BUSINESS STUDIES
ORGANISING
• Once the plans have been laid down and objectives specified therein, the next step is to
organise resources in a manner which leads to the accomplishment of objectives.
• The management function of organising ensures that efforts are directed towards the
attainment of goals laid down in the planning function in such a manner that resources
are used optimally and people are able to work collectively and effectively for a common
purpose.
• DEFINITION – organising can be defined as identifying and grouping different activities
in the org and bring together physical, financial and human resources to establish most
productive relations for the achievement of specific goals of the org.
OR organising can be defined as a process that initiates implementation of plans by
clarifying jobs and working relationships and effectively deploying resources for
attainment of identified and desired goals.
• The organising function leads to the creation of an organizational structure which
includes the designing of roles to be filled by suitably skilled people and defining the
inter relationship between these roles.
ORGANISING PROCESS (IDEAS-ES)
1. Identification and division of work - the first step in the organising process is
identifying and dividing the work that has to be done in accordance with the plan.
▪ The division of work avoids duplication of work and there is no burden of work on
one person.
▪ Work is divided in small tasks, and each task is known as a Job.
2. Departmentalization – once the work has been divided into small tasks, then related and
similar tasks are grouped together under one department.
▪ This grouping process is known as departmentalization.
▪ Such sets facilitate specialization.
3. Assignment of duties – once the departments have been formed, jobs are
allocated/assigned to the individuals working in each department in accordance with their
skills and qualification.
▪ The work is assigned according to the ability of the individual.
, ▪ Employees are assigned jobs by giving them a document called Job Description
which clearly defines content and responsibilities related to the job.
4. Establishing authority and reporting relationships – after assignment of jobs,
individuals are assigned authority matching with their jobs.
▪ It results in creation of superior-subordinate relationship.
▪ Through this, every individual knows who he has to take orders from and to whom he
is accountable.
▪ Due to this, chain of command gets created and it helps in coordination amongst
various departments.
IMPORTANCE OF ORGANISING
1. Benefits of specialisation – organising leads to systematic allocation of jobs among the
workforce which reduces workload as well as enhances productivity. Repetitive
performance of a particular task by a worker leads to specialisation.
2. Clarity in working relationships – the establishment of working relationships clarifies
lines of communication and specifies who is to report to whom. It helps in creating a
hierarchical order in the org.
3. Optimum utilisation of resources – organising leads to the proper usage of the financial
and human resources. Proper assignment of jobs avoids overlapping and duplication of
work and helps in minimizing the wastage of resources and efforts.
4. Adaptation to change – it allows the business to adapt the changes in business
environment as it allows the organisational structure to be suitably modified.
5. Development of personnel – effective delegation allows the manager to reduce their
workload by assigning routine jobs to their subordinates. The reduction in workload
allows the manager to develop new methods and ways of performing task. It gives them
time to explore areas for growth and opportunity to innovate.
ORGANISATIONAL STRUCTURE
▪ The organisational structure can be defined as the framework within which managerial
and operating tasks are performed.
ORGANISING
• Once the plans have been laid down and objectives specified therein, the next step is to
organise resources in a manner which leads to the accomplishment of objectives.
• The management function of organising ensures that efforts are directed towards the
attainment of goals laid down in the planning function in such a manner that resources
are used optimally and people are able to work collectively and effectively for a common
purpose.
• DEFINITION – organising can be defined as identifying and grouping different activities
in the org and bring together physical, financial and human resources to establish most
productive relations for the achievement of specific goals of the org.
OR organising can be defined as a process that initiates implementation of plans by
clarifying jobs and working relationships and effectively deploying resources for
attainment of identified and desired goals.
• The organising function leads to the creation of an organizational structure which
includes the designing of roles to be filled by suitably skilled people and defining the
inter relationship between these roles.
ORGANISING PROCESS (IDEAS-ES)
1. Identification and division of work - the first step in the organising process is
identifying and dividing the work that has to be done in accordance with the plan.
▪ The division of work avoids duplication of work and there is no burden of work on
one person.
▪ Work is divided in small tasks, and each task is known as a Job.
2. Departmentalization – once the work has been divided into small tasks, then related and
similar tasks are grouped together under one department.
▪ This grouping process is known as departmentalization.
▪ Such sets facilitate specialization.
3. Assignment of duties – once the departments have been formed, jobs are
allocated/assigned to the individuals working in each department in accordance with their
skills and qualification.
▪ The work is assigned according to the ability of the individual.
, ▪ Employees are assigned jobs by giving them a document called Job Description
which clearly defines content and responsibilities related to the job.
4. Establishing authority and reporting relationships – after assignment of jobs,
individuals are assigned authority matching with their jobs.
▪ It results in creation of superior-subordinate relationship.
▪ Through this, every individual knows who he has to take orders from and to whom he
is accountable.
▪ Due to this, chain of command gets created and it helps in coordination amongst
various departments.
IMPORTANCE OF ORGANISING
1. Benefits of specialisation – organising leads to systematic allocation of jobs among the
workforce which reduces workload as well as enhances productivity. Repetitive
performance of a particular task by a worker leads to specialisation.
2. Clarity in working relationships – the establishment of working relationships clarifies
lines of communication and specifies who is to report to whom. It helps in creating a
hierarchical order in the org.
3. Optimum utilisation of resources – organising leads to the proper usage of the financial
and human resources. Proper assignment of jobs avoids overlapping and duplication of
work and helps in minimizing the wastage of resources and efforts.
4. Adaptation to change – it allows the business to adapt the changes in business
environment as it allows the organisational structure to be suitably modified.
5. Development of personnel – effective delegation allows the manager to reduce their
workload by assigning routine jobs to their subordinates. The reduction in workload
allows the manager to develop new methods and ways of performing task. It gives them
time to explore areas for growth and opportunity to innovate.
ORGANISATIONAL STRUCTURE
▪ The organisational structure can be defined as the framework within which managerial
and operating tasks are performed.
