INFORMATION RETENTION AND ACCESS QUESTIONS AND
CORRECT DETAILED ANSWERS (VERIFIED ANSWERS)
ALREADY GRADED A+
Take a compromising position toward optimal interpretation of
nonspecific regulations and laws Ans✓✓✓Which of the following
actions would NOT be included in the professional obligations of the
health information practitioner that lead to responsible handling of
patient health information?
1) educate consumers about their rights and responsibilities regarding
the use of their personal health information
2) extend privacy and security principles into all aspects of the data use
access and control program adopted in organization
3) honor the patient centric direction of the national agenda
Date of birth Ans✓✓✓If there is more than one patient with the identical
last name first name and middle initial the master patient index entries
are then arranged according to
1) date of birth
2) date of admission
3) social security number
4) mothers maiden namer
Assigning all records the same retention period Ans✓✓✓Which of the
following is not a step in developing a health record retention schedule
1) conducting an inventory of the facilities records
2) determining the format and location of storage
,3) assigning all records the same retention period
4) destroying records that are no longer needed
Straight numeric Ans✓✓✓What type of filing system is being used if
records are filed in the following order: 12-23-75, 12-34-29, 12-35-71,
13-42-14, 14-32-79
2.4% ( 3,545. X 100) divided by 15,000=2.36%=2.4% Ans✓✓✓If there
are 150,000 records and the HIM Department receives 3,545 requests for
records within a given period of time what is the request rate?
1) 2.4%
2) 3.5%
3) 4.6%
4) 5.1%
Amount of space available for storage of newer records Ans✓✓✓What
is the chief criterion for determine record inactivity
1) Medicare definition of inactivity
2) amount of space available for storage of newer records
3) efficiency of micro filming
93.39% ( 2375• 100)/2,543= 93.39% Ans✓✓✓Out of 2,543 records
requested from the HIM Department 2375 were located. What is the
filing accuracy rate
1) 6.61%
,2) 75.33%
3) 89.01%
4) 93.39%
There is less transportation time and effort when a facility operates from
several sites Ans✓✓✓Which of the following is not an advantage of a
centralized filing system
1) there is less transportation time and effort when a facility operates
from several sites
2) there is less duplication of effort to create maintain and store records
3) record control and security are easier to maintain
4) there is decreased cost in space and equipment
00-06-26 Ans✓✓✓In a terminal digit filing system what would be the
record number immediately in front of record number 01-06-26;
1) 00-06-26
2) 02-06-26
3) 03-06-26
4) 99-99-25
Review and possibly reengineer the retrieval process to decrease
retrieval time Ans✓✓✓The HIM Department at General Hospital has
been experiencing an average 30 minute delay in the retrieval of records
requested by the Emergency Department. Which of the following correct
, actions would be most effective in reducing the delay in retrieval of
requested records
Duplication of patient registration can never occur Ans✓✓✓Which one
of the following is NOT an advantage of a computerized master patient
index
1) it allows access to data alphabetically, phonetically or by date of birth
social security
2) it solves most space and retrieval problems
3) it provides other departments with immediate access to the
information maintained in the master patient index
4) duplication of patient registration can never occur
Misfiled Ans✓✓✓Color coding of record folders is used to assist in the
control of
1) record tracking
2) loose reports
3) record completion
4) misfiles
Health record Ans✓✓✓Information found in which of the following
would not be considered secondary data
1) disease index
2) implant registry
3) health record
CORRECT DETAILED ANSWERS (VERIFIED ANSWERS)
ALREADY GRADED A+
Take a compromising position toward optimal interpretation of
nonspecific regulations and laws Ans✓✓✓Which of the following
actions would NOT be included in the professional obligations of the
health information practitioner that lead to responsible handling of
patient health information?
1) educate consumers about their rights and responsibilities regarding
the use of their personal health information
2) extend privacy and security principles into all aspects of the data use
access and control program adopted in organization
3) honor the patient centric direction of the national agenda
Date of birth Ans✓✓✓If there is more than one patient with the identical
last name first name and middle initial the master patient index entries
are then arranged according to
1) date of birth
2) date of admission
3) social security number
4) mothers maiden namer
Assigning all records the same retention period Ans✓✓✓Which of the
following is not a step in developing a health record retention schedule
1) conducting an inventory of the facilities records
2) determining the format and location of storage
,3) assigning all records the same retention period
4) destroying records that are no longer needed
Straight numeric Ans✓✓✓What type of filing system is being used if
records are filed in the following order: 12-23-75, 12-34-29, 12-35-71,
13-42-14, 14-32-79
2.4% ( 3,545. X 100) divided by 15,000=2.36%=2.4% Ans✓✓✓If there
are 150,000 records and the HIM Department receives 3,545 requests for
records within a given period of time what is the request rate?
1) 2.4%
2) 3.5%
3) 4.6%
4) 5.1%
Amount of space available for storage of newer records Ans✓✓✓What
is the chief criterion for determine record inactivity
1) Medicare definition of inactivity
2) amount of space available for storage of newer records
3) efficiency of micro filming
93.39% ( 2375• 100)/2,543= 93.39% Ans✓✓✓Out of 2,543 records
requested from the HIM Department 2375 were located. What is the
filing accuracy rate
1) 6.61%
,2) 75.33%
3) 89.01%
4) 93.39%
There is less transportation time and effort when a facility operates from
several sites Ans✓✓✓Which of the following is not an advantage of a
centralized filing system
1) there is less transportation time and effort when a facility operates
from several sites
2) there is less duplication of effort to create maintain and store records
3) record control and security are easier to maintain
4) there is decreased cost in space and equipment
00-06-26 Ans✓✓✓In a terminal digit filing system what would be the
record number immediately in front of record number 01-06-26;
1) 00-06-26
2) 02-06-26
3) 03-06-26
4) 99-99-25
Review and possibly reengineer the retrieval process to decrease
retrieval time Ans✓✓✓The HIM Department at General Hospital has
been experiencing an average 30 minute delay in the retrieval of records
requested by the Emergency Department. Which of the following correct
, actions would be most effective in reducing the delay in retrieval of
requested records
Duplication of patient registration can never occur Ans✓✓✓Which one
of the following is NOT an advantage of a computerized master patient
index
1) it allows access to data alphabetically, phonetically or by date of birth
social security
2) it solves most space and retrieval problems
3) it provides other departments with immediate access to the
information maintained in the master patient index
4) duplication of patient registration can never occur
Misfiled Ans✓✓✓Color coding of record folders is used to assist in the
control of
1) record tracking
2) loose reports
3) record completion
4) misfiles
Health record Ans✓✓✓Information found in which of the following
would not be considered secondary data
1) disease index
2) implant registry
3) health record
