CTCM CERTIFICATION EXAM STUDY GUIDE 2025 UPDATED ACTUAL EXAM WITH
CORRECT SOLUTIONS.
Contract Value - (ANSWER)The initial value of the contract, plus any amendments, renewals and
extensions for the contract's full existence.
Statewide Procurement Division (SPD) - (ANSWER)The entity that delegates purchasing authority to
state agencies for non-IT goods and services,
Purchasing authority - (ANSWER)The ability of an agency to purchase goods and services using state
funds.
Delegation of purchasing authority - (ANSWER)Assigning purchasing authority to an agency
Texas Department of Information Resources (DIR) - (ANSWER)The entity that delegates purchasing
authority to state agencies for IT goods and services
Statewide contract management development team responsibilities - (ANSWER)-develops and
administers over 250 statewide contractors representing several thousand-line items of
products/services
-develops term, managed, and TXMAS contracts
-Processes open market requisitions on behalf of state agencies, universities, and more than 1600+
Texas SmartBuy members
-assists with reporting requirements and vendor performance issues
Office of Vehicle and Fleet Management - (ANSWER)Assists state agencies in managing their vehicle
fleet
Statewide Travel Management Program - (ANSWER)Manages travel expenditures, monitors travel
activity, and provides discounted travel services
Statewide mail operations - (ANSWER)Processes approximately 14-17K pieces of mail per day
(interagency mail)
,CTCM CERTIFICATION EXAM STUDY GUIDE 2025 UPDATED ACTUAL EXAM WITH
CORRECT SOLUTIONS.
Historically Underutilized Business Program (HUB) - (ANSWER)Promotes full and equal business
opportunities subcontracting opportunity for any procurement with an estimated contract value of
$100,000 or greater. For businesses owned by female, minority, or service disabled veterans.
Procurment Oversight and Delegation Portal (POD) - (ANSWER)Conducts solicitation reviews and
delegates purchasing authority to state agencies for service solicitations valued over $100,000.
Coordinates with the Contract Advisory Team (CAT)
Contract Advisory Team (CAT_ - (ANSWER)An interagency oversight team. Reviews and makes
recommendations on solicitations with an estimated value of at least $5 million. These solicitations must
be submitted through the POD portal and will be turned around within 30 days.
Quality Assurance Team (QAT) - (ANSWER)An interagency oversight team. Oversees major information
Resources Projects (MIRPs) and associated contracts. They review the project plans,
procurement/acquisition plan, proposed contract terms, and partially executed contracts.
Applications supported by SPD - (ANSWER)Texas Smart Buy, TXMAS, Vendor Performance Tracking
System (VPTS), Centralized Master Bidder's List (CMBL)
Texas SmartBuy - (ANSWER)An online ordering system that has statewide contracts for non-IT goods and
services (bulk contracts, managed contracts, TXMAS- out of state or federal- contracts)
Electronic State Business Daily (ESBD) - (ANSWER)Where we advertise solicitations and notice of awards
for contracts over $25,000
Centralized Master Bidder's List (CMBL) - (ANSWER)Master database for purchasing entities to to receive
bids for their products or services. If $10k-$25k, you must solicit 3 active vendors (2 HUBs). If over $25k,
must solicit all eligible vendors on the list that services the geographic region.
Centralized Master Bidder's List (CMBL) documentation - (ANSWER)A copy of the bid list (with date)
must be placed in the procurement file
, CTCM CERTIFICATION EXAM STUDY GUIDE 2025 UPDATED ACTUAL EXAM WITH
CORRECT SOLUTIONS.
Vendor Performance Tracking System (VPTS) - (ANSWER)Allows agencies to score vendors, track vendor
performance, and provides information to contract developersCollects vendor performance reports
from the agencies.
When do you report to VPTS? - (ANSWER)Contracts at or greater than $25k. Reporting is required in 30
days
What are the VPTS reporting requirements for contracts valued over $5 million? - (ANSWER)Vendor
performance reports are required annually and at each key milestone. The contract can't be extended
until the vendor performance reports have been submitted to VPTS
Agency Procurement Plan - (ANSWER)Due annually by November 30th. The plan identifies its
management controls and purchasing oversight authority in accordance with the policy guidance
contained in the Guide.
Standards of Conduct for State Employees - (ANSWER)-should not accept gifts or other employment that
could influence their work duties
-should not accept any benefit for exercising their official duties in favor of another
-should not make personal investments that create a substantial interest in a business
How we define substantial interest in a business (ethics): - (ANSWER)You have control/sway in the
business.
What financial interest would be of ethical concern for a contract manager? - (ANSWER)-Owns or
controls an ownership interest of at least 1 percent in the business
-could reasonably foresee that a contract with the person could result in a financial benefit to the
employee or official
Consanguinity - (ANSWER)A type of nepotism relationship. that involve individuals related by blood to
the official or employee (i.e. parents, children, siblings)
CORRECT SOLUTIONS.
Contract Value - (ANSWER)The initial value of the contract, plus any amendments, renewals and
extensions for the contract's full existence.
Statewide Procurement Division (SPD) - (ANSWER)The entity that delegates purchasing authority to
state agencies for non-IT goods and services,
Purchasing authority - (ANSWER)The ability of an agency to purchase goods and services using state
funds.
Delegation of purchasing authority - (ANSWER)Assigning purchasing authority to an agency
Texas Department of Information Resources (DIR) - (ANSWER)The entity that delegates purchasing
authority to state agencies for IT goods and services
Statewide contract management development team responsibilities - (ANSWER)-develops and
administers over 250 statewide contractors representing several thousand-line items of
products/services
-develops term, managed, and TXMAS contracts
-Processes open market requisitions on behalf of state agencies, universities, and more than 1600+
Texas SmartBuy members
-assists with reporting requirements and vendor performance issues
Office of Vehicle and Fleet Management - (ANSWER)Assists state agencies in managing their vehicle
fleet
Statewide Travel Management Program - (ANSWER)Manages travel expenditures, monitors travel
activity, and provides discounted travel services
Statewide mail operations - (ANSWER)Processes approximately 14-17K pieces of mail per day
(interagency mail)
,CTCM CERTIFICATION EXAM STUDY GUIDE 2025 UPDATED ACTUAL EXAM WITH
CORRECT SOLUTIONS.
Historically Underutilized Business Program (HUB) - (ANSWER)Promotes full and equal business
opportunities subcontracting opportunity for any procurement with an estimated contract value of
$100,000 or greater. For businesses owned by female, minority, or service disabled veterans.
Procurment Oversight and Delegation Portal (POD) - (ANSWER)Conducts solicitation reviews and
delegates purchasing authority to state agencies for service solicitations valued over $100,000.
Coordinates with the Contract Advisory Team (CAT)
Contract Advisory Team (CAT_ - (ANSWER)An interagency oversight team. Reviews and makes
recommendations on solicitations with an estimated value of at least $5 million. These solicitations must
be submitted through the POD portal and will be turned around within 30 days.
Quality Assurance Team (QAT) - (ANSWER)An interagency oversight team. Oversees major information
Resources Projects (MIRPs) and associated contracts. They review the project plans,
procurement/acquisition plan, proposed contract terms, and partially executed contracts.
Applications supported by SPD - (ANSWER)Texas Smart Buy, TXMAS, Vendor Performance Tracking
System (VPTS), Centralized Master Bidder's List (CMBL)
Texas SmartBuy - (ANSWER)An online ordering system that has statewide contracts for non-IT goods and
services (bulk contracts, managed contracts, TXMAS- out of state or federal- contracts)
Electronic State Business Daily (ESBD) - (ANSWER)Where we advertise solicitations and notice of awards
for contracts over $25,000
Centralized Master Bidder's List (CMBL) - (ANSWER)Master database for purchasing entities to to receive
bids for their products or services. If $10k-$25k, you must solicit 3 active vendors (2 HUBs). If over $25k,
must solicit all eligible vendors on the list that services the geographic region.
Centralized Master Bidder's List (CMBL) documentation - (ANSWER)A copy of the bid list (with date)
must be placed in the procurement file
, CTCM CERTIFICATION EXAM STUDY GUIDE 2025 UPDATED ACTUAL EXAM WITH
CORRECT SOLUTIONS.
Vendor Performance Tracking System (VPTS) - (ANSWER)Allows agencies to score vendors, track vendor
performance, and provides information to contract developersCollects vendor performance reports
from the agencies.
When do you report to VPTS? - (ANSWER)Contracts at or greater than $25k. Reporting is required in 30
days
What are the VPTS reporting requirements for contracts valued over $5 million? - (ANSWER)Vendor
performance reports are required annually and at each key milestone. The contract can't be extended
until the vendor performance reports have been submitted to VPTS
Agency Procurement Plan - (ANSWER)Due annually by November 30th. The plan identifies its
management controls and purchasing oversight authority in accordance with the policy guidance
contained in the Guide.
Standards of Conduct for State Employees - (ANSWER)-should not accept gifts or other employment that
could influence their work duties
-should not accept any benefit for exercising their official duties in favor of another
-should not make personal investments that create a substantial interest in a business
How we define substantial interest in a business (ethics): - (ANSWER)You have control/sway in the
business.
What financial interest would be of ethical concern for a contract manager? - (ANSWER)-Owns or
controls an ownership interest of at least 1 percent in the business
-could reasonably foresee that a contract with the person could result in a financial benefit to the
employee or official
Consanguinity - (ANSWER)A type of nepotism relationship. that involve individuals related by blood to
the official or employee (i.e. parents, children, siblings)
