SCMOC Fiscal Process Steps Questions And Answers
GCSS-MC Process In House ANS 1 RO/ Delegated individual w/ NAVMC 11869 &DD 2875
submits service request in GCSS.
2) Fund Holder w/ DD 577 (SupO/ Cheif) approves service request. SupO verifies request is bona
fide need and funds are available.
3) SMU approves requisition and fills in-house. *No SABRs transaction occurs.
4) Item shipped to supply warehouse.
5)Supply process' receipt (D6T) & issues items to delegated individual from commodities DOA
(NAVMC 11869)
6) KSD retained 3 years active/ 7 years archive
7) SMU reimbursed from the comptroller by a reduction in authorizations.
SMU Out House Process ANS 1) RO/Delegated individual (NAVMC 11869 & DD2875) submits
service request in GCSS.
2) Funds Holder (DD 577) SupO/Cheif approves service request. Verifies request is a bona fide need
&funds availability.
3) SMU does not have the Item on hand, passes requisition to other source of supply. Creates
Commitment and Obligation in SABRs.
4) Once source of supply fills requisition it is shipped to supply warehouse.
5) Supply processes receipt (D6T) and issues item to delegated individual from commodity (NAVMC
11869
6) Retain all KSD, 3 years active and 7 years archived.
SERVMART Process ANS 1) SupO attains SERVMART card from comptroller or from
SERVMART.
2) RO/ Delegated individuals (NAVMC 11869 & DD2875) submits SERVMART request via APSR
and Hard Copy.
3) Funds holder (DD 577) SupO/Chief approves request Via APSR and hard copy. Verifies bona fide
need and finds are available. This creates a commitment.
4) Supply SERVMART card holder and commodity representative proceeds to SERVMART.
5) Authorized purchases executed creates COE in SABRs, Receipt Obtained.
6) SERVMART card returned, receipts uploaded into APSR.
, 7) KSPs obtained 3 years active and 7 years archived.
Commercial Procurement via Purchase Request Builder ANS 1) RO/ Delegated individual
(NAVMC 11869 & DD 2875) submits request in PR Builder.
2) Fiscal Clerk approves the request in PR Builder.
3) Supply Officer (DD 577) approves request in PR Builder.
4) PR Builder interfaces with SABRs & a commitment is made.
5) Request passed to RO.
6) RCO awards contract and obligation created.
7) Supply receives materials issued to RO/ Delegated individual (NAVMC 11869)
GCPC Process ANS 1) RO/ Delegated individual (NAVMC 11869 & DD 2875) submits request
to GCPC CH via PR Builder or GCSS (Hard copy &APSR)
2) Request submitted to fiscal clerk, ensuring funding is available and correct fiscal data. (Hard copy
and APSR)
3) CH screens mandatory sources of supply and restricted items.
4) CH attains approval from approving official (SupO) & (Hard Copy & APSR)
5) CH purchases requirements
6) RO or delegated individual (NAVMC 11869) receives and signs for items.
7) Retains all KSDs 3 years active/ 7 years archived, upload to APSR.
GCPC Process Step 1 ANS RO/ Delegated individual (NAVMC 11869 & DD 2875) submits
request to GCPC CH via PR Builder or GCSS (Hard copy &APSR)
GCPC Process Step 2 ANS Request submitted to fiscal clerk, ensuring funding is available and
correct fiscal data. (Hard copy and APSR)
GCPC Process Step 3 ANS CH screens mandatory sources of supply and restricted items.
GCPC Process Step 4 ANS CH attains approval from approving official (SupO) & (Hard Copy &
APSR)
GCSS-MC Process In House ANS 1 RO/ Delegated individual w/ NAVMC 11869 &DD 2875
submits service request in GCSS.
2) Fund Holder w/ DD 577 (SupO/ Cheif) approves service request. SupO verifies request is bona
fide need and funds are available.
3) SMU approves requisition and fills in-house. *No SABRs transaction occurs.
4) Item shipped to supply warehouse.
5)Supply process' receipt (D6T) & issues items to delegated individual from commodities DOA
(NAVMC 11869)
6) KSD retained 3 years active/ 7 years archive
7) SMU reimbursed from the comptroller by a reduction in authorizations.
SMU Out House Process ANS 1) RO/Delegated individual (NAVMC 11869 & DD2875) submits
service request in GCSS.
2) Funds Holder (DD 577) SupO/Cheif approves service request. Verifies request is a bona fide need
&funds availability.
3) SMU does not have the Item on hand, passes requisition to other source of supply. Creates
Commitment and Obligation in SABRs.
4) Once source of supply fills requisition it is shipped to supply warehouse.
5) Supply processes receipt (D6T) and issues item to delegated individual from commodity (NAVMC
11869
6) Retain all KSD, 3 years active and 7 years archived.
SERVMART Process ANS 1) SupO attains SERVMART card from comptroller or from
SERVMART.
2) RO/ Delegated individuals (NAVMC 11869 & DD2875) submits SERVMART request via APSR
and Hard Copy.
3) Funds holder (DD 577) SupO/Chief approves request Via APSR and hard copy. Verifies bona fide
need and finds are available. This creates a commitment.
4) Supply SERVMART card holder and commodity representative proceeds to SERVMART.
5) Authorized purchases executed creates COE in SABRs, Receipt Obtained.
6) SERVMART card returned, receipts uploaded into APSR.
, 7) KSPs obtained 3 years active and 7 years archived.
Commercial Procurement via Purchase Request Builder ANS 1) RO/ Delegated individual
(NAVMC 11869 & DD 2875) submits request in PR Builder.
2) Fiscal Clerk approves the request in PR Builder.
3) Supply Officer (DD 577) approves request in PR Builder.
4) PR Builder interfaces with SABRs & a commitment is made.
5) Request passed to RO.
6) RCO awards contract and obligation created.
7) Supply receives materials issued to RO/ Delegated individual (NAVMC 11869)
GCPC Process ANS 1) RO/ Delegated individual (NAVMC 11869 & DD 2875) submits request
to GCPC CH via PR Builder or GCSS (Hard copy &APSR)
2) Request submitted to fiscal clerk, ensuring funding is available and correct fiscal data. (Hard copy
and APSR)
3) CH screens mandatory sources of supply and restricted items.
4) CH attains approval from approving official (SupO) & (Hard Copy & APSR)
5) CH purchases requirements
6) RO or delegated individual (NAVMC 11869) receives and signs for items.
7) Retains all KSDs 3 years active/ 7 years archived, upload to APSR.
GCPC Process Step 1 ANS RO/ Delegated individual (NAVMC 11869 & DD 2875) submits
request to GCPC CH via PR Builder or GCSS (Hard copy &APSR)
GCPC Process Step 2 ANS Request submitted to fiscal clerk, ensuring funding is available and
correct fiscal data. (Hard copy and APSR)
GCPC Process Step 3 ANS CH screens mandatory sources of supply and restricted items.
GCPC Process Step 4 ANS CH attains approval from approving official (SupO) & (Hard Copy &
APSR)
