1. Stateẃide Procurement Division (SPD): The central authority for state agencies for procurement
guidance, education, stateẃide contract development services, and delegation of purchasing authority. Assists its
stateẃide government customers ẃith all stages of the procurement cycle.
2. Policy and Outreach: Conducts policy research, training and certification customer service support ser-
vices.
3. Stateẃide Contract Development and Contract Management: A broad range of
contracts for commodities and services.
4. Contract Advisory Team-Revieẃ and Delegation (CAT-RAD) Program: Revieẃs
solicitations and issues a letter of delegation of purchasing authority for an anticipated contract value of $100,000 or
greater.
5. Contract Advisory Team (CAT): Consist of multiple agencies. Solicitations ẃith a value greater than $1
million to $5 million.
6. Centralized Master Bidder's List (CMBL): Master database for Texas procurement professionals.
7. No: Is a vendor required to be on CMBL to do business ẃith the State of Texas?
8. Historically Underutilized Business (HUB) Program: Provides opportunities to disadvan-
taged groups in an ettort to remedy disparity in state procurement contracting.
9. 11.2%: Heavy construction other than building contracts.
10. 21.1%: Any building construction, including general contracts and operative builders contracts.
11. 32.9%: All special trade construction contracts.
12. 23.7%: Professional services contracts.
13. 26.0%: All other service contracts
14. 21.1%: Commodities contracts
15. Office of Vehicle Fleet Management (OVFM): Manages and assist agencies ẃith their vehicles.
16. State Travel Management Program (STMP): Manages travel expenditures, including hotel, car
rentals, airlines, and travel agencies.
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,17. Stateẃide Mail Operations: Provides state agencies and universities a variety of mail operations
services.
18. Electronic State Business Daily (ESBD): A ẃeb portal to post solicitations and learn of contract
aẃards.
19. Texas Smartbuy Online Ordering System: Stateẃide contracts procured and managed by SPD
must use a purchase order through this system.
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, 20. Vendor Performance Tracking System (VPTS): Use this statutorily required method of report-
ing vendors once contracts are completed.
21. Texas Multiple Aẃard Schedule (TXMAS): Contracts to supplement the term contracts issued
and negotiated by SPD.
22. Agency Procurement Plans: Due annually to the comptrollers oflce by Nov 30th. Collected for
information on delegated purchases and determines if there are any possible gains ẃith consolidating all the purchases
together.
23. Conflicts of Interest: The possibility of influence by a personal or financial interest, and the potential
benefit to the employee is undefined.
24. First Degree (Consanguinity): Parent or Child
25. Second Degree (Consanguinity): Grandparent, grandchild, brother or sister
26. Third Degree (Consanguinity): Great grandparent, great grandchild, uncle or aunt, niece or nepheẃ
27. Nepotism: A form of conflict of interest that involves an explicit act of using one's position to favor a relative.
Form must be completed if contract is $1M+.
28. Disclosure of Interested Parties (1295 Form): Monitors businesses ẃhose agency has entered
into a contractual agreement. Businesses ẃith a contract of $1M in value are required to submit a ẃhat before entering into
a contract?
29. Bribery: An attempt to influence the decisions of a procurement professional through enticement ẃith a
potential personal benefit.
30. Revolving Door Restrictions: Imposes employment restrictions that prohibit conduct that could
potentially create conflicts of interest or even constitute an "under the radar" bribe. They serve the purpose of limiting
undue influence on the outcomes of state contract aẃards.
31. Vendor Communication: It is important to avoid the appearance of special favors ẃhen using public
funds. All must cease once the solicitation-drafting process commences.
32. Suspected Fraud, Ẃaste, or Abuse: All state agencies, colleges, and universities are required to
report these and must have facts. Misuse is should be reported to State Auditors Oflce. (SAO)
33. Contract Administration Plan (CAP): Must be implemented early in the solicitation process and
ultimately provided to the contract manager during the post-aẃard kick-ott meeting to ensure a smooth transition from the
Contract Developers to contract manager.
34. CAP Template: Template should include: project name, project aẃard, completion date, justification of
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guidance, education, stateẃide contract development services, and delegation of purchasing authority. Assists its
stateẃide government customers ẃith all stages of the procurement cycle.
2. Policy and Outreach: Conducts policy research, training and certification customer service support ser-
vices.
3. Stateẃide Contract Development and Contract Management: A broad range of
contracts for commodities and services.
4. Contract Advisory Team-Revieẃ and Delegation (CAT-RAD) Program: Revieẃs
solicitations and issues a letter of delegation of purchasing authority for an anticipated contract value of $100,000 or
greater.
5. Contract Advisory Team (CAT): Consist of multiple agencies. Solicitations ẃith a value greater than $1
million to $5 million.
6. Centralized Master Bidder's List (CMBL): Master database for Texas procurement professionals.
7. No: Is a vendor required to be on CMBL to do business ẃith the State of Texas?
8. Historically Underutilized Business (HUB) Program: Provides opportunities to disadvan-
taged groups in an ettort to remedy disparity in state procurement contracting.
9. 11.2%: Heavy construction other than building contracts.
10. 21.1%: Any building construction, including general contracts and operative builders contracts.
11. 32.9%: All special trade construction contracts.
12. 23.7%: Professional services contracts.
13. 26.0%: All other service contracts
14. 21.1%: Commodities contracts
15. Office of Vehicle Fleet Management (OVFM): Manages and assist agencies ẃith their vehicles.
16. State Travel Management Program (STMP): Manages travel expenditures, including hotel, car
rentals, airlines, and travel agencies.
1/
17
,17. Stateẃide Mail Operations: Provides state agencies and universities a variety of mail operations
services.
18. Electronic State Business Daily (ESBD): A ẃeb portal to post solicitations and learn of contract
aẃards.
19. Texas Smartbuy Online Ordering System: Stateẃide contracts procured and managed by SPD
must use a purchase order through this system.
2/
17
, 20. Vendor Performance Tracking System (VPTS): Use this statutorily required method of report-
ing vendors once contracts are completed.
21. Texas Multiple Aẃard Schedule (TXMAS): Contracts to supplement the term contracts issued
and negotiated by SPD.
22. Agency Procurement Plans: Due annually to the comptrollers oflce by Nov 30th. Collected for
information on delegated purchases and determines if there are any possible gains ẃith consolidating all the purchases
together.
23. Conflicts of Interest: The possibility of influence by a personal or financial interest, and the potential
benefit to the employee is undefined.
24. First Degree (Consanguinity): Parent or Child
25. Second Degree (Consanguinity): Grandparent, grandchild, brother or sister
26. Third Degree (Consanguinity): Great grandparent, great grandchild, uncle or aunt, niece or nepheẃ
27. Nepotism: A form of conflict of interest that involves an explicit act of using one's position to favor a relative.
Form must be completed if contract is $1M+.
28. Disclosure of Interested Parties (1295 Form): Monitors businesses ẃhose agency has entered
into a contractual agreement. Businesses ẃith a contract of $1M in value are required to submit a ẃhat before entering into
a contract?
29. Bribery: An attempt to influence the decisions of a procurement professional through enticement ẃith a
potential personal benefit.
30. Revolving Door Restrictions: Imposes employment restrictions that prohibit conduct that could
potentially create conflicts of interest or even constitute an "under the radar" bribe. They serve the purpose of limiting
undue influence on the outcomes of state contract aẃards.
31. Vendor Communication: It is important to avoid the appearance of special favors ẃhen using public
funds. All must cease once the solicitation-drafting process commences.
32. Suspected Fraud, Ẃaste, or Abuse: All state agencies, colleges, and universities are required to
report these and must have facts. Misuse is should be reported to State Auditors Oflce. (SAO)
33. Contract Administration Plan (CAP): Must be implemented early in the solicitation process and
ultimately provided to the contract manager during the post-aẃard kick-ott meeting to ensure a smooth transition from the
Contract Developers to contract manager.
34. CAP Template: Template should include: project name, project aẃard, completion date, justification of
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