PROJECT MANAGEMENT Exam Notes

For Social Work & Community Development
1. Meaning of a Project
A project is a planned set of activities designed to achieve specific objectives
within a given time, budget, and resources.
Characteristics of a Project
Has a clear goal or objective
Has a start and end date
Uses limited resources
Is unique (not routine)
Involves planning and coordination
2. Meaning of Project Management
Project Management is the process of planning, organizing, implementing,
monitoring, and evaluating project activities to achieve set objectives efficiently
and effectively.
3. Objectives of Project Management
To achieve project goals within time
To control project costs
To ensure proper use of resources
To improve project quality
To minimize risks and failures
4. Importance of Project Management
Ensures proper planning
Improves accountability and transparency
Enhances efficient use of resources
Reduces project risks
Helps achieve sustainable development
Improves coordination among stakeholders
5. Types of Projects
Development projects (water, health, education)
Income-generating projects
Community-based projects
Infrastructure projects
Emergency and disaster projects
6. Project Stakeholders
Project stakeholders are individuals or groups with interest in the project.
Examples:
Donors
Community members
Government agencies
NGOs and CBOs
Project managers and staff
7. Role of a Project Manager
Planning project activities
Coordinating resources
Supervising project implementation
Monitoring progress
Reporting to stakeholders
Managing risks and challenges