Annual OSD Records and Informa on Management
Training (2025) With complete solu on Updated
2025/2026 new!!
Record removal authoriza on must be coordinated with: - Ans All of the above (correct)
Non-records may only be removed from DHA custody when proper authoriza on has been
received - Ans True (correct)
DHA Form "No ce of Destruc on" is ONLY required for records containing sensi ve, PII or PHI -
Ans False (correct)
Records must be destroyed in accordance with the OSD Records Disposi on Schedule - Ans
True (correct)
Record Freezes/Li ga on Holds are court or agency imposed requirement suspending the
destruc on of all affected record informa on un l all li ga on or disputes are resolved or li/ed
- Ans True (correct)
File Plans must be updated annually or more frequently if necessary - Ans True (correct)
File Plan elements include, but are not limited to: (Check all that apply) - Ans Physical Loca on
of records (correct)
Vital Record designa on (correct)
File number, file tle, and file descrip on (correct)
Media format (correct)
Record disposi on instruc ons (correct)
, An Office File Plan is not required if the office's records are organized - Ans False (correct)
Permanent records are destroyed a/er a fixed period of me or the occurrence of an event -
Ans False (correct)
The OSD Records Disposi on Schedule provides records disposi on instruc ons for temporary
and permanent records - Ans True (correct)
Electronic Records must: (Check all that apply) - Ans Be maintained in accordance with OSD
Records Disposi on Schedule (correct)
Remain complete, accessible, authen c, trustworthy, secure and per DoD regula ons (correct)
Be deleted when legally eligible per disposi on instruc ons (correct)
It is a good idea to maintain duplicate records in different loca ons for ease of access - Ans
False (correct)
Vital/Essen al records are: (Check all that apply) - Ans Accessible within 12 hours a/er an
emergency, regardless of media or format of records (correct)
Needed to protect the legal and financial rights of the government and those affected by
government ac vi es (correct)
Records needed to meet opera onal responsibili es under na onal security emergencies or
other emergency condi ons (correct)
Non-record materials can be comingled with official Agency records - Ans False (correct)
Personal records relate to private affairs and are not owned by the Government - Ans True
(correct)
Training (2025) With complete solu on Updated
2025/2026 new!!
Record removal authoriza on must be coordinated with: - Ans All of the above (correct)
Non-records may only be removed from DHA custody when proper authoriza on has been
received - Ans True (correct)
DHA Form "No ce of Destruc on" is ONLY required for records containing sensi ve, PII or PHI -
Ans False (correct)
Records must be destroyed in accordance with the OSD Records Disposi on Schedule - Ans
True (correct)
Record Freezes/Li ga on Holds are court or agency imposed requirement suspending the
destruc on of all affected record informa on un l all li ga on or disputes are resolved or li/ed
- Ans True (correct)
File Plans must be updated annually or more frequently if necessary - Ans True (correct)
File Plan elements include, but are not limited to: (Check all that apply) - Ans Physical Loca on
of records (correct)
Vital Record designa on (correct)
File number, file tle, and file descrip on (correct)
Media format (correct)
Record disposi on instruc ons (correct)
, An Office File Plan is not required if the office's records are organized - Ans False (correct)
Permanent records are destroyed a/er a fixed period of me or the occurrence of an event -
Ans False (correct)
The OSD Records Disposi on Schedule provides records disposi on instruc ons for temporary
and permanent records - Ans True (correct)
Electronic Records must: (Check all that apply) - Ans Be maintained in accordance with OSD
Records Disposi on Schedule (correct)
Remain complete, accessible, authen c, trustworthy, secure and per DoD regula ons (correct)
Be deleted when legally eligible per disposi on instruc ons (correct)
It is a good idea to maintain duplicate records in different loca ons for ease of access - Ans
False (correct)
Vital/Essen al records are: (Check all that apply) - Ans Accessible within 12 hours a/er an
emergency, regardless of media or format of records (correct)
Needed to protect the legal and financial rights of the government and those affected by
government ac vi es (correct)
Records needed to meet opera onal responsibili es under na onal security emergencies or
other emergency condi ons (correct)
Non-record materials can be comingled with official Agency records - Ans False (correct)
Personal records relate to private affairs and are not owned by the Government - Ans True
(correct)
