Summary MANAGEMENT AND ORGANIZATION CONCEPTS

MODULE 2

LAW ENFORCEMENT ADMINISTRATION

POLICE ORGANIZATION AND ADMINISTRATION
WITH POLICE PLANNING


I. MANAGEMENT AND ORGANIZATION CONCEPTS

ORGANIZATION
- a group of persons working together for a common goal
or objectives
- a form of human association for the attainment of a
goal or objective
- the process of identifying and grouping the work to be
performed, defining and delegating responsibility and
authority, establishing relationships for the purpose
of enabling people work effectively

POLICE ORGANIZATION
- a group of trained personnel in the field of public
safety administration engaged in the achievement of
goals and objectives that promotes the maintenance of
peace and order, protection of life and property,
enforcement of the laws and the prevention of crimes

LAW ENFORCEMENT AGENCY
- pertains to an organization responsible for enforcing
the laws

ENFORCEMENT
- means to compel obedience to a law, regulation or
command

OBJECTIVES
- refer to the purpose by which the organization was
created
- refer to the goals of the organizations

PNP MISSION
“To enforce the law, to prevent and control crimes, to
maintain peace and order, and to ensure public safety and
internal security with the active support of the community”

ADMINISTRATION
- an organizational process concerned with the
implementation of objectives and plans and internal
operating efficiency
- connotes bureaucratic structure and behavior,
relatively routine decision-making and maintenance of
the internal order

POLICE
- a branch of the criminal justice system that has the
specific responsibility of maintaining law and order

,POLICE/LAW ENFORCEMENT ADMINISTRATION
- the process involved in ensuring strict compliance,
proper obedience of laws and related statutes
- focuses on the policing process or how law enforcement
agencies are organized and managed in order to achieve
the goals of law enforcement most effectively,
efficiently and productively

SUPERVISION
- means the act of watching over the work or tasks of
the members of the organization to ensure that desired
results are achieved

MANAGEMENT
- the process of directing and facilitating the work of
people organized in formal groups in order to achieve
objectives
- judicious or wise use of resources (manpower,
material, money, equipment, supplies, time etc)

AUTHORITY
- the right to command and control the behavior of
employees in lower positions within an organizational
hierarchy
- must be viewed in terms of prescribed roles rather
than of individuals
- a particular position within an organization carries
the same regardless of who occupies that position

HIERARCHY
- represents the formal relationship among superiors and
subordinates in any given organization
- serves as the framework for the flow of authority
downward, and obedience upward, through the department

MANAGEMENT OR ADMINISTRATIVE FUNCTIONS

1) PLANNING
- the determination in advance of how the objectives of
the organization will be attained
- the process of setting performance objectives and
identifying the actions needed to accomplish them
- working out in broad outline the things that need to
be done and the methods for doing them to accomplish
the purpose set for the enterprise

2) ORGANIZING
- involves the determination and allocation of the men
and women as well as the resource of an organization
to achieve pre-determined goals or objectives of the
organization
- the process of dividing the work to be done and
coordinating results to achieve a desired purpose
- establishment of the formal structure of authority
through which work subdivisions are arranged, defined
and coordinated for the desired objectives

,3) DIRECTING
- involves the overseeing and supervising of the human
resources and the various activities in an
organization to achieve through cooperative efforts
the pre-determined goals or objectives of the
organization
- also called leading, the process of directing and
coordinating the work efforts of other people to help
them accomplish important task
- task of making decisions and embodying them in
specific and general orders and instructions

4) CONTROLLING
- involves the checking or evaluation and measurement of
work performance and comparing it with planned goals
or objectives of the organization, and making the
necessary corrective actions so that work is
accomplished as planned
- the process of monitoring performance, comparing
results to objectives and taking corrective action as
necessary
- also called supervising

5) STAFFING
- the task of providing competent men to do the job and
choosing the right men for the right job
- involves good selection and processing of reliable and
well-trained personnel
- filling the organization with the right people in the
right position

6) REPORTING
- the making of detailed account of activities, work
progress, investigations and unusual in order to keep
every one informed or what is going on

7) BUDGETING
- the forecasting in detail of the results of an
officially recognized program of operations based on
the highest reasonable expectations of operating
efficiency

PRINCIPLES OF EFFICIENT MANAGEMENT

DIVISION OF WORK
- work specialization can increase efficiency with the
same amount of effort

AUTHORITY AND RESPONSIBILITY
- authority includes the right to command and the power
to require obedience
- one cannot have authority without responsibility

DISCIPLINE
- necessary for an organization to function effectively,
however, the state of the disciplinary process depends

, UNITY OF COMMAND
- subordinate should receive orders from one superior
only

SCALAR CHAIN
- the hierarchy of authority is the order of ranks from
the highest to the lowest levels of the organization
- shows the vertical hierarchy of the organization which
defines an unbroken chain of units from top to bottom
describing explicitly the flow of authority

ORGANIZATIONAL UNITS IN THE POLICE ORGANIZATION
1) FUNCTIONAL UNITS
a) BUREAU
- the largest organic functional unit within a
large department; comprises of several
divisions
b) DIVISION
- a primary subdivision of a bureau
c) SECTION
- functional unit within a division that is
necessary for specialization
d) UNIT
- functional group within a section or the smallest
functional group within an organization

2) TERRITORIAL UNITS
a) POST
- a fixed point or location to which an officer is
assigned for duty, such as a designated desk
or office or an intersection or cross walk from
traffic duty
b) ROUTE
- a length of streets designated for patrol
purposes; also called line beat
c) BEAT
- an area assigned for patrol purposes, whether
foot or motorized
d) SECTOR
- an area containing two or more beats, routes or
posts
e) DISTRICT
- a geographical subdivision of a city for patrol
purposes, usually with its own station
f) AREA
- a section or territorial division of a large city
each comprised of designated districts

FUNCTIONS IN A POLICE ORGANIZATION
1) PRIMARY OR LINE FUNCTIONS
- functions that carry out the major purposes of the
organization, delivering the services and dealing
directly with the public
- the backbone of the police department
- examples of the line functions of the police are
patrolling, traffic duties, crime investigation