDR to promptly report, track, and resolve identified contract
deficiencies (this is mandatory with DCMA for ALL contract deficiencies)
What is a deficiency vs defect? - Answer -Defect= legal, regulatory, or fiscal
errors/omissions in the contract require correction.
Deficiencies=errors in the contract that should be correct, but don't delay contractor
performance/government surveillance
What is MOCAS DIS? - Answer -MOCAS (Mechanization of Contract Admin Services)
DIS (Data Integrity Screening) is a key administrative process that matches contract
data to payment and administration system data
- MOCAS DIS begins with CRR-> Contract Lifecycle -> contract physically/financially
complete and administratively closed out
- Procurement Technician
For data integrity, ensuring mod/DO matches MOCAS: - Answer -- Contract/mod
entered into MOCAS
- R9 Codes (correct contract clauses)
- Payment Terms
- Correct CLIN quantities
- Correct CAGE and address
What are some examples of when a CDR would be used? - Answer --CLIN deficiencies
-FPDS
-Missing attachments/documents
-Wrong CAO
-Missing clauses
What exactly is a Contracting Officer? - Answer -CO has the authority to enter into,
admin and terminate a contract. They may bind the Govt only to the extent delegated to
them.
An ACO is responsible for: - Answer -(1) ensuring the best interests of the govt are
protected
(2) reviews the terms and conditions of the contracts to make sure the terms are
appropriate, understood, and executed accordingly by all parties..
The CO normally delegates ### functions to a _________. But may retain ####, unless
the cognizant fenderal agency has delegated the contracting officer to perform these
functions. - Answer -71 functions, except 4 (5,9,11,12)
(5) Negotiate forward pricing rate agreements
(9) est. final indirect cost rates/billing rates
(11) connect w/ CAS
(12) determine adequacy of contractor's accounting system
FAR 42.302 (a)
FAR 42.302(b) - Answer -Identifies 11 functions the CAO shall perform only when and
to the extent specifically authorized by the CO
FAR 42.301(c) - Answer -Additional contract administration functions not listed in the
other two section or not otherwise delegated, remain the responsibility of the CO
During CRR the ACO/CA shall: - Answer -ensure contracts are correctly assigned and
distributed to CMT; Review and document all administrative requirements within 30
days; Use eTools, checklists and IWMS; Inform contractors of the security
requirements, materials, task, subcontractors, and components of classified contracts.
What should you inspect for during CRR? - Answer -(1) Contract Requirements=Key
Contract Requirements and other terms
(2) Contract Deficiencies=CDR
(3) Data Integrity=1797
(4) PAOC Determination=eTool
What is CRR? - Answer -CRR is the process by which DCMA receives and reviews
contracts and modifications to identify customer requirements for CAS;
, Should be used to set up successful Contract Administration
When reviewing for Core vs. Non-Core workload: - Answer -if the work is non-mission
work remember to follow the Workload Acceptance Desk Procedure contained within
the policy page
What approach does DCMA take during CRR? - Answer -DCMA takes a Risk-Based
approach to CRR so follow the Workload Prioritization (WP) criteria for workload review
(see CRR checklist on resource page)
What occurs during initial review? - Answer -- Financing clauses (adv payment, PBP
etc)
- Payment instructions that conflict with regulatory requirements
-Business Systems Clauses
- Whether the contract is CAS covered
- Billing/Invoicing terms
- UCA to be negotiated by the ACO
- Requirments for award fee, liquidated damages, first article, electronic invoicing etc
(Section H)
- Requirements for contractor to report contract performance outside the US
- FMS
- O&A work
What happens when there is a deficiency with a contract? - Answer -* Most deficiencies
will be corrected by an admin mod; and some require coordination with PCO
ACO/CA shall use CDR to promptly report, track, and resolve identified contract
deficiencies (this is mandatory with DCMA for ALL contract deficiencies)
What is a deficiency vs defect? - Answer -Defect= legal, regulatory, or fiscal
errors/omissions in the contract require correction.
Deficiencies=errors in the contract that should be correct, but don't delay contractor
performance/government surveillance
What is MOCAS DIS? - Answer -MOCAS (Mechanization of Contract Admin Services)
DIS (Data Integrity Screening) is a key administrative process that matches contract
data to payment and administration system data
- MOCAS DIS begins with CRR-> Contract Lifecycle -> contract physically/financially
complete and administratively closed out
- Procurement Technician
For data integrity, ensuring mod/DO matches MOCAS: - Answer -- Contract/mod
entered into MOCAS
- R9 Codes (correct contract clauses)
- Payment Terms
- Correct CLIN quantities
- Correct CAGE and address
