ICRM PART 2 EXAM STUDY SET WITH ALL QUESTIONS
AND CORRECT ANSWERS | LATEST UPDATE 2026/2027 |
GRADED A+ | 100% VERIFIED | GUARANTEED SUCCESS.
What is the purpose of a records classification system? - ANSWER To organize,
retrieve, retain, secure, and dispose of records efficiently and consistently.
What does FTP stand for? - ANSWER File Transfer Protocol
SFTP is preferred over FTP becuase: - ANSWER It encrypts data during transfer
True or False: FTP is a secure method for transferring sensitive records. -
ANSWER False - File Transfer Protocol
What is the most preferred method of classification for records management? -
ANSWER Functional classification — based on business functions and activities.
What type of access control is enforced through policies, procedures, and
employee training on record management and security? - ANSWER
Administrative Access Control - Focuses on guidelines and training to control
access to records.
What type of access control uses encryption, firewalls, and intrusion detection
systems to protect digital records? - ANSWER Technical Access Control -
Involves technological measures to secure data and systems from unauthorized
access.
Which access control type is most relevant for ensuring that only authorized
personnel can access physical storage rooms or data centers? - ANSWER
Physical Access Control - Controls physical entry to sensitive areas.
Which access control method includes role-based access (RBAC) and two-factor
authentication? - ANSWER Logical Access Control - Ensures users have the
correct permissions based on their role and identity verification.
,What is a key feature of administrative access control that helps manage records
securely? - ANSWER Access Request Procedures - Defines how individuals
request and are granted access based on their role or need.
What's the difference between classification and taxonomy? - ANSWER
Classification is for managing records, while taxonomy is a broader structure for
organizing all content.
What type of access control involves using passwords or biometric scans to
verify user identity? - ANSWER Logical Access Control - Ensures only authorized
users can access systems or digital records.
Which type of access control ensures physical protection of sensitive records,
like locked doors or surveillance cameras? - ANSWER Physical Access Control -
Protects physical spaces where records are stored.
What is the primary function of a firewall in technical access control? - ANSWER
Firewall - Blocks unauthorized access to a network and protects sensitive data
from external threats.
Which access control type would use a keycard to ensure only authorized
employees can enter a restricted room? - ANSWER physical Access Control -
Restricts entry to secure areas using physical barriers.
Which type of access control is primarily concerned with ensuring data is
encrypted during transmission or storage? - ANSWER Technical Access Control -
Encrypts data to prevent unauthorized access or alteration.
What access control method would be used for restricting data access based on a
user's role within an organization? - ANSWER Role-Based Access Control (RBAC)
- Users are assigned roles and are granted permissions accordingly.
What are the key stages in the life cycle of paper documents? - ANSWER
Creation, Use, Storage, Retention, Disposition.
What is magnetic media and its common types? - ANSWER Storage media using
magnetization, such as hard drives and magnetic tapes.
, What are the disadvantages of magnetic media? - ANSWER Susceptible to data
degradation, slower retrieval, and physical damage.
What does confidentiality of a record ensure? - ANSWER Records are only
accessible to authorized users. Who can see the records.
What type of access control involves audit trails to monitor who accessed certain
records and when? - ANSWER Logical Access Control - Monitors user activity
within systems to ensure accountability and track potential security breaches.
What is optical media and its examples? - ANSWER Media that stores data with
laser technology, such as CDs, DVDs, and Blu-ray discs.
What are the disadvantages of optical media? - ANSWER Limited storage
capacity, prone to scratches, requires specific hardware to read.
What does Integrity of a record ensure? - ANSWER records are complete,
accurate, and unaltered since their creation or receipt. If it's about data being
unchanged, that's integrity.
What does Reliability of a record ensure? - ANSWER A reliable record is one that
can be trusted to accurately reflect the business activity or transaction it
documents. If the question is about a record being "accurate and trustworthy",
it's usually about reliability.
What does Availability of record ensure? - ANSWER Ensures that records are
accessible when needed by authorized personnel. if it's about being able to
access it, that's availability.
What are the four main categories of risk in records management? Hint: "All
records live together: - ANSWER Administrative, Records Control,
Legal/Regulatory, and Technological Risk.
What tool is often used to score and prioritize risks? - ANSWER A risk matrix or
risk scoring model.
AND CORRECT ANSWERS | LATEST UPDATE 2026/2027 |
GRADED A+ | 100% VERIFIED | GUARANTEED SUCCESS.
What is the purpose of a records classification system? - ANSWER To organize,
retrieve, retain, secure, and dispose of records efficiently and consistently.
What does FTP stand for? - ANSWER File Transfer Protocol
SFTP is preferred over FTP becuase: - ANSWER It encrypts data during transfer
True or False: FTP is a secure method for transferring sensitive records. -
ANSWER False - File Transfer Protocol
What is the most preferred method of classification for records management? -
ANSWER Functional classification — based on business functions and activities.
What type of access control is enforced through policies, procedures, and
employee training on record management and security? - ANSWER
Administrative Access Control - Focuses on guidelines and training to control
access to records.
What type of access control uses encryption, firewalls, and intrusion detection
systems to protect digital records? - ANSWER Technical Access Control -
Involves technological measures to secure data and systems from unauthorized
access.
Which access control type is most relevant for ensuring that only authorized
personnel can access physical storage rooms or data centers? - ANSWER
Physical Access Control - Controls physical entry to sensitive areas.
Which access control method includes role-based access (RBAC) and two-factor
authentication? - ANSWER Logical Access Control - Ensures users have the
correct permissions based on their role and identity verification.
,What is a key feature of administrative access control that helps manage records
securely? - ANSWER Access Request Procedures - Defines how individuals
request and are granted access based on their role or need.
What's the difference between classification and taxonomy? - ANSWER
Classification is for managing records, while taxonomy is a broader structure for
organizing all content.
What type of access control involves using passwords or biometric scans to
verify user identity? - ANSWER Logical Access Control - Ensures only authorized
users can access systems or digital records.
Which type of access control ensures physical protection of sensitive records,
like locked doors or surveillance cameras? - ANSWER Physical Access Control -
Protects physical spaces where records are stored.
What is the primary function of a firewall in technical access control? - ANSWER
Firewall - Blocks unauthorized access to a network and protects sensitive data
from external threats.
Which access control type would use a keycard to ensure only authorized
employees can enter a restricted room? - ANSWER physical Access Control -
Restricts entry to secure areas using physical barriers.
Which type of access control is primarily concerned with ensuring data is
encrypted during transmission or storage? - ANSWER Technical Access Control -
Encrypts data to prevent unauthorized access or alteration.
What access control method would be used for restricting data access based on a
user's role within an organization? - ANSWER Role-Based Access Control (RBAC)
- Users are assigned roles and are granted permissions accordingly.
What are the key stages in the life cycle of paper documents? - ANSWER
Creation, Use, Storage, Retention, Disposition.
What is magnetic media and its common types? - ANSWER Storage media using
magnetization, such as hard drives and magnetic tapes.
, What are the disadvantages of magnetic media? - ANSWER Susceptible to data
degradation, slower retrieval, and physical damage.
What does confidentiality of a record ensure? - ANSWER Records are only
accessible to authorized users. Who can see the records.
What type of access control involves audit trails to monitor who accessed certain
records and when? - ANSWER Logical Access Control - Monitors user activity
within systems to ensure accountability and track potential security breaches.
What is optical media and its examples? - ANSWER Media that stores data with
laser technology, such as CDs, DVDs, and Blu-ray discs.
What are the disadvantages of optical media? - ANSWER Limited storage
capacity, prone to scratches, requires specific hardware to read.
What does Integrity of a record ensure? - ANSWER records are complete,
accurate, and unaltered since their creation or receipt. If it's about data being
unchanged, that's integrity.
What does Reliability of a record ensure? - ANSWER A reliable record is one that
can be trusted to accurately reflect the business activity or transaction it
documents. If the question is about a record being "accurate and trustworthy",
it's usually about reliability.
What does Availability of record ensure? - ANSWER Ensures that records are
accessible when needed by authorized personnel. if it's about being able to
access it, that's availability.
What are the four main categories of risk in records management? Hint: "All
records live together: - ANSWER Administrative, Records Control,
Legal/Regulatory, and Technological Risk.
What tool is often used to score and prioritize risks? - ANSWER A risk matrix or
risk scoring model.
