QPA EXAM 2-QUESTIONS AND ANSWERS
LATEST UPDATE 2025/2026
The purchasing cycle has been recognized as the Six R's
In the right quality and the right quantity
At the right time and right price
From the right source
And in the right manner
List 5 methods that can be used to dispose of personal property
1. sealed bids
2. public auctions
3. transfers
4. trade-ins
5. sales to other local contracting units
The Cooley Doctrine provides for a strict construction approach of state supremacy over
local government
False-It is Dillions Rule
A ___________ is simply a promise given by a seller to a buyer that goods of a certain
quality and will conform to certain standards
Warranty
Value analysis is a balance of performance, cost and supply used to:
,1. Maintain rising costs
2. Keep up with Technology
3. Satisfy customers
4. Lower cost of ownership
5. Improve quality
Withholding Payments. with respect to any contract entered by a contracting unit, for
which the contractor shall agree to withholding of payments. __________ of the amount
due on each partial payment shall be withheld by the contracting unit pending completion
of contract
2%
When required by the bid plans and specifications, the following requirements shall be
considered mandatory items to be submitted at the time specified by the contracting unit
for receipt of the bids, failure to submit any one of the mandatory items shall be deemed
fatal defect that shall render the bid proposal unresponsive and can not be cured by the
governing body. list mandatory items
1. A guarantee to accompany the bid
2. a certificate from a surety company
3. a statement of corporate ownership
4. a listing of subcontractors
5. document provided by contracting agent in the bid plans, specifications or bid proposal
documents for the bidder to acknowledge the bidders receipt of any notice or revisions or
addenda to advertisement or bid documents
, The following as appropriate to individual circumstances, shall be used as criteria for
evaluating requests for proposals (RFP'S) under the competitive contracting process. List
main criteria categories and examples
1. Technical Criteria (is the proposal complete and responsive to the RFP )
2. Management Criteria( availability of personnel, equipment)
3. Cost Criteria ( does the vendor have sufficient financial resources)
Prior to advertising for receipt of bids that include proprietary goods or services, the
contracting agent or purchasing agent shall certify in writing to _________ an explanation
of why goods or services of a specialized nature are necessary.
chief executive officer (your BA or borough manager, city manager)
The __________ must provide authorize for the competitive contracting process prior to
using that service.
governing body
Notice of award for professional services, competitive contracting and extraordinary
unspecified services is required to be published in the newspaper no later than
____________ calendar days after the passing of resolution awarding the contract.
20 calendar days
When requesting quotes utilizing a fair and open process, the proposals have to be sealed.
True
List 4 basic elements that must be present in any contractual situation, the absence of any
will prevent the creation of an enforceable contract
LATEST UPDATE 2025/2026
The purchasing cycle has been recognized as the Six R's
In the right quality and the right quantity
At the right time and right price
From the right source
And in the right manner
List 5 methods that can be used to dispose of personal property
1. sealed bids
2. public auctions
3. transfers
4. trade-ins
5. sales to other local contracting units
The Cooley Doctrine provides for a strict construction approach of state supremacy over
local government
False-It is Dillions Rule
A ___________ is simply a promise given by a seller to a buyer that goods of a certain
quality and will conform to certain standards
Warranty
Value analysis is a balance of performance, cost and supply used to:
,1. Maintain rising costs
2. Keep up with Technology
3. Satisfy customers
4. Lower cost of ownership
5. Improve quality
Withholding Payments. with respect to any contract entered by a contracting unit, for
which the contractor shall agree to withholding of payments. __________ of the amount
due on each partial payment shall be withheld by the contracting unit pending completion
of contract
2%
When required by the bid plans and specifications, the following requirements shall be
considered mandatory items to be submitted at the time specified by the contracting unit
for receipt of the bids, failure to submit any one of the mandatory items shall be deemed
fatal defect that shall render the bid proposal unresponsive and can not be cured by the
governing body. list mandatory items
1. A guarantee to accompany the bid
2. a certificate from a surety company
3. a statement of corporate ownership
4. a listing of subcontractors
5. document provided by contracting agent in the bid plans, specifications or bid proposal
documents for the bidder to acknowledge the bidders receipt of any notice or revisions or
addenda to advertisement or bid documents
, The following as appropriate to individual circumstances, shall be used as criteria for
evaluating requests for proposals (RFP'S) under the competitive contracting process. List
main criteria categories and examples
1. Technical Criteria (is the proposal complete and responsive to the RFP )
2. Management Criteria( availability of personnel, equipment)
3. Cost Criteria ( does the vendor have sufficient financial resources)
Prior to advertising for receipt of bids that include proprietary goods or services, the
contracting agent or purchasing agent shall certify in writing to _________ an explanation
of why goods or services of a specialized nature are necessary.
chief executive officer (your BA or borough manager, city manager)
The __________ must provide authorize for the competitive contracting process prior to
using that service.
governing body
Notice of award for professional services, competitive contracting and extraordinary
unspecified services is required to be published in the newspaper no later than
____________ calendar days after the passing of resolution awarding the contract.
20 calendar days
When requesting quotes utilizing a fair and open process, the proposals have to be sealed.
True
List 4 basic elements that must be present in any contractual situation, the absence of any
will prevent the creation of an enforceable contract
