1|Page
ASANA WORKFLOW SPECIALIST CERTIFICATION
EXAM QUESTIONS AND ANSWERS 2025
Structure of an Asana Rule - .....ANSWER ...✔✔
Trigger → Action
Automatic updates of custom fields - .....ANSWER
...✔✔ Yes, rules can update custom fields based on
task changes.
Three triggers you can use in a rule - .....ANSWER
...✔✔ Task marked complete, task added to a
section, custom field updated.
Use case for 'Due Date is approaching' trigger -
.....ANSWER ...✔✔ Send reminders or escalate tasks
nearing their deadline.
Can one rule have multiple actions? - .....ANSWER
...✔✔ Yes, in advanced plans, you can have multiple
actions per rule.
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Types of custom fields in Asana - .....ANSWER ...✔✔
Dropdown, Number, Text, Date, People.
Why use a dropdown field instead of text? -
.....ANSWER ...✔✔ To standardize values and enable
better sorting/filtering.
Reuse of custom fields across projects - .....ANSWER
...✔✔ Yes, using the field library.
Good field for tracking task effort - .....ANSWER
...✔✔ Number field (e.g., Estimated Hours).
Effect of deleting a custom field from a project -
.....ANSWER ...✔✔ It only removes it from that
project, not from the global library unless fully deleted.
Best chart type for tracking task trends over time -
.....ANSWER ...✔✔ Line chart.
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View showing team member capacity across projects -
.....ANSWER ...✔✔ Workload (in Portfolios).
Creating a report on task completion by priority -
.....ANSWER ...✔✔ Use a Dashboard chart filtered by
the custom 'Priority' field.
What is a milestone in Asana? - .....ANSWER ...✔✔ A
special type of task that marks a significant point in a
project.
Visualization of dependencies in Timeline view -
.....ANSWER ...✔✔ Yes, Timeline shows task
dependencies and allows rescheduling.
Default view for most new Asana projects -
.....ANSWER ...✔✔ List view.
List View - .....ANSWER ...✔✔ Tasks shown in a
vertical list, ideal for linear workflows.
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Board View - .....ANSWER ...✔✔ Kanban-style
columns, great for visualizing stages.
Timeline View - .....ANSWER ...✔✔ Gantt chart-style,
shows task durations and dependencies.
Sections - .....ANSWER ...✔✔ Used to group tasks
within projects (like buckets or phases).
Task Hierarchy - .....ANSWER ...✔✔ Parent tasks and
subtasks for breaking down work.
Templates - .....ANSWER ...✔✔ Reusable project
structures for common workflows.
Portfolios - .....ANSWER ...✔✔ Groups of projects for
higher-level tracking.
Best Practices for Sections - .....ANSWER ...✔✔ Use
sections to clearly define phases or categories.
ASANA WORKFLOW SPECIALIST CERTIFICATION
EXAM QUESTIONS AND ANSWERS 2025
Structure of an Asana Rule - .....ANSWER ...✔✔
Trigger → Action
Automatic updates of custom fields - .....ANSWER
...✔✔ Yes, rules can update custom fields based on
task changes.
Three triggers you can use in a rule - .....ANSWER
...✔✔ Task marked complete, task added to a
section, custom field updated.
Use case for 'Due Date is approaching' trigger -
.....ANSWER ...✔✔ Send reminders or escalate tasks
nearing their deadline.
Can one rule have multiple actions? - .....ANSWER
...✔✔ Yes, in advanced plans, you can have multiple
actions per rule.
,2|Page
Types of custom fields in Asana - .....ANSWER ...✔✔
Dropdown, Number, Text, Date, People.
Why use a dropdown field instead of text? -
.....ANSWER ...✔✔ To standardize values and enable
better sorting/filtering.
Reuse of custom fields across projects - .....ANSWER
...✔✔ Yes, using the field library.
Good field for tracking task effort - .....ANSWER
...✔✔ Number field (e.g., Estimated Hours).
Effect of deleting a custom field from a project -
.....ANSWER ...✔✔ It only removes it from that
project, not from the global library unless fully deleted.
Best chart type for tracking task trends over time -
.....ANSWER ...✔✔ Line chart.
,3|Page
View showing team member capacity across projects -
.....ANSWER ...✔✔ Workload (in Portfolios).
Creating a report on task completion by priority -
.....ANSWER ...✔✔ Use a Dashboard chart filtered by
the custom 'Priority' field.
What is a milestone in Asana? - .....ANSWER ...✔✔ A
special type of task that marks a significant point in a
project.
Visualization of dependencies in Timeline view -
.....ANSWER ...✔✔ Yes, Timeline shows task
dependencies and allows rescheduling.
Default view for most new Asana projects -
.....ANSWER ...✔✔ List view.
List View - .....ANSWER ...✔✔ Tasks shown in a
vertical list, ideal for linear workflows.
, 4|Page
Board View - .....ANSWER ...✔✔ Kanban-style
columns, great for visualizing stages.
Timeline View - .....ANSWER ...✔✔ Gantt chart-style,
shows task durations and dependencies.
Sections - .....ANSWER ...✔✔ Used to group tasks
within projects (like buckets or phases).
Task Hierarchy - .....ANSWER ...✔✔ Parent tasks and
subtasks for breaking down work.
Templates - .....ANSWER ...✔✔ Reusable project
structures for common workflows.
Portfolios - .....ANSWER ...✔✔ Groups of projects for
higher-level tracking.
Best Practices for Sections - .....ANSWER ...✔✔ Use
sections to clearly define phases or categories.
